TB meeting June 14, 2012

TB meeting June 14, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, June 14, 2012 with meeting called to order at 7:05PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson Excused
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
189 DCH Enterprises $828.45pd
190 Paraco Gas $75.15pd
191 Cherry Valley Hardware $85.67pd
192 RL Parsons Inc $1,701.35pd
193 Verizon Wireless $102.46pd
194 Medical Arts Press $31.98pd
195 Rury’s Food Store $187.95pd
196 Russell Johnson $385.95pd
197 Cinta’s Corporation #121 $249.21
198 Cornerstone Telephone Company $381.14pd
199 State Comptroller $3,765.00pd
200 Foit-Albert Associates P.C. $2,146.00pd
201 Bassett Healthcare $26,488.55pd
202 RBS Inc. $40.00pd
203 Otsego Town Clerk’s Association $50.00pd
204 Edward VanDerWerker $13.24pd
205 Time Warner Cable Business $74.95pd
206 National Grid $831.93pd
207 Richoh USA Inc $69.00pd
208 Excellus BC/BS $140.20pd
209 Medical Arts Press $170.37pd
210 Public Good Pool $423.00pd
211 MVP HealthCare Inc $821.98pd
212 William T. Ryan Associates $10,000pd
213 Novitas Solutions Inc $24,817.06pd
214 Hughesnet $64.99pd
215 Swish Kenco Ltd $45.60pd
216 CDPHP Universal Benefits $600.00pd

Highway Vouchers:
Item 1 (14-21)
Item 3 (73-91)
Item 4 (13-14)

Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 4 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of MAR 2012 is $5,399.01
• NYSDOT Snow & Ice Final payment $3,251.32

Community Center/Alden Fields and Park:
• Reservations keep coming in for the summer weekends
• Supervisor Garretson stated the revenue is up for the Community Center this month and expenses are down this month.
• Opera is not utilizing the Community Center this season.

Health Center:
• Supervisor Garretson stated the HC is doing well. HC is up $50,000 in revenue from last year at this time. Audit completed with out incident.

Town Facilities:
• William T. Ryan Associates has completed the Court Room. The Court Room came out really nice.

Village:
• Town and Village board minutes online @ cherryvalleyny.us
• Supervisor Garretson extended the Town Boards thanks to Village Trustee Flint for the great job done on the Bicentennial parade last weekend. Dennis Laughlin has posted pictures of the event on the website; cherryvalleyny.com/200 if anyone is interested in viewing the 3,000 + photos.

Community Facilities Corp:
• Jim Johnson was not able to attend the meeting

Town Planning:
• Tavis emailed Tom and there are no updates at this time. Delta gave us the approval to use The Town’s name on top of their forms.

Highway Department:
• FEMA paperwork has been passed along.
• SPECS for the new truck were given to the Board for review.

Federal/State/County:
• Representative Rosenthal gave an update of County Business. Negotiations underway for Corrections Officers and Road Patrol. Evaluations of Managerial Departments. MOSA continues to be an issue. The Manor is also been a topic of late for the County Board of Reps. ESTS project is slowly going along. County 31 is open now.

Resolution 2012-3-NYSDOT Snow and Ice Contract Extension
Resolution of the Cherry Valley Town Board

Proposed Action: Snow and Ice Contract Extension 2012/2013 - between NYSDOT and the Town of Cherry Valley

Whereas, the NYSDOT and the Town of Cherry Valley have entered into agreement # D010680 entitled “ Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Town of Cherry Valley dated January 14th 1997, and

Whereas, the present term of the agreement as previously extended, expires June 30th 2012, and

Whereas, the said agreement provides for an annual update of the estimated expenditure to be determined by NYSDOT, and

Now, therefore be it resolved: The aforementioned agreement between the NYSDOT and the Town of Cherry Valley is hereby extended for a period of one year; now to expire on June 30th 2013, and

Further be it resolved: The estimated expenditure of the agreement shall be $4,669.40 per lane mile for 12.6 lane miles for a total of $58,834.47 for the 2010/2011 season and for the reminder of the term of the agreement, unless changed by a future update.

Resolution # 2012-3 June 14th 2012

Motion to accept Resolution 2012-3 made by Councilperson Cornwell seconded by Councilperson Johnson. Roll Call vote: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, Councilperson Laughlin-yes, Councilperson Barown-Excused. 4-yes, 0-no, 1-excused. Resolution 2012-3 is duly carried. Councilperson Laughlin asked if this is meant to go forward because the resolution states this is for the 2010-2011 season. Supervisor Garretson will revisit the contract and check the dates and change them if necessary. Supervisor Garretson will change the date before he sends the contract back.

