DRAFT TB meeting September 11, 2014

DRAFT TB meeting September 11, 2014

The regular meeting of the Town Board of Cherry Valley was held on Thursday, September 11, 2014 with meeting called to order at 7:00PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Mark Cornwell-Councilperson P
Jim Johnson-Councilperson P
Chris Barown-Councilperson P
Ed VanDerwerker-Highway P
Mary Beth Flint-Town Clerk P
Town Attorney Green-P

Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided Check 10571
230 Time Warner Cable Business $79.95pd
231 ACCO Brand Direct $24.09pd
232 Cherry Valley Hardware $62.38pd
233 Verizon Wireless $165.75pd
234 Cornerstone Telephone Co. $415.78pd
235 Cintas Corp #121 $408.85pd
236 RBS Inc $528.35pd
237 United Healthcare $38.43pd
238 The Daily Star $19.92pd
239 US Postal Service $48.00pd
240 State Comptroller $1,260.00pd
241 Emily Erway $20.00pd
242 Alexis Cronkhite $160.00pd
243 Jacob Church $200.00pd
244 Claudia Preston $100.00pd
245 Victoria Viscosi $200.00pd
246 Jacob Wilson$200.00pd
247 Ethan Johnson $200.00pd
248 National Grid $994.46pd
249 Casella Waste Services $45.95pd
250 Time Warner Cable Business $74.95pd
251 Ricoh USA Inc $87.00pd
252 Medical Arts Press $212.36pd
253 Public Goods Pool $562.00pd
254 Edward VanDerWerker $7.61pd
255 Excellus BC/BS $140.20pd
256 Otsego Electric Cooperative $49.99pd
257 US Postal Service $1058.95pd
258 Rury’s Food Store $156.00pd
259 Ricoh USA Inc $37.50pd
260 Medical Arts Press $68.92pd
261 Time Warner Cable Business $79.95pd
262 CDPHP Universal Benefits $824.95pd
263 United Healthcare $32.44pd
264 Bassett Healthcare $26,711.68pd

Highway Vouchers:
Item 1 (33-38)
Item 3 (129-136)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Cornwell seconded the motion. The invoices and payments have been presented and accepted. All in favor 4 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
• Councilperson Barown inquired if the Town had a surplus does that surplus go into a reserve? Superintendent Garretson stated the Town can’t carry over more than the budget. There is a limit to what Town’s can carry over. Councilperson stated he thinks there is a limit that can go into reserves and the remainder has to go towards next year’s budget. The Town has never had this problem he was just inquiring.
• Supervisor stated NYS is changing the way the CHIPS money is dispersed to Towns for the end of the year. Currently the Town has paid December Highway invoices in January when the tax money comes in January. The State is holding back on sending the CHIPS money until all the invoices are paid for the year. Once the State receives the cancelled checks from the Town, then the CHIPS money is released. Supervisor Garretson will contact the bank and see about taking out a short term loan for a revenue anticipation loan to pay the invoices for the end of the year. Town Attorney Green will need to prepare the paperwork for the lending institute. Town Attorney Green stated the Town needs to get 3 different quotes form lenders to compare interest rates. The Town has a best value policy not necessarily lowest bid policy. A motion is made by Councilperson Barown for the Town Supervisor to take out a revenue anticipation note to cover the end of the year invoices, motion seconded by Councilperson Cornwell. Roll call vote is taken: Supervisor Garretson=yes, Councilperson Johnson-yes, Councilperson Cornwell=yes, Councilperson Barown=yes 4=yes and 0=No

Misc. information to the Town Clerk:
• Sales tax for the month of July $ 6,938.15
• Local Law No. 2014-1 Local override Law for the tax levy limit public hearing for next months October Board meeting.

Community Center/Alden Fields and Park:
• Blood drive coming Monday from 2-5
• Zuma Class starting every Monday
• Men’s basketball will be starting every Wednesday evening starting in October.
• Softball tournament coming up down at Alden Field
• Kite Fest end of September

Health Center:
• Looking to hire a part time MOA position
• Itemized health center budget presented to the Board

Highway Department:
• Highway Superintendent VanDerWerker presents a price on the new truck as he needs to send a letter of intent to purchase the new truck. Motion to allow the Superintendent of Highways to send a purchase agreement letter to Beam Mack is made by Councilperson Cornwell seconded by Councilperson Barown. All in favor 4 yes an d0 no motion carried.

Village:
• Town and Village board minutes online @ cherryvalleyny.us

Resolution 2014-7 Agreement for the Control of Snow and Ice on Otsego County Roads in the town of Cherry Valley commencing Jan 1st 2015. (Agreement on file with the Town Clerk)

Motion to adopt Resolution 2014-7 Agreement for the Control of Snow and Ice on Otsego County Roads in the town of Cherry Valley commencing Jan 1st 2015. (Agreement on file with the Town Clerk) made by Councilperson Barown and seconded by Councilperson Johnson. Roll call vote is taken Supervisor Garretson-yes, Councilperson Barown-yes, Councilperson Cornwell-yes 4 yes 0 no. Resolution 2014-5 duly carried.

Councilperson Barown has been trying to contact the Cornerstone rep he has dealt with to speak to him about the Town phone bills and the rep has not gotten back to him.

The tentative Budget is presented to the Board tonight. The preliminary budget will be presented to the Board at the October Town Board meeting.

There will be a public hearing for Local Law 2014-1 Tax levy limit override if needed.

