TB Meeting January 08, 2009

The regular meeting of the Town of Cherry Valley Town Board was held on Thursday January 08, 2009 with meeting called to order at 7:00PM by Supervisor Garretson.

Pledge to the Flag said.

Roll Call was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Ed VanDerwerker Highway Superintendent Excused
Mary Beth Flint Town Clerk P

Minutes of the December 2008 meeting were read. Supervisor Garretson approved the minutes as read.

Bills for the month of January are presented:

01 Broadview Networks $109.83pd
02 Time Warner Cable Business Class $69.95pd
03 William T. Ryan Associates $1,229.66pd
04 Transcription Associates $800.85pd
05 Paraco Gas $76.68pd
06 Cherry Valley Hardware $33.44pd
07 Rural Business Service $250.00pd
08 Cordia Communications $106.46pd
09 Cintas Corp. #121 $193.60pd
10 The Daily Star $31.50pd
11 R.L. Parsons Inc. $1,460.26pd
12 Gruver, Zweifel and Scott, LLP $3,000pd
13 Verizon Wireless $95.76pd
14 Logical Net $17.95pd
15 The Freeman’s Journal $37.24pd
16 Ikon Financial Services $196.91pd
17 Hummel’s Office Plus $159.70pd
18 Susquehanna SPCA $77.00pd
19 Jaird Johnson $26.50pd
20 Postmaster $48.00pd
21 Public Goods Pool $453.00pd
22 Road Runner Business Class $74.95pd
23 National Grid $1,359.98pd
24 Paraco Gas $721.77pd
25 Verizon $214.46pd
26 Bassett Healthcare $21,419.54pd
27 Excellus BC/BS General Dental $222.47pd
28 Excellus BC/BS Hwy Dental $231.72pd
29 Utica Business Park General Medical $1,504.47pd
30 Utica Business Park Hwy Hlth $4,209.11pd
31 Paraco Gas $103.39pd
32 Owens Wadkins $54.00pd
33 Barry Haig $90.00pd
34 Casella Waste Services $57.94pd
35 Mercury Media Group $18.80pd
36 Hughes Net Systems $86.59pd
37 Broadview Networks $86.81pd

Highway Vouchers
Item 3 (1-08)
Item 4 (1&2)

Motion made by Councilperson Johnson second by Councilperson Cornwell to pay the bills as presented. 3 yes 0 no motion carried.

Town share of monthly sales tax collected for the month of October 2008 is $4,334.53.

Community Center/Alden Field:
Revenue for December 2008 is $270 and Expenses are $3,964.
Revenue for 2008 is $8,529 and Expenses are $41,356
Youth commission meeting will be set up in the near future.

Miscellaneous information:
Town to offer health/dental insurance rates to the Cherry Valley Volunteer Fire Department members. Any Fire Department member wishing to take advantage of the current rates offered to Town employees will pay their own premiums. The Town will not pay for their premiums.

Health Center:
· Revenue for December 2008 is $41,150 and Expenses are $32,639.
· Revenue for 2008 is $397,316 and Expenses are $399,887.
· Councilperson Cornwell asked if the next audit could be done by a cheaper auditor.

Town Facilities:
· The new door in the future Town Board meeting room has been installed.

Community Facilities Corporation. There was no meeting in December.

Village:
Monthly Meeting Minutes are online @ cherryvalleyny.us
Joint board meeting is tentatively scheduled for January 21 @ 7:00PM in the Village/Town Clerks’ office.

Visitor Center:
Foit-Albert will conduct an environmental assessment of property.
Resolution 2009-3 Intention of the Town to build a Visitor Center.

Planning Board. No meeting in December.

Highway Department:
Plans are to order new truck for delivery in late 2009.

Federal/State/County:
No report available

Alternative/Renewable Energy Committee: Report given by Mark Cornwell, chairman. The committee met on Tuesday, January 2, 2009. Discussion held regarding hosting an information meeting on gas drilling. They hope to have Erik Miller come and speak. Supervisor Garretson has asked that the committee be utilized for any future wind projects to come before the Town.