Question and comments from the public present:
None

Motion to adjourn-Councilperson Johnson Seconded by Councilperson Laughlin.

There being no further business meeting adjourned at 7:40PM

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.

























TB meeting November 8, 2012

November 8, 2012

PUBLIC HEARING FOR THE PRELIMINARY BUDGET FOR 2013 is opened at 7:00PM by Supervisor Garretson.

Public Comment:
Dennis Laughlin questioned why is the Health Center expense not equal to the revenue? Supervisor Garretson’s reply is in a perfect world this would happen, however, the budget is set up this way because there are years were expense and revenue are very close, however, the budget is set up this way because some years the two line items are not close and Supervisor Garretson would rather err on the side of caution.

Mr. Laughlin’s other question is why is the Community Center Custodian paid more than the Community Center Director? Supervisor Garretson stated that is an interesting point. He will take a look at it and perhaps this should be readjusted in the future.

Andy Minnig asked if the budget year is a fiscal year or a calendar year. Year to date how are we doing in terms of the expenses and revenue at the Health Center? Supervisor Garretson stated it was budged  $27,000 expense over revenue. Mr. Minnig is asking how any significant loss is recovered? As the Health Center is supported by Cherry Valley Town taxpayers, yet the Health Center is used by many individuals who do not live in the Town? Supervisor Garretson stated if the fees are kept where they should be those line items, revenue and expense, should balance out. Councilperson Barown states that the Health Center is complicated because it is not it’s own entity, and he refers to the Town Attorney present, Lynn Green, to explain how the State regulations play a role in the Health Center financial budget in terms of reimbursements from insurance such as Medicare. Reimbursements can roll over from quarter tot quarter. For example if the Health Center actually made money the Medicare reimbursements would be less.

There is a motion made by Councilperson Barown to close the Public Hearing and seconded by Councilperson Laughlin, all in favor the Public Hearing is closed at 7:20PM

TB meeting November 8, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, November 8, 2012 with meeting called to order at 7:20PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P

Town Attorney Lynn Green is in attendance.

Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided Check #9348
000 Voided Check #9344
000 Voided Check #9349
381 Cherry Valley Hardware $26.14pd
382 DCH Enterprises $799.35pd
383 Verizon Wireless $102.59pd
384 RL Parsons $1,163.77pd
385 Cintas Corporation #121 $244.08pd
386 Ferrell Gas $125.15pd
387 Postmaster-13450 $44.00pd
388 Richoh USA Inc. $87.00pd
389 Cornerstone Telephone Company $404.54pd
390 Bassett Healthcare $27,412.64pd
391 National Grid $822.51pd
392 Medical Arts Press $200.00pd
393 Gifford Paving Company $13,360.00pd
394 Hummel’s Office Plus $162.74pd
395 State Comptroller $2,410.00pd
396 Excellus BC/BS $140.20pd
397 Time Warner Cable Business $74.95pd
398 US Postal Service $272.00pd
399 Ferrell Gas $117.75pd
400 Rury’s Food Store $194.15pd
401 Public Goods Pool $766.00pd
402 Richoh USA Inc. $37.50pd
403 William T. Ryan Associates $821.90pd
404 Postmaster $164.00pd
405 Richoh USA Inc. $37.50pd
406 Hughesnet $64.99pd
407 CDPHP Universal Benefits $658.74pd
408 Otsego County Assessors Association $45.00pd
409 RBS Inc. $250.00pd

Highway Vouchers:
Item 1 (39-48)
Item 3 (143-157)

Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
• Building maintenance is up due to the parking lot pavement at the Community Center and the Court Room renovations. Councilperson Barown asked about the Storm windows for the gym? Supervisor
• Garretson will contact Jeff and ask what the plan is for the Storm windows.
• Supervisor Garretson pointed out the NYS Snow and Ice is very low for this time of year. Supervisor Garretson will check on this to see if we have not received a check yet from the State.
• Councilperson asked what franchises are? Supervisor Garretson stated this Time Warner Cable.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of August 2012 is $8,963.18
• Dog Control Officer’s report for the months of April-October, 2012
• Received a Thank you letter from the Cherry Valley Firemen’s Auxiliary
• Voided checks. There seems to be issues with both the Supervisor and Town Clerks printers not feeding properly
• Delta Road Protection Program Update flier

Community Center/Alden Fields and Park:
• Estimate for the pitched roof project is still pending
• Men’s “co-ed” basketball as well as biddy basketball will be starting
• Many compliments on having the Community Center available for events. People very thankful the Community Center exists and appreciates all everyone does for the Center.