Question and comments by the public present:
Andy Minnig displays a poster for the upcoming Kite Fest sponsored by the Artworks of Cherry Valley for the weekend of September 27.

Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell. There being no further business meeting adjourned at 7:57pm.

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.












DRAFT TB meeting August 14, 2014

DRAFT TB meeting August 14, 2014

The regular meeting of the Town Board of Cherry Valley was held on Thursday, August 14, 2014 with meeting called to order at 7:05PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Mark Cornwell-Councilperson P
Jim Johnson-Councilperson Excused
Chris Barown-Councilperson P
Ed VanDerwerker-Highway P
Mary Beth Flint-Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided Check 10520
000 Voided Check 10542
185 RBS Inc $250.00pd
186 Ricoh USA Inc $87.00pd
187 Cherry Valley Hardware $24.17pd
188 Russell Johnson $65.00pd
189 Verizon Wireless $160.22pd
190 Cintas Corporation #121 $327.08pd
191 RL Parsons Inc $244.00pd
192 Michelle Wickwire $274.29pd
193 Service Education Inc $950.00pd
194 Cornerstone Telephone Co $413.93pd
195 State Comptroller $1,140.00pd
196 NYS Town Clerks Association $75.00pd
197 Edward VanDerWerker $21.78pd
198 Casella Waste Services $45.95pd
199 Paraco Gas $101.94pd
200 Time Warner Cable Business $74.95pd
201 Jacob Church $140.00pd
202 Claudia Preston $200.00pd
203 Emeilya Erway $100.00pd
204 Alexis Cronkhite $180.00pd
205 Victoria Viscosi $100.00pd
206 Jacob Wilson $200.00pd
207 Ethan Johnson $180.00pd
208 Jared Tracy $40.00pd
209 National Grid $888.98pd
210 NYS Unemployment Insurance $89.66pd
211 Otsego Electric Cooperative Inc $49.99pd
212 Excellus BC/BS $289.65pd
213 Bassett Healthcare $40,602.46pd
214 Southern Tier Credit Center $33.00pd
215 Public Goods Pool $417.00pd
216 ABM Fire Equipment Inc. $222.80pd
217 CDPHP Universal Benefits $2,840.66pd
218 Joe Weaver $130.00pd
219 Medical Arts Press $322.66pd
220 Ricoh USA $37.50pd
221 Department of the Treasury $4.00pd
222 Russell Johnson $150.00pd
223 Alexis Cronkhite $180.00pd
224 Jacob Church $100.00pd
225 Claudia Preston $200.00pd
226 Victoria Viscosi $200.00pd
227 Jacob Wilson $200.00pd
228 Ethan Johnson $200.00pd
229 Thomas Garretson $506.52pd

Highway Vouchers:
Item 1 (23-32)
Item 3 (120-128)

Councilperson Barown made a motion to accept the invoices and payments as read Councilperson Cornwell seconded the motion. The invoices and payments have been presented and accepted. All in favor 3 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of June 2014 is $8,791.43
• Treasurer of Otsego County fringe benefit for snow and ice $2,942.82
• Thank you not fro the Library for the Town’s contribution
• Tentative budget will be presented at the next Town Board meeting.
• Local community members as well as past community members looking into doing the reenactment of the CV Massacre as an annual or biannual event.

Community Center/Alden Fields and Park:
• Fall activities are beginning so the center will be increasing in activity. Fall soccer is also beginning

Health Center:
• Councilperson Barown has been researching companies to audit how the Health Center is collecting insurance reimbursement. Such as are we billing correctly, coding services correctly, etc.

Highway Department:
• Mill road bridge railings are fixed. Abutments are next. Shale pit on East Hill needs to have a permit for blasting. Superintendent VanDerWerker is working on the permit. Superintendent presented prices for a new truck.

Community Facilities Corp/Old School


Village:
• Town and Village board minutes online @ cherryvalleyny.us

Federal/State/County:
• Beth Rosenthal, County Rep presented the County update.

Resolution 2014-6 Amendment to NYS Snow and Ice Contract
Resolution 2014-6 of the Cherry Valley Town Board

PROPOSED ACTION: Amendment to Contract #D01680 of the Municipal Snow and Ice

WHEREAS: due to the severity of the winter and the high cost of fuel during the 2013-2014 season the municipality request that the Municipal Snow and Ice Agreement estimated expenditure be revised to reflect the additional lane miles of state roads that were plowed and or treated during the aforementioned season, and the additional costs associated with the higher fuel prices, and

WHEREAS: all terms and conditions of the original contract extension remain in effect except the original estimated expenditure of $61,165.65 will have an additional adjustment of $21,591.47 for a revised estimated expenditure of $82,757.12, and

NOW, THEREFORE, BE IT RESOLVED: this board authorizes Thomas Garretson-Supervisor to enter into amendment B which will adjust the 2013/2014 snow and ice contract for a revised payment factor with the New York State Department of Transportation.

Motion to accept Resolution 2014-5 Speed Reduction on a portion of County Highway 54 made by Councilperson Cornwell and seconded by Councilperson Barown. Roll call vote is taken Supervisor Garretson-yes, Councilperson Barown-yes, Councilperson Cornwell-yes 3 yes 0 no. Resolution 2014-5 duly carried.

Question and comments by the public present:
Andy Minnig was inquiring about how much funding the Town would be putting towards an annual or biannual reenactment of the Massacre.

Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Barown. There being no further business meeting adjourned at 7:52pm.

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.