DRAFT TB meeting January 10, 2013

DRAFT TB meeting January 10, 2013

The regular meeting of the Town Board of Cherry Valley was held on Thursday, January 10, 2013 with meeting called to order at 7:00PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
1 Department of the Treasury $192.97pd
2 Tri-County Communications Inc $ 2,328.54pd
3 RBS Inc $250.00pd
4 Richoh Usa Inc $87.00pd
5 Time Warner Cable Business $69.95pd
6 Medical Arts Press $257.64pd
7 Cherry Valley Hardware $56.80pd
8 DCH Enterprises $777.00pd
9 Bruce Hall Corp $35.56pd
10 RL Parsons Inc $2,962.46pd
11 Verizon Wireless $104.85pd
12 Tri-County Communications $254.10pd
13 Cornerstone Telephone Co $424.71pd
14 Casella Waste Services $44.50pd
15 William T Ryan Associates $1,221.37pd
16 Cintas Corporation #121 $254.46pd
17 State Comptroller $3,520.00pd
18 Casella Waste Services $44.50pd
19 National Grid $1,174.26pd
20 Gates Cole Associates $668.00pd
21 Time Warner Cable Business $74.95pd
22 Williams Fence of CNY $2,348.50pd
23 Excellus BC/BS $140.20pd
24 US Postal Service $278.95pd
25 Paraco Gas $796.24pd
26 Public Goods Pool $352.00pd
27 NYS Unemployment Insurance $221.33pd
28 CDPHP Universal Benefits $658.74pd
29 Bassett Healthcare $25,937.28pd
30 Hummel’s Office Plus $187.84pd
31 Time Warner Cable Business $69.95pd
32 Medical Arts Press $271.87pd
33 Richoh USA Inc $37.50pd
34 Paraco Gas $310.00pd
35 RBS Inc $310pd
36 Hughesnet $64.99pd
000 Voided Check 9466
000 Voided Check 9476
000 Voided Check 9478

Highway Vouchers:
Item 1 (1-3)
Item 3 (1-16)
Item 4 (1-3)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of OCT 2012 is $5,246.02
• NYSDOT Snow & Ice $39,461.30
• NYS Thruway Authority CHIPS Capital Program $62,533.50
• NYS Department of Taxation and Finance $11,302.34
• Tom received an old invoice from March 2012 in the amount of $11, 302.34 for the Visitor’s Center the State promised to pay and they did.

Community Center/Alden Fields and Park:
• Nothing new to report. Biddy Basketball is ongoing.
• Blood Drive on January 30.
• Received a $250 volunteerism check from Walmart

Health Center:
• Doing well so far.
• Bassett Healthcare EPIC Implementation. Chris has about 4 hours of work left to do. All the lines have been dropped to hook up EPIC. Need to know how much time is left on the copier lease. There is a Grant application to apply for a copier so the Health Center could own the copier instead of leasing.
• Jeff Stiles called Supervisor Garretson regarding the boiler at the Health Center. The boiler is about 45 years old and in need of replacing soon.

 Miscellaneous Updates:
• Town Clerk is working with nCourt to set up a website to be able to accept credit card payments for future revenue transactions.
• Seasonal to limited use roads procedure. A Public Hearing will be held on this before the next regular Town Board meeting in March.
• Tom presented the SPCA fee schedule revision to Lynn Green town attorney to review.
• Social Security Payroll Tax-increase from 4.2% to 6.2%

Village:
• Town and Village board minutes online @ cherryvalleyny.us

Town Planning:
• Tavis gave a Hazard Mitigation update.

Highway Department:
• Truck construction is still in progress.

Councilperson Cornwell asked why the Town has two Justices. Town Attorney states you can cut it back to one Justice, however, that is a lot of work for one Justice and Town’s that have cut back to one Justice ultimately put it back in the budget to have 2 Justices. Supervisor Garretson stated also the Justices used to be part of the Town Board.

Supervisor asked if the Town Clerk is registrar for both the Town and the Village and they are two separate Registrars’s as Town Records are different than Village Records.

Resolution 2013-1 Annual Organizational Meeting
Annual Organizational Meeting of the Cherry Valley Town Board
January 2013
The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.
If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order

Pledge to the Flag – (all are requested to stand)

Roll Call of Officers

1. Minutes of the last Monthly Meeting are on file with the Town Clerk

2. Presentation of Monthly Invoices and Payments

3. Monthly Budget Review and NBT Account Balance Review

4. Misc. Information to the Town Clerk

5. Community Center / Alden Fields and Park

6. Misc. Information

7. Health Center

8. Town Facilities

9. Community Facilities Corp / Old School

10. Village

11. Town Planning

12. Highway Department

13. Federal / State / County

Public Questions, Comments, and Concerns….….2 minute limit per request

Adjourn

Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley

356 Mill Road - Cherry Valley - NY - 13320

cvsupervisorgarretson@yahoo.com

Home Office and Evening Phone: 607-264-9045….. (7pm to 9pm is best)

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will produce all paid invoices with attached check stubs for monthly town board audit review and approval.