Miscellaneous Information:
• Seasonal to Limited Use Roads Procedure update. Supervisor Garretson asked Attorney Green to get him a copy of the Local Laws used in other Townships.
• Supervisor Garretson talked with Ray Parsons regarding propane and the comparison price for Parson’s and Paraco, Paraco was cheaper so we will be staying with Paraco
• Councilperson Barown asked about Ferrell’s propane price since we are using them for the Health Center, Supervisor Garretson is waiting for the first bill from Ferrell since the first fill up is usually free or included in the hook up.
• Recyclable update flier.

Health Center:
• Councilperson gave an update on the EPIC update at the Community Center. Waiting for an estimate from Jeff for the electrical work.

Village:
• Town and Village board minutes online @ cherryvalleyny.us
• The condemned building on Main Street is finally down.
• The bridge is completed on Route 166.

Town Planning:
• There was a question how much the Town paid the County for the Delta Road Use Law and the amount was $8,500. Attorney Green stated that was for the Local Law.
• Tavis e mailed Supervisor Garretson regarding a meeting on November 15; Supervisor Garretson does not recall what the meeting was for.
• Councilperson Barown started writing a report on the Comp Plan; however, it is not complete at this time.

Highway:
• Highway Superintendent sent in $62,000 for CHIPS from the State and this check should be coming in next month.
• Truck is in the works.

Federal/State/County:
• Beth Rosenthal could not attend tonight’s meeting.

Resolution 2012-5 Otsego County Snow and Ice Contract for 2013 is presented by Supervisor Garretson.

PROPOSED ACTION: Agreement for the Control of Snow and Ice on Otsego County Roads in the Town of Cherry Valley commencing Jan1st 2013 and ending December 31st 2013.

Motion made by Councilperson Barown to accept Resolution 2012-5 as presented, seconded by Councilperson Laughlin. Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Barown-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 5 yes 0 no. Resolution 2012-5 County Snow and Ice Contract for 2013 is duly carried.

Supervisor Garretson presented the Preliminary Budget for 2013 for adoption.

Motion to adopt the Preliminary Budget for 2013 as presented is made by Councilperson Barown and seconded by Councilperson Johnson.

There are no questions or comments from the public present:

Mr. Minnig wanted to go on record with his complaint about his neighbors Dog Rescue Operations and the noise from dogs barking can be intrusive sometimes. Mr. Minnig has tried working with the owner and this problem has been going on for several months.

Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell

There being no further business meeting adjourned at 8:07pm.

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.

























TB meeting October 11, 2012

TB meeting October 11, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, October 11, 2012 with meeting called to order at 7:00PM by Supervisor Garretson. 

Pledge to the Flag was said

Roll call of Officers was taken:   
Tom Garretson                                              Supervisor     P
Mark Cornwell                                        Councilperson     P
Jim Johnson                                             Councilperson     P
Chris Barown                                           Councilperson     P         
Ed VanDerwerker                   Highway Superintendent      P
Tracy Laughlin                                       Councilperson       P
Mary Beth Flint                                          Town Clerk       P

 Reading of last months minutes will be dispensed of and minutes accepted as presented.  Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided Check #9319
000 Voided Check #9333
345 Department of the Treasury $833.75pd
346 M Wheelock Disposal $44.40pd
347 RBS Inc. $250.00pd
348 Time Warner Cable Business $69.95pd
349 Verizon Wireless $102.52pd
350 Cornerstone Telephone Co. $404.86pd
351 Cherry Valley Hardware $87.29pd
352 Richoh USA Inc. $87.00pd
353 The Daily Star $53.10pd
354 Tri-County Communications Inc. $179.10pd
355 Tavis Austin $240.00pd
356 Cintas Corporation #121 $305.10pd
357 State Comptroller $1,695.00pd
358 Bassett Healthcare $26,920.85pd
359 National Grid $1,099.35pd
360 Excellus BC/BS $140.20pd
361 Time Warner Cable Business $74.95pd
362 NBT Bank $1,500.00pd
363 Gates Cole Associates $500.00pd
364 Cherry Valley Historical Associates $250.00pd
365 Cherry Valley Chamber of Commerce $840.00pd
366 Swish Kenco LTD $38.98pd
367 Public Goods Pool $439.00pd
368 Medical Arts Press $312.00pd
369 Richoh USA Inc. $37.50pd
370 DCH Enterprises $965.70pd
371 Hummel’s Office Plus $151.35pd
372 Hughesnet $64.99pd
373 Thompson Electric and Plumbing $3,500.00pd
374 NYS Unemployment $280.13pd
375 CDPHP Universal Benefits $658.74pd
376 Medical Arts Press $69.00pd
377 Paraco Gas $69.00pd
378 M Wheelock Disposal $4.50pd
379 Time Warner Cable Business $69.95pd
380 RBS Inc. $250.00pd

