DRAFT ONLY TB MEETING February 9, 2017

DRAFT ONLY TB MEETING February 9, 2017

The regular meeting of the Town Board of Cherry Valley was held on Thursday, February 9, 2017 with meeting called to order at 7:00PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Jim Johnson-Councilperson Excused
Mark Cornwell-Councilperson P
Holly Waterfield-Councilperson P
Ed VanDerWerker-Highway Superintendent Excused
Mary Beth Flint-Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented.

Presentation of invoices and payments:
HEALTH CENTER FUND
1 Otsego Telephone Systems Inc $615.00pd
2 Ricoh USA Inc $87.00pd
3 RBS Inc $250.00pd
4 Quill Corporation $45.99pd
5 Public Good Pool $354.00pd
6 Quill Corporation $86.98pd
7 Rury’s Food Store $212.98pd
8 Quill Corporation $379.94pd
9 Ricoh USA Inc $37.50pd
10 Bassett Healthcare $50,187.35pd

GENERAL FUND
33 Town Tax Collector $52.50pd
34 RL Parsons $2,375.21pd
35 Cintas Corporations #121 $214.22pd
36 US Postal Service $110.00pd
37 Us Postal Service $48.00pd
38 Constellation Newenergy Inc $347.09pd
39 National Grid $607.34pd
40 Cornerstone Telephone Co $508.54pd
41 Spectrum Enterprise $74.95pd
42 Casella Waste Services $52.02pd
43 State Comptroller $3,797.00pd
44 Fredy Herr $154.86pd
45 Edward VanDerWerker $30.00pd
46 Amber Emerson Testing $55.00pd
47 Otsego Electric Cooperative $49.99pd
48 William T Ryan Associates $3,087.69pd
49 County of Otsego $350.38pd
50 Gates Cole Associates $26,651.00pd
51 Bonnie Hohler $287.16pd
52 Excellus BCBS $140.20pd
53 Williamson Law Book Company $673.00pd
54 CDPHP Universal Benefits $1,255.27pd
55 NYS Retirement System $48,175.00pd
56 Bonnie Hohler $54.79pd
57 Village Photography $421.99pd
58 Susquehanna SPCA $150.00pd

Highway Vouchers:
Item 3 (12-28)
Item 4 (4-7)

Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Waterfield seconded the motion. The invoices and payments have been presented and accepted. All in favor 3 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Misc. information to the Town Clerk:
• Sales tax for the month of DEC $7,318.32
• Email from Dave Bliss, County Rep, apologizing for not being able to attend tonight’s meeting due to a conflict

Community Center/Alden Fields and Park:
• Biddy Basketball continues March 4 Biddy Basketball Tournament to wrap up the season.
• Stihl demonstration happening on Feb 11 Also Stihl will be sponsoring Woodsman Days and outdoor games the weekend of June 17 *Father’s Day weekend

Village:
• Town and Village board minutes online @ cherryvalleyny.us

Question and comments by the public present:
Mr. Minnig inquired about previous attendance by Mr. Bliss

Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Waterfield

There being no further business meeting adjourned at 7:19PM.

Respectfully submitted,
Mary Beth Flint-Town Clerk-Town Board minutes were recorded.












DRAFT ONLY TB MEETING January 12, 2017

Public Hearing for Local Law 2017-1 REMA Flood Damage Prevention Law is opened at 6:54PM with a motion form Councilperson Cornwell and 2nd by Councilperson Johnson.

No public present

Public Hearing is closed at 7:02PM with a motion from Councilperson Johnson and 2nd by Councilperson Waterfield

DRAFT ONLY TB MEETING January 12, 2017

The regular meeting of the Town Board of Cherry Valley was held on Thursday, January 12, 2017 with meeting called to order at 7:03PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Jim Johnson-Councilperson P
Mark Cornwell-Councilperson P
Holly Waterfield-Councilperson P
Ed VanDerWerker-Highway Superintendent P
Mary Beth Flint-Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented.

