DRAFT ONLY TB MEETING January 8, 2015

DRAFT ONLY TB MEETING January 8, 2015

The regular meeting of the Town Board of Cherry Valley was held on Thursday, January 8, 2015 with meeting called to order at 7:07PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Jim Johnson-Councilperson P
Chris Barown-Councilperson P
Mark Cornwell-Councilperson Excused
Holly Waterfield-Councilperson P
Ed VanDerwerker-P
Mary Beth Flint-Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
1 NBT Bank $9,166.93pd
2 Untied Healthcare $38.39pd
3 Time Warner Cable Business $79.95pd
4 Public Goods Pool $443.00pd
5 Ricoh USA Inc $37.50pd
6 Village Photography $2,760.00pd
7 RL Parson Inc $2428.96pd
8 Paraco Gas $709.85pd
9 Medical Arts Press $88.37pd
10 Ricoh USA Inc $87.00pd
11 Thomas Garretson $18.45pd
12 Cintas Corporation #121 $338.16pd
13 The Daily Star $54.78pd
14 RBS Inc $250.00pd
15 Verizon Wireless $152.30pd
16 Hummel’s Office Plus $278.49pd
17 State Comptroller $1,895.00pd
18 Cornerstone Telephone Co $414.50pd
19 Casella Waste Services $45.95pd
20 Medical Arts Press $178.60pd
21 Their-Jo Climenhaga $142.80pd
22 Time Warner Cable Business $74.95pd
23 Hillyard/New York $153.57pd
24 US Postal Service $305.00pd
25 Tri-County Communications Inc $179.10pd
26 JB Supply $71.88pd
27 National Grid $1,183.82pd
28 Mosert, Manzanero & Scott LLP $3,500.00pd
29 Otsego Electric Cooperative Inc $49.99pd
30 Excellus BC/BS $140.20pd
31 Ricoh USA Inc $38.90pd
32 Medical Arts Press $167.91pd
33 CDPHP Universal Benefits $824.95pd
34 Paraco Gas $678.46pd
35 Swish Kenco LTD $20.96pd
36 Bassett Healthcare $37,135.81pd
37 Kassandra Cade-Laymon $17.68pd

Highway Vouchers:
Item 3 (1-11)
Item 4 (1-4)

Councilperson Barown made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 4yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Misc. information to the Town Clerk:
• Sales tax for the month of NOV $5,339.52
• Thank you card with photos enclosed received from the Girls biddy basketball team thanking the board for their new uniforms.

Community Center/Alden Fields and Park:
• Biddy basketball is going well
• Looking to refinish the gym floor soon.
• Storm windows have been ordered for the front windows
• Discussion ongoing about building a vestibule for the front doors
• Also looking into replacing the lights with more efficient lights

Health Center:
• Cindy Campbell has taken another job

Village:
• Town and Village board minutes online @ cherryvalleyny.us

Town Planning:
• The Town Tax collector needs a new computer as the one she is currently using needs to be replaced due to the County doing upgrades to their software.


Highway:
• Received a letter from NYSDOT regarding the speed limit reduction request on County Road 32. The speed limit has been reduced to 50mph.
• The Town Hwy is down a truck. The new truck should be arriving early spring.

Resolution 2015-1 Annual Organizational Meeting

Annual Organizational Meeting of the Cherry Valley Town Board

January 2015



The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.

If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers

1. Minutes of the last Monthly Meeting are on file with the Town Clerk
2. Presentation of Monthly Invoices and Payments
3. Monthly Budget Review and NBT Account Balance Review
4. Misc. Information to the Town Clerk
5. Community Center / Alden Fields and Park
6. Misc. Information and Updates
7. Health Center
8. Town Facilities
9. Community Facilities Corp / Old School
10. Village
11. Town Planning
12. Highway Department
13. Federal / State / County

Public Questions, Comments, and Concerns….….2 minute limit per request

Adjourn

Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320
cvsupervisorgarretson@yahoo.com

Home Office and Evening Phone: 607-264-9045….. (7pm to 9pm is best)

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will produce all paid invoices with attached check stubs for monthly town board audit review and approval.

The Budget Officer will provide proof of any voided, damaged or destroyed check.