The Budget Officer will provide proof of any voided, damaged or destroyed check.

The adopted 2013 budget for the town $1,520,440

The adopted 2013 tax levy for the town $808,770

Included in the adopted 2013 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget $450,000

The Cherry Valley Fire Department Budget $88,490

The Cherry Valley Community Center Budget $34,400

The Town Clerk will mark all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320

The following positions have been reappointed and /or reemployed for 2013

Town Health Officer Maureen Kuhn

Registrar of Vital Statistics Mary Beth Flint

Town Attorney Lynn Green $6350

Town Assessor Kassandra Cade - Laymon $8800

Dog Control Officer Jarid Johnson $3350

Town Historian Susan Miller $350

Town Tax Collector Dorothy Johnson $2450

Community Center Director Mary Beth Flint $3350

Community Center Custodian Bob Loucks $4050

Health Center Cleaner per hour $11.50

Health Center Office Manager per hour $15.15

Town Highway Employees per hour $15.80

Town Highway Overtime per hour $23.70

Court Clerks per hour $11.50

Part Time Employees per hour $11.50

Swim Instructors per day $20.00

The following are elected paid positions for 2013

Town Supervisor / Budget Officer Tom Garretson $11,900

Town Clerk Mary Beth Flint $10,150

Town Councilperson Jim Johnson $2778

Town Councilperson Mark Cornwell $2778

Town Councilperson Chris Barown $2778

Town Councilperson Tracy D. Laughlin $2778

Town Superintendent of Highways Ed Vanderwerker $46,350

Town Justice Fredy Herr $10,200

Town Justice Michelle Wickwire $10,200

The following institutions and organizations will receive monetary contributions in 2013

Cherry Valley American Legion $480

Cherry Valley Library $10,000

Cherry Valley Museum $10,000

Cherry Valley Firemen’s Auxiliary $100

Sharon Springs Silver and Gold Seniors $100

Roseboom Area Senior Citizens Club $100

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.50 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3000.

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.

The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.

The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year

Louis Guido September - 2013 $250

Edward Harvey September - 2016 $250

Brian Haig September - 2017 $250


The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year



Walter Buist September - 2013

Russell V. Flint September - 2014

Carolyn Minich September - 2015

Julie Barown September - 2016

Howard Young September - 2017

Marion Holmes September - 2018

Leonard Press September - 2019

Tavis Austin – Principal Planning Consulting Services will provide the Town Board and the Planning Board with services as needed, not to exceed $3000 per year.

The 2013 fringe benefit package for full time town employees is as follows

2 weeks vacation for 1 to 10 years of service

3 weeks vacation for 11 to 20 years of service

4 weeks vacation for 21 or more years of service

12 holidays - can be used on a floating basis – no carry over

5 personal days - can be used as needed - no carry over

10 sick days - can be used for sickness only - maximum carry over of 180 days

Medical and dental insurance coverage after 6 months of employment

Cintas work clothes provided daily to the highway department employees

Op-Out Health Insurance Program is available - proof of other health insurance coverage is required - op-out payment is based on the single package contract rate premium for the year.

NYS Retirement - 3% employee contribution of salary for 10 years is required

Disability payment to employee is $510 / wk

Death benefit to employee - payable to the estate of the employee is $50,000

Motion to accept Resolution 2013-1 made by Councilperson Cornwell seconded by Councilperson Laughlin. Roll Call vote: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, Councilperson Laughlin-yes, Councilperson Barown-yes. 5-yes, 0-no. Resolution 2013-1 is duly carried.

Question and comments from the public present:
Andy Minnig asked if the Health Center Budget is included in 2013 Budget and if so why? Supervisor Garretson stated the Health Center Budget is part of the General Fund.

Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Barown

There being no further business meeting adjourned at 7:57PM

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.

























DRAFT TB meeting December 13, 2012


DRAFT TB meeting December 13, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, December 13, 2012 with meeting called to order at 7:00PM by Supervisor Garretson. 

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson                                  Supervisor P
Mark Cornwell                                 Councilperson Excused-Present at 7:25
Jim Johnson                                      Councilperson P
Chris Barown                                    Councilperson Excused           
Ed VanDerwerker                             Highway Superintendent P
Tracy Laughlin                                  Councilperson P
Mary Beth Flint                                 Town Clerk P

Town Attorney Lynn Green is in attendance.