RESOLUTION 2009-2

Resolution of the Cherry Valley Town Board

Proposed Action: Amendment to change the Snow and Ice Agreement signed on November 8th 2007

Whereas, due to the severity of the winter and the high cost of fuel during the 2007/2008 season, this municipality request that the Municipal Snow and Ice agreement estimated expenditure be revised to reflect the additional lane miles of state roads that were plowed and or treated during the aforementioned season, and the additional costs associated with the high fuel prices, and

Whereas, all terms and conditions of the original contract extension remain in effect except the original estimated expenditure of $34,990.54 will have an additional adjustment of $21,447.68 for a revised estimated expenditure of $56,438.21, and

Now, therefore be it resolved, this board authorizes Thomas Garretson-Supervisor to enter into amendment B which will adjust the 2007/2008 snow and ice contract for a revised payment factor with the New York State Department of Transportation.

Motion made by Councilperson Johnson to accept Resolution 2009-2, seconded by Councilperson Cornwell. A roll call vote is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, and Councilperson Cornwell-yes, 3 yes 0 no. Motion Carried.




Annual Organizational meeting called to order at 7:40pm by Supervisor Garretson.

Annual Organizational Meeting of the Cherry Valley Town Board
January 2009


The Town Board Meetings will be called to order at 7:00 pm, and will be held on the 2nd Thursday of the month. If the second Thursday falls on a holiday, it will be held on the 3rd Thursday. Board members will begin review of the invoices no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor, for consideration of a topic or presentation to appear on the monthly town board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:
Call to Order
Pledge to the Flag
Roll Call of Officers
Minutes of the last monthly meeting
Presentation of invoices and payments
Monthly information to the Town Clerk
Updates and New Business:
Community Center / Alden Fields and Park
Misc Information
Health Center
Town Facilities
Community Facilities Corp
Village
Visitor Center
Planning Board
Highway Department
Federal / State / County
Land Use Committee
Alternative / Renewable Energy Committee

Questions, Comments and Concerns from the public will be entertained prior to the board meeting adjournment. There will be a 2 minute limit per speaker.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will document and produce all invoices, paid and unpaid, for town board audit review and approval.

The adopted 2009 budget for the town is $ 1,411,176.
The adopted 2009 tax levy for the town is $ 709,020.

The Town Clerk will provide the Supervisor with 2 sealed copies of adopted resolutions.
The following positions have been reappointed for 2009

Town Health Officer Maureen Kuhn
Registrar of Vital Statistics Mary Beth Flint

The following positions have been reappointed and /or reemployed for 2009

Town Attorney Lynn Green $6150
Town Assessor Kassandra Cade Lymon $8450
Dog Control Officer Jarid Johnson $3250
Town Historian Susan Miller $330
Town Tax Collector Dorothy Johnson $2350
Community Center Director Mary Beth Flint $3250
Community Center Custodian Bob Loucks $3900
Town Facilities Cleaner Lisa Fassett – per hour $11.00
Health Center Office Secretary Dayle Barra $22,880
Health Center Office Manager Sue Schaffer $27,560
Town Highway Employees per hour $14.50
Court Clerks per hour $10.00
Part Time Employees per hour $11.00
Town Highway Overtime per hour $21.75

The following are elected positions for 2009

Town Supervisor / Town Budget Officer Tom Garretson $11,550
Town Clerk Mary Beth Flint $9850
Town Councilperson Jim Johnson $2750
Town Councilperson Mark Cornwell $2750
Town Superintendent of Highways Ed Vanderwerker $44,000
Town Justice Fredy Herr $8950
Town Justice Deb Whiteman $8950

The following institutions and organizations will receive monetary contributions in 2009

Cherry Valley American Legion $450
Cherry Valley Library $7900
Cherry Valley Museum $8900


The Official Town newspapers will be The Freeman’s Journal, The Richfield Mercury, The Daily Star, and The Cooperstown Crier.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.50 per mile
A Petty Cash fund in the amount of $200 is granted to the Town Clerk.
A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $2000.

