DRAFT ONLY TB MEETING JANUARY 09, 2020

DRAFT ONLY TB MEETING JANUARY 09, 2020

The regular meeting of the Town Board of Cherry Valley was held on Thursday January 09, 2020 with meeting called to order at 7:00PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Jim Johnson-Councilperson P
Ed VanDerWerker-Councilperson P
Mark Cornwell-Councilperson P
Holly Waterfield-P
Tony Miles-Highway Superintendent P
Mary Beth Flint-Town Clerk-P

Reading of last month’s minutes will be dispensed of and minutes accepted as presented and or corrected.

Presentation of invoices and payments:
HEALTH CENTER FUND
131 Ricoh USA Inc $17.80pd
132 US Postal Service $1,248.20pd
133 Public Goods Pool $435.00pd
134 American Wholesalers $52.35pd
135 Quill Corporation $289.94pd
136 Public Goods Pool $431.00pd
137 RL Parsons Inc $229.21pd
138 Ricoh USA Inc $72.87pd
139 Quill Corporation $194.43pd
140 National Grid $137.29pd
141 Spectrotel $259.79pd
142 Constellation Newenergy Inc $76.47pd
143 William T Ryan Associates $1,376.99pd
144 Public Goods Pool $247.00pd
145 Bassett Healthcare $57,479.45pd
146 RBS Inc $300.00pd
147 Ricoh USA Inc $17.80pd
148 Ricoh USA Inc $72.87pd
149 Quill Corporation $430.98pd
150 American Wholesalers $176.33pd
151 Smile Makers $208.93pd
152 RBS Inc $50.00pd
153 RL Parsons Inc $786.33pd
Voided check 1461

GENERAL FUND
273 State Comptroller $9,056.00pd
274 RL Parsons Inc $1,994.25pd
275 Voided check 13506 Cherry Valley Hardware
276 The Daily Star $60.75pd
277 Spectrum Enterprise $79.95pd
278 Tri-County Communications Inc $179.10pd
279 National Grid $475.61pd
280 Spectrotel $355.47pd
281 Constellation Newenergy Inc $162.19pd
282 Tri-County Communications Inc $1,909.40pd
283 Spectrum Enterprise $74.95pd
284 The Center $30.00pd
285 Cintas Corporation #121 $291.86pd
286 Hummel’s Office Plus $28.33pd
287 Tony Miles $63.34pd
288 Fargo Overland Protective Services $120.00pd
289 Verizon $105.78pd
290 Excellus BC/BS $628.15pd
291 JB Supply $99.86pd
292 Gates Cole Associates $599.00pd
293 Jon Ackerman $179.46pd
294 National Grid $20.62pd
295 William T Ryan Associates $885.41pd
296 Emerson Testing LLC $210.00pd
297 United Healthcare $25.76pd
Voided check 13536

Highway Vouchers:
Item 3 (390-400)
Item 4 (89-93)

Councilperson VanDerwerker made a motion to accept the invoices and payments as presented, Councilperson Waterfield seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Misc. information to the Town Clerk:
• Sales tax for the month of NOV $6,107.66
• Mortgage Tax APR-SEPT $3,977.08
• County Treasurer Stumpage Tax $3,125.96



Community Center Alden Field and Park:
• Biddy Basketball season underway
• Corn Hole League Tuesday nights
• Soccer League Friday nights

Village:
• Town and Village Board Minutes and info- www.cherryvalleyny.us

Highway Department:
• Highway Superintendent contacting different vendors regarding a new chassis


Town Board audited Town Clerk’s checking account statements and checkbook for the year 2019. Motion to accept Town Clerk’s books as reviewed made by Councilperson VanDerwerker and 2nd by Councilperson Cornwell. All in favor 5-yes 0-no. Motion carried.

Resolution 2020-1 Annual Organizational Meeting

Annual Organizational Meeting of the Cherry Valley Town Board

January 2020

The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.

If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers

1. Minutes of the last Monthly Meeting - on file with the Town Clerk
2. Presentation of Monthly Invoices and Payments
3. Monthly Budget Review and NBT Account Balance Review
4. Misc. Information to the Town Clerk
5. Community Center / Alden Fields and Park
6. Misc. Information and Updates
7. Health Center
8. Town Facilities
9. Community Facilities Corp / Old School
10. Village
11. Town Planning
12. Highway Department
13. Federal / State / County

Public Questions, Comments, and Concerns….….2 minute limit per request

Adjourn

Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320
cvsupervisorgarretson@yahoo.com

Home Office and Evening Phone: 607-264-9045….. (7pm to 10pm is best)

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will provide all paid invoices with attached check stubs for monthly town board audit review and approval.

The Budget Officer will provide proof of any voided, damaged or destroyed check.

