TB meeting October 11, 2012

TB meeting October 11, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, October 11, 2012 with meeting called to order at 7:00PM by Supervisor Garretson. 

Pledge to the Flag was said

Roll call of Officers was taken:   
Tom Garretson                                              Supervisor     P
Mark Cornwell                                        Councilperson     P
Jim Johnson                                             Councilperson     P
Chris Barown                                           Councilperson     P         
Ed VanDerwerker                   Highway Superintendent      P
Tracy Laughlin                                       Councilperson       P
Mary Beth Flint                                          Town Clerk       P

 Reading of last months minutes will be dispensed of and minutes accepted as presented.  Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided Check #9319
000 Voided Check #9333
345 Department of the Treasury $833.75pd
346 M Wheelock Disposal $44.40pd
347 RBS Inc. $250.00pd
348 Time Warner Cable Business $69.95pd
349 Verizon Wireless $102.52pd
350 Cornerstone Telephone Co. $404.86pd
351 Cherry Valley Hardware $87.29pd
352 Richoh USA Inc. $87.00pd
353 The Daily Star $53.10pd
354 Tri-County Communications Inc. $179.10pd
355 Tavis Austin $240.00pd
356 Cintas Corporation #121 $305.10pd
357 State Comptroller $1,695.00pd
358 Bassett Healthcare $26,920.85pd
359 National Grid $1,099.35pd
360 Excellus BC/BS $140.20pd
361 Time Warner Cable Business $74.95pd
362 NBT Bank $1,500.00pd
363 Gates Cole Associates $500.00pd
364 Cherry Valley Historical Associates $250.00pd
365 Cherry Valley Chamber of Commerce $840.00pd
366 Swish Kenco LTD $38.98pd
367 Public Goods Pool $439.00pd
368 Medical Arts Press $312.00pd
369 Richoh USA Inc. $37.50pd
370 DCH Enterprises $965.70pd
371 Hummel’s Office Plus $151.35pd
372 Hughesnet $64.99pd
373 Thompson Electric and Plumbing $3,500.00pd
374 NYS Unemployment $280.13pd
375 CDPHP Universal Benefits $658.74pd
376 Medical Arts Press $69.00pd
377 Paraco Gas $69.00pd
378 M Wheelock Disposal $4.50pd
379 Time Warner Cable Business $69.95pd
380 RBS Inc. $250.00pd

Highway Vouchers:
Item 1 (35-38)
Item 3 (134-142)

Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 5 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:

  • Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:

  • Town share of monthly County sales tax collected for the month of July 2012 is $6,598.29
  • NYS Dept. of Taxation and Finance, Division of Homeland Security $28,629.38
  • Copy of letter sent by Supervisor Garretson for check reimbursement to all the monetary contributors to the Visitor Center.
  • Letter received from Lynn Marsh and Doug Delong addressing Town Rule with regards to land use
Community Center/Alden Fields and Park: 

  • Dinner and Dance coming up in November.  Supervisor Garretson stated revenue is up from last year at this time and expenses were down.  Expenses were down as a result of the mild winter we had.
  • There is a new stove in the kitchen.
  • In regards to the construction of the pitched roof over the boardroom area, construction projects need to be bid if they will exceed $35,000 limit. 
Miscellaneous Information:

  • Seasonal to Limited Use Roads Procedure update.  Lynn Green, Town Attorney, will address this at a future meeting.
Health Center:

  • Bassett Healthcare Medical Record upgrade is happening at the Health Center.  Chris Barown from RBS is involved with the EPIC medical record networking process and Jeff Stiles will be involved with the electrical part of it.  Bassett has grant money for this transition and RBS will bill Bassett directly for the work.
  • Councilperson Cornwell asks who owns the system once it is installed?  Chris stated that Bassett would be taking care of the EPIC system in terms of software updates, etc.  Chris stated technically the Health Center will be getting higher reimbursements from insurance due to electronic filing.
Village:

  • Town and Village board minutes online @ cherryvalleyny.us
Town Planning:

  • Councilperson Barown gave an update to the Comprehensive Plan and he does not see any major changes that need to be made.  He does have some questions regarding the last 2000 Census in terms of numbers and should these numbers be changed to reference the 2010 Census?  Things like unemployment rates and average incomes etc.  The other recommendation Chris is going to make to the Town Board is there are sections in the Comprehensive Plan like forestry and water quality to name a couple, each one of these sections has recommendations to move the Town in the direction that the Comprehensive Plan is suggesting.  Councilperson Barown’s suggestion is to form a committee to go through these recommendations and to see which ones we are doing, which ones we aren’t doing and which ones we should be doing.  Councilperson Barown will have a written report for next meeting with his suggestions.
Highway:

  • New truck has been ordered through Beam Mack & Henderson.  The truck should arrive roughly around March 2013.
Federal/State/County:

  • Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
  • The last FEMA check has been received.
Resolution 2012-4 Justice Court Assistance Grant Application.  Michele Wickwire, Justice, has applied for another grant to complete some more work needed up at the Courtroom that has not been completed yet.  Motion to adopt Resolution 2012-4 made by Councilperson Barown second by Councilperson Johnson.  Roll call vote is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Barown-yes, Councilperson Cornwell-yes Councilperson Laughlin-yes 5-yes 0-no. Duly carried.

Supervisor Garretson distributed the Preliminary/Tentative Budget for 2013 for the Town Board to review.  Motion to adopt the Preliminary Budget 2013 made by Councilperson Johnson and second by Councilperson Laughlin.

 Questions or comments from the public present:
June Barwick inquired how to view the minutes before the Town Board? 

June Barwick and Margaret Lunzman addressed the Board regarding the Visitor Center project in terms of other

 Motion to adjourn- Councilperson Barown Seconded by Councilperson Cornwell
There being no further business meeting adjourned at 7:59pm.
 Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.





           



                                   

                                                                                                                                   



TB meeting September 13, 2012

Open Public Hearing for Local Law 2012-2 Tax Levy Override at 7:00pm

No comment from the public present.
Motion to close the public hearing made by Councilperson Barown, seconded by Councilperson Cornwell.
Public Hearing closed at 7:03pm

TB meeting September 13, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, September 13, 2012 with meeting called to order at 7:03pm by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided check # 9261
303 M Wheelock Disposal $44.50pd
304 RBS Inc. $250.00pd
305 US Postal Service $1,495.50pd
306 Rury’s Food Store $190.20pd
307 Hughesnet $64.99pd
308 CDPHP Universal Benefits $658.74pd
309 Kylie Graham $120.00pd
310 Lauren Loucks $75.00pd
311 Jessica Carson $60.00pd
312 Ben Drugatz $75.00pd
313 Ethan Johnson $75.00pd
314 Heather Patterson $150.00pd
315 Addie Wilson $105.00pd
316 Ryan Jaquay $45.00pd
317 Time Warner Cable Business $69.95pd
318 Richoh USA Inc. $143.00pd
319 Richoh USA Inc. $87.00pd
320 Verizon Wireless $103.18pd
321 Cherry Valley Hardware $17.96pd
322 The Daily Star $18.90pd
323 Hummel’s Office Plus $238.25pd
324 Cintas Corporation #121 $248.57pd
325 National Grid $1,103.16pd
326 Service Education, Inc. $99.00pd
327 Cornerstone Telephone Company $394.77pd
328 Cherry Valley Springfield Central School $1,480.00pd
329 Calendars $23.99pd
330 Williams Fence of CNY $5,325.00pd
331 JB Supply $116.85pd
332 Medical Arts Press $194.03pd
333 State Comptroller $1,550.00pd
334 Bassett Healthcare $25,647.53pd
335 Time Warner Cable Business $74.95pd
336 CDPHP Universal Benefits $658.76 pd
337 Excellus BC/BS $140.20pd
338 Medical Arts Press $358.42pd
339 William T Ryan Associates $920.90pd
340 DCH Enterprises $795.45pd
341 Postmaster $44.00pd
342 Hughesnet $64.99pd
343 Public Goods Pool $554.00pd
344 Richoh USA Inc $37.50pd

Highway Vouchers:
Item 1 (31-34)
Item 3 (119-133)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Laughlin seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
• FEMA checks are coming in.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of June 2012 is $6,654.79
• NYS Dept. of Taxation and Finance, Division of Homeland Security $94,701.76

Community Center/Alden Fields and Park:
• Weekends continue to be booked up for each month. Revenue is coming in. Fall activities are starting up. Supervisor Garretson noted revenue is up for the Community Center
• Billy Ryan is looking into a new estimate for the roof of about $25,000. Looking into trusses being built versus purchasing trusses.

Miscellaneous Information:
• Seasonal to Limited Use Roads Procedure update. Lynn is looking into the information to move forward with Limited Use roads versus Seasonal roads.