The adopted 2015 budget for the town $1,644,742
The adopted 2015 tax levy for the town $870,467

Included in the adopted 2015 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget $465,000
The Cherry Valley Fire Department Budget $91,290
The Cherry Valley Community Center Budget $36,210

The Town Clerk will stamp all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town of Cherry Valley Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320

The following positions have been appointed, reappointed and /or reemployed for 2015

Town Health Officer Maureen Kuhn
Registrar of Vital Statistics Mary Beth Flint
Deputy Town Clerk Kevin Flint
Deputy Supervisor Amy Garretson

Town Attorney Will Green $6,414
Town Assessor Kassandra Cade - Laymon $8,888
Dog Control Officer Jarid Johnson $3,384
Town Historian Susan Miller $354
Town Tax Collector Dorothy Johnson $2,475
Community Center Director Mary Beth Flint $3,900
Community Center Custodian Bob Loucks $4,090

Health Center Cleaner per hour $11.60
Health Center Office Manager per hour $15.75
Town Highway Employees per hour $16.40
Town Highway Overtime per hour $24.60
Court Clerks per hour $11.60
Part Time Employees per hour $11.60
Swim Instructors per day $20.00
The following are elected paid positions for 2015

Town Supervisor / Budget Officer Tom Garretson $12,019
Town Clerk Mary Beth Flint $10,252
Town Councilperson Jim Johnson $2,805
Town Councilperson Mark Cornwell $2,805
Town Councilperson Chris Barown $2,805
Town Councilperson Holly Waterfield $2,805
Town Superintendent of Highways Ed Vanderwerker $47,750
Town Justice Fredy Herr $10,302
Town Justice Michelle Wickwire $10,302


The following institutions and organizations will receive monetary contributions in 2015

Cherry Valley American Legion $500
Cherry Valley Library $10,000
Cherry Valley Museum $10,000
Cherry Valley Firemen’s Auxiliary $100
Cherry Valley Fish and Game Club $250
Cherry Valley Fire Department – Company No. 1 $250
Sharon Springs Silver and Gold Seniors $100
Roseboom Area Senior Citizens Club $100
Cherry Valley Facilities Corporation – Town Clerk Office Rent $2,700
Cherry Valley Massacre Reenactment Fund $2,000

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.50 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3,500

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.

The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.

The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year


Edward Harvey September - 2016 $250
Brian Haig September - 2017 $250
Louis Guido September - 2018 $250


The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year

Julie Barown September - 2016
Howard Young September - 2017
Marion Holmes September - 2018
Leonard Press September - 2019
Walter Buist September - 2020
Russell V. Flint September - 2021
Carolyn Minich September - 2022

Tavis Austin – Principal Planning Consulting Services will provide the Town Board and the Planning Board with services as needed.

The 2015 fringe benefit package for full time town employees is as follows

2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 10 to 20 years of service
4 weeks vacation for 20 or more years of service

12 holidays - can be used on a floating basis – no carry over
5 personal days - can be used as needed - no carry over
10 sick days - can be used for sickness only - maximum carry over of 180 days

Medical, dental and vision insurance coverage after 6 months of employment

Cintas work clothes provided daily to the highway department employees

Op-Out Health Insurance Program is available - proof of other health insurance coverage is required - op-out payment is based on the single package contract rate premium for the year.

NYS Retirement - 3% employee contribution of salary for 10 years is required

Disability payment to employee is $510 / wk

Death benefit - payable to the estate of the employee is $70,000

Motion to accept Resolution 2015-1 Organizational Meeting made by Councilperson Johnson and seconded by Councilperson Waterfield. Roll call vote is taken: Supervisor Garretson-yes Councilperson Johnson-yes Councilperson Brown-yes Councilperson Waterfield-yes 4-yes 0-no Resolution 2015-1 is duly carried.

Question and comments by the public present:
Aaron VanBuren, Captain of the Cherry Valley Emergency Squad, is here representing the Emergency squad as they are going to be hosting an open house in May for EMT week. They have many events planned that may require a road closed off and he is asking for the Town Board to sponsor the event so that the Squad is in compliance with any laws in terms of closing off a road and or hanging signage over Main Street advertising the event. The road in question is a Village road so this would have to go to the Village Board. Would the Town be interested in contributing to any signage to advertise the event?

Motion to adjourn-Supervisor Garretson Seconded by Councilperson Barown. There being no further business meeting adjourned at 7:55pm.