Reading of last months minutes will be dispensed of and minutes accepted as presented. 
Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided Check 9421
000 Voided Check 9416
000 Voided Check 9410
410 NYS Association of Towns $800.00pd
411 Williamson Law Book Company $38.97pd
412 Regen, LLC $425.00pd
413 Time Warner Cable Business $69.95pd
414 Verizon Wireless $105.50pd
415 Cherry Valley Hardware $78.09pd
416 The Daily Star $74.70pd
417 NBT Bank $26,132.83pd
418 Cintas Corporation #121 $308.19pd
419 DCH Enterprises $909.00pd
420 Rose Morley $58.00pd
421 Jaird Johnson $114.50pd
422 JB Supply $110.15pd
423 Edward VanDerWerker $36.70pd
424 Rury’s Food Store $35.85pd
425 Richoh USA Inc $87.00pd
426 Medical Arts Press $380.89pd
427 William T. Ryan Associates $781.39pd
428 National Grid $904.02pd
429 US Postal Service $6.95pd
430 Cornerstone Telephone Company $388.25pd
431 State Comptroller $1,955.00pd
432 Public Goods Pool $465.00pd
433 Bassett Healthcare $27,785.78pd
434 Amy Garretson $42.68pd
435 Time Warner Cable Business $74.95pd
436 Paraco Gas $62.83pd
437 Medical Arts Press $130.45pd
438 Excellus BC/BS $140.20pd
439 Richoh USA Inc $37.50pd
440 Hummel’s Office Plus $285.24pd
441 US Postal Service $262.55pd
442 Hughesnet $64.99pd
443 CDPHP Universal Benefits $658.74pd

Highway Vouchers:
Item 1 (49-53)
Item 3 (158-175)
 
Councilperson Laughlin made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 5 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:
  • Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
  • Town share of monthly County sales tax collected for the month of Sept 2012 is $5,535.60
  • Treasurer of Otsego Count Mortgage Tax check $9,267.22
  • Certificate of Liability Insurance Noyle W. Johnson Inc. for Casella Waste Management of NY Inc.
Community Center/Alden Fields and Park: 

  • Biddy basketball has begun so Community Center is being utilized.
  • American Legion had a great turn out for their annual Run/Walk event for Veteran’s Day.
  • Men’s Basketball is going well as well as Girl Scout events.
Miscellaneous Information:

  • Seasonal to Limited Use Roads Procedure.  Town Attorney presented a draft local law to review.  Highway Superintendent VanDerWerker would like to make a change in Section 4-Limitation on Issuance of Permit.
  • Supervisor Garretson handed out a sheet that outlines the Term’s of office for Appointed Offices.
Health Center:

  • 2011 Certified Audit was reviewed by the Board Member’s present.  Audit report will be filed with the Town Clerk
Village:

  • Town and Village board minutes online @ cherryvalleyny.us
  • The Children’s Christmas this year was able to benefit 7 families and some Senior Christmas meals as well as the Christmas Eve celebration.
 Highway:

  • Truck went on line last week.  Should be shipped in March.
Federal/State/County:

  • Beth Rosenthal gave an update on County Business. 
Resolution 2012-6 Audit of Town Justice Court Records for 2011

 PROPSED ACTION:  Required annual examination and audit of town justice court records and dockets.

WHEREAS:  Section 2019-a of the Uniform Justice Court Act requires that town justices annually provide their court records and dockets to their respective town auditing boards, and that such records then be examined or audited and that fact be entered into the minutes of the board’s proceedings; and

WHEREAS:  The town supervisor on behalf of the town justices has presented the court records and dockets to the town board for examination and audit: and

WHEREAS:  Record of this examination, audit and resolution will be forwarded to Linda Miller, Chief Internal Auditor, NYS Office of Court Administration, 98 Niver Street, Cohoes, NY  12047; and

NOW, THEREFORE, BE IT RESOLVED:  The town board has conducted the required examination and audit of the court records and dockets of the Town of Cherry Valley for the calendar year 2011

Supervisor Garretson asked for a motion to adopt Resolution 2012-6 Audit of Town Justice Court Records for 2011

Motion made by Councilperson Johnson to accept Resolution 2012-6 as presented, seconded by Councilperson Laughlin.  Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 4 yes 0 no.  Resolution 2012-6 Audit of Town Justice Court Records for 2011is duly carried.

Questions, comments or concerns by the public present:
None

Motion to adjourn-Councilperson Johnson Seconded by Councilperson Cornwell

There being no further business meeting adjourned at 7:38pm.

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.