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee, no later then 4pm on the Wednesday of the payroll week.

The Board of Assessment Review will consist of the following town board appointed individuals with terms expiring on the following month and year

Edward Harvey September - 2011
Brian Haig September - 2012
Louis Guido September - 2013

The Town Planning Board will consist of the following town board appointed individuals with terms expiring on the following month and year

Elizabeth Plymell September - 2009
Leonard Press September - 2010
Marion Holmes September - 2011
Edward Garretson September - 2012
Walter Buist September - 2013
Russell V. Flint September - 2014
Carolyn Minich September - 2015


The following will be Town Board Goals for 2009

Ed Vanderwerker – continue to develop an effective and efficient working relationship between the town highway department and village services.

Jim Johnson – complete land use regulations and then become a town board representative on the visitor center committee.

Mark Cornwell – research the concept of a town supported wind energy project

Mary Beth Flint – complete installation and training of Williamson Town Clerk Software and monitor the progress and completion of the new town board meeting room

Tom Garretson – provide support to all the board members and the 2009 goals


The attached employee benefit package has been updated for 2009



Vacation
Town of Cherry Valley
Pro-rated for the first year
2 weeks for 1 to 10 years of service



3 weeks for 10 to 20 years of service



4 weeks for 20 or more years of service




12 Holidays
Town of Cherry Valley
On date of hire
New Year's Day


President's Day



Memorial Day



Independence Day



Labor Day
Holidays may be used on a floating basis as needed.
Columbus Day
Election Day
Veterans' Day



Thanksgiving Eve Afternoon



Thanksgiving Day



Christmas Eve Afternoon



Christmas Day



Birthday or equivalent day off




Personal Days
Town of Cherry Valley
Pro-rated for the first year
5 days per year - no annual carry over




Sick Days
Town of Cherry Valley
Pro-rated for the first year
10 days per year - maximum annual carry over of 180 days




Medical Insurance
Town of Cherry Valley
Employee pays 20% for the first 6 months - after 6 months the Town pays 100%
Annual Individual Plan: package # 021 and contract type 12


Annual Sub-Family Plan: package # 021 and contract type 13


Annual Full-Family Plan: package # 021 and contract type 14




Unemployment Insurance
Town of Cherry Valley
On date of hire
Town sends payment quarterly with form: NYS-45 to the state




Disability / Compensation Insurance
Town of Cherry Valley
On date of hire
Town sends payment quarterly with form: E06160-000 to standard security life insurance




State Retirement
Employee and Town
On date of hire
Employee contributions per request and Town contribution of 3% of salary after enrollment




Dental Coverage
Town of Cherry Valley
Employee pays 20% for the first 6 months - after 6 months the Town pays 100%
Annual Individual Plan: package # D1


Annual Family Plan: package # D2











RESOLUTION 2009-1

Resolution of the Cherry Valley Town Board

WHEREAS: by state law an annual organizational meeting should be held as soon as possible after the new year begins, or as part of the first regularly scheduled monthly board meeting of the new year, and

WHEREAS: by state law the annual organizational meeting information is required to be presented and available to the public, and

NOW, THEREFORE BE IT RESOLVED: The Annual Organizational Meeting of the Town of Cherry Valley has been conducted, and the annual organizational information will be available to the public upon request of the Town Clerk.

Motion made by Councilperson Johnson to accept Resolution 2009-1 seconded by Councilperson Cornwell. A roll call of votes is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, 3 yes and 0 no.

Motion carried.

Questions and comments are heard by the public present:

Andy Minnig requested to see the organizational meeting outline.

Wolfgang Welter asked how the Town is coming with the windmills.

There being no further business a motion to adjourn was made by Councilperson Johnson and seconded by Councilperson Cornwell.

Meeting adjourned at 8:06pm.

Respectfully submitted,

Mary Beth Flint
Town Clerk

TB Meeting December 11, 2008

The regular meeting of the Town Board of Cherry Valley was held on Thursday, December 11, 2008 with meeting called to order at 7:10PM by Supervisor Garretson.