Presentation of invoices and payments:
1 Time Warner Cable Business $79.95pd
2 Department of the Treasury $1,068.37pd
3 Cherry Valley Hardware LLC $93.78pd
4 Thomas Garretson $285.50pd
5 Cintas Corporation #121 $269.25pd
6 RL Parsons Inc $1,318.03pd
7 Tri-County Communications Inc $179.10pd
8 Dorothy Johnson $51.94pd
9 RBS Inc $250.00pd
10 JB Supply $223.31pd
11 Gates Cole Associates $615.00pd
12 Excellus BC/BS $140.20pd
13 Time Warner Cable Business $74.95pd
14 Cornerstone Telephone Company $714.21pd
15 National Grid $570.85pd
16 Constellation Newenergy Inc $328.75pd
17 William T Ryan Associates $2,251.10pd
18 Casella Waste Services $51.00pd
19 State Comptroller $2,829.00pd
20 RICOH USA Inc $87.00pd
21 Quill Corporation $204.00pd
22 Otsego Electric Cooperative Inc $49.99pd
23 CDPHP Universal Benefits $1,255.27pd
24 Tri-County Communications Inc $85.35pd
25 RICOH USA Inc $37.50pd
26 Public Goods Pool $264.00pd
27 Bassett Healthcare $38,676.91pd
28 Time Warner Cable Business $79.95pd
29 United Healthcare $24.33pd
30 Cherry Valley Hardware LLC $93.44pd
31 Lifetime Benefits Solutions $1,286.88pd
32 Southern Tier Credit Center $45.00pd

Highway Vouchers:
Item 3 (1-11)
Item 4 (1-3)

Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Waterfield seconded the motion. The invoices and payments have been presented and accepted. All in favor 4 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Misc. information to the Town Clerk:
• Sales tax for the month of NOV $5,791.20
• Mortgage Tax APR-SEP $7,036.05

Community Center/Alden Fields and Park:
• Board of Directors met and decision was made to post the Custodian job in the paper. Letters of interest will go to the Supervisor. Supervisor Garretson asked to include the vacancy on the Town Board as well.
• Bathroom is completed.
• Biddy Basketball is currently happening.

Health Center:
• Health center will start presenting fund account at the next Town Board meeting.

Village:
• Town and Village board minutes online @ cherryvalleyny.us

Community Facilities Corp/Old School
• Supervisor Garretson asked Councilperson Johnson if the FC would be ok with the Town putting a 3 way hip roof over the stage area to fix current leaks that have occurred.


Highway:
• Otsego Highway shared services agreement is presented to Highway Superintendent Ed VanDerWerker for his review.

Motion to enact Local Law 2017-1 FEMA Flood Damage Prevention Law is made by Councilperson Cornwell and 2nd by Councilperson Johnson. Roll call vote is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes and Councilperson Waterfield-yes 4 yes 0 no Local Law 2017-1 is enacted.

Resolution 2017-1 Annual Organizational Meeting is presented:
Annual Organizational Meeting of the Cherry Valley Town Board

January 2017



The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.

If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers

1. Minutes of the last Monthly Meeting are on file with the Town Clerk
2. Presentation of Monthly Invoices and Payments
3. Monthly Budget Review and NBT Account Balance Review
4. Misc. Information to the Town Clerk
5. Community Center / Alden Fields and Park
6. Misc. Information and Updates
7. Health Center
8. Town Facilities
9. Community Facilities Corp / Old School
10. Village
11. Town Planning
12. Highway Department
13. Federal / State / County

Public Questions, Comments, and Concerns….….2 minute limit per request

Adjourn

Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320
cvsupervisorgarretson@yahoo.com

Home Office and Evening Phone: 607-264-9045….. (7pm to 9pm is best)

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will provide all paid invoices with attached check stubs for monthly town board audit review and approval.

The Budget Officer will provide proof of any voided, damaged or destroyed check.