Health Center:
• Tentatively their budget will go from $425,000 to $450,000 nothing definite right now per Supervisor Garretson.

Town Facilities:
• Justice Wickwire is applying for a grant for security cameras to be installed at the Court.

Village:
• Town and Village board minutes online @ cherryvalleyny.us
• Trustee Flint inquired about the parking lot at the Community Center being paved
• Superintendent VanDerWerker stated the paving would be done next week

Town Planning:
• E mail from Tavis stated the Hazard Mitigation Plan is on file with the County
• Councilperson Barown is still reviewing the Comprehensive Plan.
• Chairman Buist stated not much going on at this time. A couple of subdivisions have been on the agenda.
• Supervisor Garretson asked Howard Young if he would be interested in attending the monthly Town Board meetings. Howard stated he would attend.

Highway:
• New truck, plow box sander sealed bids are opened and are as follows:
1. Tracy Road Equipment $199,499 is for the complete truck
2. Burr Truck $164,246-Bid is for Truck plow equipment no box
3. Wayne’s Welding $50,809 is for plow equipment and hydraulics only
4. Beam Mack Sales & Service $179,404 is for complete truck
Highway Superintendent VanDerWerker will need to review bids and dealers will be notified.

A question was asked from the floor how the decision will be based on all the different bids as some bids had one with the body one without the body? How did you ask for the bids?

Highway Superintendent stated the body is supposed to be bid separate. The gentleman on the floor stated this was not stated in the bids. Highway Superintendent stated the specs were handed out separate. Highway superintendent VanDerWerker stated he called to clarify the specs and the gentleman on the floor stated yes you did, however the change should have been in writing.

Supervisor Garretson asked Highway Superintendent VanDerWerker if he had enough bids to make a decision? Highway Superintendent VanDerWerker stated the bids might need to be all thrown out and start over.

Federal/State/County:
• Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
• Received the third FEMA check roughly totaling $145,000.

Superintendent Garretson presents the Local Law 2012-2 Tax Levy Limit Override. This will be presented every year in September. Last year we did not exceed the 2% limit and does not look like we will be exceeding it this year.

Motion made by Councilperson Barown to accept Local Law 2012-2 as presented, seconded by Councilperson Laughlin. Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Barown-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 5 yes 0 no. Local Law 2012-2 Tax Levy Limit Override is duly passed.

Supervisor Garretson presented the Tentative Budget to the Town Clerk to be on file in the Town Clerk Office for review.

There are no questions or comments from the public present:
Barbara Hall from 171 Main Street asked if the budget would reflect the fence that will be put up between her property and the Town Barn property.

Margaret Lunzman member of Cherry Valley Tourist Committee appointed by the Town Board in 2008 asked why the decision was made to terminate the plans for the Visitor Center? Supervisor Garretson thanked Margaret and the committee for all their hard work in obtaining monies through grants and private donations totaling approximately $250,000-$300,00 to be used for the Visitor Center. The engineering costs alone totaled $60,000 and upwards and this was before it was put out to bid. When it was put out to bid the price was approximately $600,000. Only one bid was received. The engineers had to keep reducing the size of the visitor center to meet the monies raised and this made for a very small building. Supervisor Garretson stated he couldn’t see spending that much taxpayer money for building that was not even as big as the room we were sitting in for tonight’s meeting. He stated we needed to back away from the project for a while until the Board decides what they should do. The State money will be there for 9 years while the Board decides what to do.

Councilperson Cornwell expressed his regrets at coming to this decision, however, he feels that the project cannot move forward with the project having to be built by NY State specs and keeping within the laws of a State funded project. It costs $8,000 every time the project needed to be redone. If there were a way of building the project locally he would love to hear about it.

Councilperson Barown asked Mrs. Lunzman about a line in an email that was sent out stating, “The Board has given no explanation for dropping the project which has considerable support within the community.” This line implies to Councilperson Barown that there was an attempt to get an answer or explanation prior to sending the e-mail. Was any attempt made prior to sending the email and to whom? No one contacted me (Councilperson Barown). Mrs. Lunzman stated she had tried several times to contact Supervisor Garretson for information by e-mail and letters. Supervisor Garretson stated he is in his office every night from 7-9 and his phone never rang. The letter implied to Councilperson Barown that the Board was being secretive and nobody on the Board was trying to be secretive.

Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Barown

There being no further business meeting adjourned at 8:20pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.