Pledge to the Flag was said.

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Ed VanDerWerker Highway Superintendent Excused
Mary Beth Flint Town Clerk P

Minutes of the November 2008 meeting were read. Supervisor Garretson approved the minutes as corrected.

Bills for the month of December 2008 are presented:

451 Vantage Equipment, LLC $119,219.09pd
452 Postmaster $38.00pd
453 Time Warner Cable-Business Class $69.95pd
454 Broadview Networks $434.79pd
455 Thompson Electric and Plumbing $1,309.64pd
456 Rural Business Services $250.00pd
457 Verizon Wireless $97.81pd
458 US Postal Service $1,422.60pd
459 Transcription Associates $727.65pd
460 Cordia Communications $106.46pd
461 Cherry Valley Hardware $64.72pd
462 Cintas Corp. $239.15pd
463 The Freeman’s Journal $31.54pd
464 The Daily Star $27.45pd
465 R.L. Parsons Inc. $212.68pd
466 Quill Corp. $154.89pd
467 Medical Arts Press $26.66pd
468 Michelle Schmitt $146.53pd
469 Charles F. Culbert $120.00pd
470 National Grid $1,084.83pd
471 Logical Net $17.95pd
472 Ikon Financial $196.91pd
473 NBT Bank $7,280.00pd
474 Casella Waste Services $59.25pd
475 Bassett Healthcare $22,217.43pd
476 William T. Ryan Assoc. $745.27pd
477 Road Runner, LLC $74.95pd
478 Verizon $197.68pd
479 Medical Arts $88.77pd
480 Quill Corp. $136.86pd
481 Smile Makers $315.61pd
482 Rury’s Food Store $146.13pd
483 Mercury Media $44.00pd
484 The Association of Towns of the State of NY $700.00pd
485 Otsego County Assessors $30.00pd
486 Fredy A. Herr $152.01pd
487 Hummel’s Office Plus $260.48pd
488 Ikon Office Solutions $66.32pd
489 Hughes Network $86.59pd
490 Excellus BC/BS Hwy Dental $188.88pd
491 Excellus BC/BS General Dental $256.06pd
492 Excellus BC/BS Hw Health $1,789.46pd
493 Excellus BC/BS General Health $2,077.72pd
494 Broadview Networks $296.04pd
495 Public Goods Pool $352.00pd

Highway Vouchers:
Item 1 (32)
Item 3 (164-182)
Item 4 (20-21)

Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 3 yes 0 no. Motion carried.

Information presented to the Town Clerk by Supervisor Garretson is as follows:
DCO reports for the months of September/October.
Town share of monthly County sales tax collected for the month of November 2008 is $4,472.41.

Updates:
Community Center update given by Mary Beth Flint: Nothing new to report. Revenue for November: $1,130. Expenses for November $2,128.

Miscellaneous Information and review goals for 2008.
Health insurance rate increase of slightly over 1%
Dental insurance rate to stay the same

Health Center:
Revenue for November $28,494. Expenses for November $32,082.
Deposit recently made is for $14,000.

Village:
Lafler building renovations taking place
Oranges and chocolates will be handed out on Christmas Eve.

Visitor’s Center:
Architect/Engineering firm has been finalized. Architect will be Foit-Albert Associates.

Planning Board report: No report available

Highway Department: No report available

Federal/Sate/County: No report available

Land Use Committee report given by Jim Johnson: Walter will be drawing up the Draft Document to present to the Town Board.

Alternative/Renewable Energy Committee report given by Mark Cornwell. Committee met briefly in December to discuss submitting a comment document to the NYDEC Scope Comments Bureau. There will need to be a public meeting regarding gas drilling with diverse speakers.