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.












DRAFT ONLY TB MEETING DECEMBER 11, 2014

DRAFT ONLY TB MEETING DECEMBER 11, 2014

The regular meeting of the Town Board of Cherry Valley was held on Thursday, December 11, 2014 with meeting called to order at 7:04PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Jim Johnson-Councilperson Excused
Chris Barown-Councilperson P
Mark Cornwell-Councilperson P
Ed VanDerwerker-P
Mary Beth Flint-Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided Check 10699
000 Voided Check 10700
319 Hummel’s Office Plus $563.31pd
320 Time Warner Cable Business $79.95pd
321 Ricoh USA Inc $87.00pd
322 Rory’s Food Store $179.69pd
323 United Healthcare $38.35pd
324 Verizon Wireless $152.30pd
325 Cherry Valley Hardware $18.18pd
326 RBS Inc. $250.00pd
327 The Daily Star $88.81pd
328 State Comptroller $1,7400pd
329 Cintas Corporation #121 $420.76pd
330 Cornerstone Telephone Co. $420.76pd
331 Hummel’s Office Plus $69.80pd
332 Gates Cole Associates $668.00pd
333 Casella Waste Services $45.95pd
334 Time Warner Cable Business $74.95pd
335 Medical Arts Press $272.97pd
336 Edward VanDerWerker $3.29pd
337 M and M Lawn mowing & Contracting $2,100.00pd
338 JB Supply $101.16pd
339 Otsego Electric Cooperative Inc $49.99pd
340 Excellus BC/BS $140.20pd
341 National Grid $947.00pd
342 William T Ryan Associates $382.32pd
343 Michelle Wickwire $87.28pd
344 Bassett Healthcare $33,518.13pd
345 CDPHP Universal Benefits $824.95pd

Highway Vouchers:
Item 3 (167-175)
Item 4 (21-24)

Councilperson Barown made a motion to accept the invoices and payments as read Councilperson Cornwell seconded the motion. The invoices and payments have been presented and accepted. All in favor 3 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Misc. information to the Town Clerk:
• Sales tax for the month of Oct $5,691.00
• Mortgage Tax for Apr, May, Jun, Jul, Aug and Sep $3,138.58
• Otsego County Treasurer of Otsego County Dog Money Distribution Surplus $19.13
• Supervisor Garretson received an e mail from Helene Russell regarding dog waste from Montgomery ST to Church ST

Community Center/Alden Fields and Park:
• Biddy Basketball has started
• Work detail done last Tuesday-carpet and walls cleaned in the conference room. Under the bleachers cleaned and new score board installed. Work performed by Community Center Board members; Helen Stiles, Don Brigham, Mary Beth Flint, Raymond Freer as well as volunteers from the biddy basketball program, BJ Whiteman, Emma Whiteman, Michael Freer, Matthew Freer, and our Building maintenance person-Jeff Stiles. Community volunteers, Scott Flint, Kevin Flint, Mayor and Janet Brigham.
• Councilperson has been in contact with Jeff Stiles regarding replacing the lights in the Gym with more energy efficient lights.

Misc. Updates:
• Councilperson Barown has been asked to sit on the Food Pantry Board to see this service continue for people in the surrounding area.
• Received the audit report from the State Comptroller. SCO recognized the Town is financially stressed. Suggested raising taxes. Supervisor Garretson as well as Councilperson Barown spoke with Dan Crowell regarding the audit and he to suggested raising taxes. Supervisor Garretson duly noted the suggestion. Councilperson Cornwell pointed out the same State government is asking us to stay under the 2% tax cap and then they give us unfunded mandates such as raising the contribution to the NYS retirement and then audit us and tell us we are fiscally stressed.
• Dorothy Johnson the Town Tax Collector states she needs an updated computer to do the Town Taxes.

Health Center:
• Supervisor Garretson met with the new part time employee hired, Danielle Easton. She likes her new position.
• Health Center end of the year report is on file in the Town Clerk’s office.

Village:
• Town and Village board minutes online @ cherryvalleyny.us

Highway:
• Ed VanDerWerker isn’t sure he is part of the Association of Towns. Supervisor Garretson states he is. The Town pays the dues yearly.

Question and comments by the public present:
None

Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell. There being no further business meeting adjourned at 7:25pm.

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.