The adopted 2020 budget for the town $1,900,746
The adopted 2020 tax levy for the town $1,073,346

Included in the adopted 2020 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget $560,000
The Cherry Valley Fire Department Budget $98,800
The Cherry Valley Community Center Budget $33,700

The Town Clerk will stamp all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town of Cherry Valley Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320

The following positions have been appointed, reappointed and /or reemployed for 2020

Town Health Officer Maureen Kuhn $200
Registrar of Vital Statistics Mary Beth Flint
Deputy Town Clerk Kevin Flint
Deputy Supervisor Amy Garretson
Swim Program Director Deb Whiteman $600
Town Attorney Will Green $6,500
Town Assessor Kassandra Cade - Laymon $9,100
Dog Control Officer Jarid Johnson $3,500
Town Historian Susan Miller $370
Town Tax Collector Dorothy Johnson $2,600
Community Center Director Mary Beth Flint $4,100
Community Center Custodian Kevin Flint $4,100
Health Center Cleaner Gary Schaffer $3,600
Health Center Office Manager Susan Schaffer $35,152
Court Clerk Nicole Vanderwerker $3,100
Town Highway Employees per hour $17.90
Town Highway Overtime per hour $26.85
Part Time Employees per hour $15.00
Swim Instructors per day $35.00

The following are elected paid positions for 2020

Town Supervisor / Budget Officer Tom Garretson $12,400
Town Clerk Mary Beth Flint $10,500
Town Councilperson Jim Johnson $2,875
Town Councilperson Mark Cornwell $2,875
Town Councilperson Ed Vanderwerker $2,875
Town Councilperson Holly Waterfield $2,875
Town Superintendent of Highway Tony Miles $46,000
Town Justice Fredy Herr $10,500
Town Justice Chris Barown $10,500


The following institutions and organizations will receive monetary contributions in 2020

Cherry Valley Emergency Squad $300
Cherry Valley American Legion $560
Cherry Valley Library $10,200
Cherry Valley Museum $10,200
Cherry Valley Firemen’s Auxiliary $150
Cherry Valley Fish and Game Club $300
Cherry Valley Fire Department – Company No. 1 $300
Sharon Springs Silver and Gold Seniors $100
Roseboom Area Senior Citizens Club $100
Cherry Valley Facilities Corporation – Town Clerk Office Rent $3,600
Artworks $2,050

Salt and Sand Shed / Recyclables Transfer Station land lease $2,400

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.60 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3,500

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.
The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.

The Board of Assessment Review will consist of the following paid individuals

Brian Haig $250
Louis Guido $250
Edward Harvey $250

The Town Planning Board will consist of the following non paid individuals

Julie Barown - Chair
Lorraine Bosma - Secretary
Tracy Donovan
Lisa Hershey
Karen Walker
Ellen LaSalle
Marion Holmes

The 2020 fringe benefit package for full time town employees is as follows

2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 10 to 20 years of service
4 weeks vacation for 20 or more years of service

12 holidays - can be used on a floating basis – no carry over
5 personal days - can be used as needed - no carry over
10 sick days - can be used for sickness only - maximum carry over of 180 days

Town paid medical, dental and vision insurance coverage is available to full time employees – town paid medical, dental and vision insurance is not available to employees that chose the op-out program. (details below)

An op-out insurance program is available to full time employees - proof of other health insurance coverage is required – the annual op-out payment is based on the single package contract rate premium for the year. The op-out payment for 2020 is $17,808

Cintas work clothes provided daily to the highway department employees

Disability payment to full time employees is $510 / wk

Death benefit - payable to the estate of the full time employee is $100,000

Motion to accept Resolution 2020-1 as presented made by Councilperson Cornwell and 2nd by Councilperson Johnson. Roll call vote is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson VanDerwerker-yes Councilperson Cornwell-yes and Councilperson Waterfield-yes. 5-yes 0-no.
Resolution 2020-1 is duly carried.

Councilperson Waterfield would like to address the current Town/Village Website. It is difficult to find Town documents on the Web Site. It is difficult to find any Town documents on the Web Site. CP Waterfield is looking into the County’s webite’s shared service to put the Town documents on their Web Site.

Public Questions, Comments and concerns…………..2 minute limit per request
Scott Moxham from On Time Waste respectfully commented on the County recyclable bins overflowing while he is in attendance for garbage pick up. People are very upset and frustrated and he is taking a lot of heat for this problem that does not belong to On Time Waste. Hoping there is resolution to this issue with the County Recyclable bins in the near future.

Motion to adjourn- Councilperson Cornwell Seconded-Councilperson Waterfield

There being no further business meeting adjourned at 7:49PM.

Next Town Board meeting is Thursday February 06, 2020. THIS MEETING HAS BEEN MOVED FROM FEB 13 TO FEB 06.

Respectfully submitted,
Mary Beth Flint-Town Clerk-Town Board minutes were recorded.