The adopted 2017 budget for the town $1,837,619
The adopted 2017 tax levy for the town $940,324

Included in the adopted 2017 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget $525,000
The Cherry Valley Fire Department Budget $92,565
The Cherry Valley Community Center Budget $35,000

The Town Clerk will stamp all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town of Cherry Valley Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320

The following positions have been appointed, reappointed and /or reemployed for 2017

Town Health Officer Maureen Kuhn
Registrar of Vital Statistics Mary Beth Flint
Deputy Town Clerk Kevin Flint
Deputy Supervisor Amy Garretson

Town Attorney Will Green $6,450
Town Assessor Kassandra Cade - Laymon $9,000
Dog Control Officer Jarid Johnson $3,400
Town Historian Susan Miller $360
Town Tax Collector Dorothy Johnson $2,500
Community Center Director Mary Beth Flint $4,000
Community Center Custodian Kevin Flint $4,000

Health Center Cleaner per hour $12.00
Health Center Office Manager per hour $16.30
Town Highway Employees per hour $17.00
Town Highway Overtime per hour $25.50
Court Clerks per hour $12.00
Part Time Employees per hour $12.00
Swim Instructors per day $30.00
The following are elected paid positions for 2017

Town Supervisor / Budget Officer Tom Garretson $12,150
Town Clerk Mary Beth Flint $10,350
Town Councilperson Jim Johnson $2,850
Town Councilperson Mark Cornwell $2,850
Town Councilperson $2,850
Town Councilperson Holly Waterfield $2,850
Town Superintendent of Highway Ed Vanderwerker $49,050
Town Justice Fredy Herr $10,400
Town Justice Chris Barown $10,400


The following institutions and organizations will receive monetary contributions in 2017

Cherry Valley Emergency Squad $250
Cherry Valley American Legion $500
Cherry Valley Library $10,000
Cherry Valley Museum $10,000
Cherry Valley Firemen’s Auxiliary $100
Cherry Valley Fish and Game Club $250
Cherry Valley Fire Department – Company No. 1 $250
Sharon Springs Silver and Gold Seniors $100
Roseboom Area Senior Citizens Club $100
Cherry Valley Facilities Corporation – Town Clerk Office Rent $2,700
Artworks $2,000

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.60 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3,500

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.


The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.

The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year

Brian Haig September - 2017 $250
Louis Guido September - 2018 $250
Edward Harvey September - 2019 $250

The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year

Howard Young September - 2017
Marion Holmes September - 2018
Tracy Donovan-Laughlin September - 2019
Lorraine Bosma September - 2020
Russell V. Flint September - 2021
Carolyn Minich September - 2022
Julie Barown September - 2023



The 2017 fringe benefit package for full time town employees is as follows

2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 10 to 20 years of service
4 weeks vacation for 20 or more years of service

12 holidays - can be used on a floating basis – no carry over
5 personal days - can be used as needed - no carry over
10 sick days - can be used for sickness only - maximum carry over of 180 days

Medical, dental and vision insurance coverage after 6 months of employment

Cintas work clothes provided daily to the highway department employees

Op-Out Health Insurance Program is available - proof of other health insurance coverage is required - op-out payment is based on the single package contract rate premium for the year.

Disability payment to employee is $510 / wk

Death benefit - payable to the estate of the employee is $100,000

Motion to accept Resolution 2017-1 Annual organization meeting is made by Councilperson Waterfield and 2nd by Councilperson Johnson Roll Call vote is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes and Councilperson Waterfield-yes 4 yes 0 no Resolution 2017-1 is duly carried

Resolution 2017-2 Otsego County Snow and Ice Contract is presented. Motion made by Councilperson Cornwell to accept Resolution 2017-2 and 2nd by Councilperson Waterfield. Roll call vote is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes and Councilperson Waterfield-yes 4 yes 0 no Resolution 2017-2 is duly carried.

Question and comments by the public present:
None present

Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Waterfield

There being no further business meeting adjourned at 7:39PM.

Respectfully submitted,
Mary Beth Flint-Town Clerk
Town Board minutes were recorded.