Community Facilities Corp report given by Jim Johnson: November meeting was cancelled due to Thanksgiving.
Resolution # 2008-8

Resolution of the Cherry Valley Town Board

Proposed Action: Comments to NYSDEC on Gas Well Drilling Regulations
(Due to the length of this document it can be seen in its entirety at the Town Clerks Office)

Motion made by Councilperson Johnson to adopt Resolution #2008-8 Comments on Draft Scope, seconded by Councilperson Cornwell. Roll call of votes is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, and Councilperson Cornwell-yes. All in favor 3 yes 0 no. Resolution 2008-8 is duly carried. Certified copies need to be sent to NYS Department of State Office of Assembly, NYS Senate and the Governor’s Office as well as a copy to Supervisor Garretson and Town Attorney, Lynn Green.

Supervisor Garretson went over some goals for 2009:
Highway Superintendent to look into a new truck for the Highway Department.
Work with the Village when needed
Land use committee should be finalized with a Land Use Document
Williamson Law Book Software purchased for Town Clerk
Community Center locker room renovations being completed in 2009
Revisit a wind project for East Hill. Supervisor Garretson will be meeting with landowners and Town residents.
Supervisor Garretson will be working closely with the Alternative /Renewable Energy Committee regarding a Wind Project.

Questions and comments were entertained by the public present.

Barb Perry asked why the Town had 3 audits for the 2008 year. Supervisor Garretson explained these audits were performed for 2005, 2006 and 2007 for the Health Center to be in compliance with Medicare policy.

Mrs. Perry also inquired about the Visitor Center. Who is the targeted audience and who will be incurring the expenses to run the facility?

Any Minnig asked Supervisor Garretson for the estimates for the Community Center Expenses and Revenues. Mr. Minnig also asked for clarification from Supervisor Garretson regarding revisiting the Wind Farm in Cherry Valley or specifically for East Hill?

Wolfgang Welter asked if there is currently an ordinance in place for private property owners installing their own windmill?

Motion made by Councilperson Johnson to adjourn the meeting, seconded by Councilperson Cornwell meeting adjourned at 8:08PM.

Respectfully submitted
Mary Beth Flint, Town Clerk

TB Meeting November 13, 2008

The regular meeting of the Town Board of Cherry Valley was held on Thursday, November 13, 2008 with meeting called to order at 7:07PM by Supervisor Garretson.

Pledge to the Flag was said.

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Ed VanDerWerker Highway Superintendent P
Mary Beth Flint Town Clerk P

Minutes of the October 2008 meeting were read. Supervisor Garretson approved the minutes as corrected.

Bills for the month of November 2008 are presented:

451 R.H. Crown Co. Inc. $181.13
452 Ed VanDerwerker $18.98
453 Standard Security Life Ins. $1,288.56pd
454 Time Warner Cable Business Class $69.95pd
455 Cherry Valley Hardware $30.03pd
456 R.L. Parsons Inc. $870.45pd
457 Medical Arts Press $151.98pd
458 Cintas Corp. $185.80pd
459 Logical Net $17.95pd
460 Verizon Wireless $94.52pd
461Vet’s Disposal $59.97pd
462 Robert James Co., Ins. $124.73pd
463 Susan Schaffer $4.80pd
464 Quill Corp. $204.17pd
465 Tanscription Associates $872.55pd
466 Cordia Communications $95.32pd
467 Kassandra Cade-Laymon $238.50pd
468 Paraco Gas $91.30pd
469 New York Public Goods Pool $333.00pd
470 National Grid $1,108.19pd
471 Ed VanDerwerker $36.99pd
472 Tri-County Communications $179.10pd
473 National Pastime $499.00pd
474 Ikon Financial Services $196.91pd
475 Verizon $218.20pd
476 Excellus BC/BS G-Dental $256.06pd
477 Excellus BC/BS H-Dental $231.72pd
478 Excellus BC/BS G-Hlth $2,077.72pd
479 Excellus BC/BS H-Hlth $3,731.97pd
480 Paraco Gas $295.73pd
481 Road Runner LLC Business Class $74.95pd
482 William T. Ryan Associates $1,323.17pd
483 Highmark Medicare Service $7,098.00pd
484 Postmaster $142.00pd
485 Susan Schaffer $4.80pd
486 Bassett Healthcare $35,842.64pd
487 Lisa Fassett $85.56pd
488 Hughes Network Systems $86.59pd
489 US Postal Service $243.60pd

Highway Vouchers:
Item 1 (29-31)
Item 3 (150-163)
Item 4 (19)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Cornwell seconded the motion. The invoices and payments have been presented and accepted. All in favor 3 yes 0 no. Motion carried.

Information presented to the Town Clerk by Supervisor Garretson is as follows:
Correspondence from the law offices of Green & Green.
Town share of monthly County sales tax collected for the month of August 2008 is $7,398.41.

Updates:
Community Center update given by Mary Beth Flint: The winter schedule has begun with Scouts and the Biddy Basketball program. Men’s basketball continues on Wednesday evenings. Adult soccer has not begun due to any interest at this time. Revenue for Sept: $2,315. Expenses for Sept. $2,834. Mary Beth will ask Helen Stiles where the revenue from the concession stand goes.

Miscellaneous Information and review goals for 2008.
Received a Thank You from Artworks for the Highway Departments work on the road leading up to the Kite fest.

Health Center: Sept. Revenue $27,988. Expenses for Sept. $52,978.
New patients are being accepted at the Health Center. Expenses were high due to 3 pay periods, $7,000 check to Medicare and 3 audits in one year

Village Department of public works has a new employee: David Hajczewski.

Visitor’s Center: Architect/Engineering firm selection pending with Foit-Albert Associates out of Albany.

Planning Board report given by Leonard Press. Nothing new to report with exception of a land query on Scopoletti Road.

Highway Department: Pay Loader has arrived. Supervisor Garretson asked Ed Vanderwerker, Highway Superintendent to check with the Town Highway employees about floating holiday.

Federal/Sate/County information given by Sam Dubben, County Representative: Workman’s Comp is down $7,800. Previous administration wanted the money in reserve, but current administration is not necessary to have this money in reserve.

Land Use Committee report given by Jim Johnson: Committee continues to meet. Last meeting was attended by Terry Bliss and Sam Wikoff from the County Planning Board.

Alternative/Renewable Energy Committee report given by Mark Cornwell. Committee did not meet in November due to Election Day. The committee is planning on hosting an informational

Community Facilities Corp report given by Sam Dubben: There will be an informational meeting at the Café on November 19 @ 8:00PM regarding interest in extending the bus route for the Public Transportation provided by Bernie Bus Corp.

Resolution # 2008-7 November 13, 2008

Resolution of the Cherry Valley Town Board

Proposed Action: Installment Bond for purchase of Volvo loader

WHEREAS: The Town of Cherry Valley has received delivery of a 2008 Volvo L90F Loader; and

WHEREAS: The purchase price of said loader is $119,219.09; and

WHEREAS: The Town of Cherry Valley will pay the supplier being Vantage Equipment the purchase price in full for sale and delivery of said loader; and

NOW, THEREFORE, BE IT RESOLVED: The Town Board of the Town of Cherry Valley authorizes Thomas Garretson, Town Supervisor to obtain a Statutory Installment Bond in the amount of $119,219.09 for payment in full of said loader; and

NOW, FURTHER, BE IT RESOLVED: The bond shall mature in five years from the date of issue and shall be paid in equal annual installments of $23,843.82 of principal plus accrued interest.

Motion made by Councilperson Cornwell to adopt Resolution #2008-7, seconded by Councilperson Johnson. Roll call of votes is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes. All in favor 3 yes 0 no. Resolution 2008-7 is duly carried.

Questions and comments were entertained by the public present.

Lynn Marsh still wondering what’s going on with the road signage and is the road going to be re-opened? She is considering putting a gate up on her property to stop vehicles from using the road. Her second question: Was the vacancy for the Community Center custodian posted?

Andy Minnig asked how the Town knows what we are going to receive from the State for General Fund revenue sharing.

Motion made by Councilperson Johnson to adjourn the meeting, seconded by Councilperson Cornwell meeting adjourned at 8:41PM.

Respectfully submitted-Mary Beth Flint, Town Clerk