Highway Vouchers:
Item 1 (35-38)
Item 3 (134-142)

Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 5 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:

  • Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:

  • Town share of monthly County sales tax collected for the month of July 2012 is $6,598.29
  • NYS Dept. of Taxation and Finance, Division of Homeland Security $28,629.38
  • Copy of letter sent by Supervisor Garretson for check reimbursement to all the monetary contributors to the Visitor Center.
  • Letter received from Lynn Marsh and Doug Delong addressing Town Rule with regards to land use
Community Center/Alden Fields and Park: 

  • Dinner and Dance coming up in November.  Supervisor Garretson stated revenue is up from last year at this time and expenses were down.  Expenses were down as a result of the mild winter we had.
  • There is a new stove in the kitchen.
  • In regards to the construction of the pitched roof over the boardroom area, construction projects need to be bid if they will exceed $35,000 limit. 
Miscellaneous Information:

  • Seasonal to Limited Use Roads Procedure update.  Lynn Green, Town Attorney, will address this at a future meeting.
Health Center:

  • Bassett Healthcare Medical Record upgrade is happening at the Health Center.  Chris Barown from RBS is involved with the EPIC medical record networking process and Jeff Stiles will be involved with the electrical part of it.  Bassett has grant money for this transition and RBS will bill Bassett directly for the work.
  • Councilperson Cornwell asks who owns the system once it is installed?  Chris stated that Bassett would be taking care of the EPIC system in terms of software updates, etc.  Chris stated technically the Health Center will be getting higher reimbursements from insurance due to electronic filing.
Village:

  • Town and Village board minutes online @ cherryvalleyny.us
Town Planning:

  • Councilperson Barown gave an update to the Comprehensive Plan and he does not see any major changes that need to be made.  He does have some questions regarding the last 2000 Census in terms of numbers and should these numbers be changed to reference the 2010 Census?  Things like unemployment rates and average incomes etc.  The other recommendation Chris is going to make to the Town Board is there are sections in the Comprehensive Plan like forestry and water quality to name a couple, each one of these sections has recommendations to move the Town in the direction that the Comprehensive Plan is suggesting.  Councilperson Barown’s suggestion is to form a committee to go through these recommendations and to see which ones we are doing, which ones we aren’t doing and which ones we should be doing.  Councilperson Barown will have a written report for next meeting with his suggestions.
Highway:

  • New truck has been ordered through Beam Mack & Henderson.  The truck should arrive roughly around March 2013.
Federal/State/County:

  • Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
  • The last FEMA check has been received.
Resolution 2012-4 Justice Court Assistance Grant Application.  Michele Wickwire, Justice, has applied for another grant to complete some more work needed up at the Courtroom that has not been completed yet.  Motion to adopt Resolution 2012-4 made by Councilperson Barown second by Councilperson Johnson.  Roll call vote is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Barown-yes, Councilperson Cornwell-yes Councilperson Laughlin-yes 5-yes 0-no. Duly carried.

Supervisor Garretson distributed the Preliminary/Tentative Budget for 2013 for the Town Board to review.  Motion to adopt the Preliminary Budget 2013 made by Councilperson Johnson and second by Councilperson Laughlin.

 Questions or comments from the public present:
June Barwick inquired how to view the minutes before the Town Board? 

June Barwick and Margaret Lunzman addressed the Board regarding the Visitor Center project in terms of other

 Motion to adjourn- Councilperson Barown Seconded by Councilperson Cornwell
There being no further business meeting adjourned at 7:59pm.
 Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.





           



                                   

                                                                                                                                   



TB meeting September 13, 2012

Open Public Hearing for Local Law 2012-2 Tax Levy Override at 7:00pm

No comment from the public present.
Motion to close the public hearing made by Councilperson Barown, seconded by Councilperson Cornwell.
Public Hearing closed at 7:03pm

TB meeting September 13, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, September 13, 2012 with meeting called to order at 7:03pm by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
000 Voided check # 9261
303 M Wheelock Disposal $44.50pd
304 RBS Inc. $250.00pd
305 US Postal Service $1,495.50pd
306 Rury’s Food Store $190.20pd
307 Hughesnet $64.99pd
308 CDPHP Universal Benefits $658.74pd
309 Kylie Graham $120.00pd
310 Lauren Loucks $75.00pd
311 Jessica Carson $60.00pd
312 Ben Drugatz $75.00pd
313 Ethan Johnson $75.00pd
314 Heather Patterson $150.00pd
315 Addie Wilson $105.00pd
316 Ryan Jaquay $45.00pd
317 Time Warner Cable Business $69.95pd
318 Richoh USA Inc. $143.00pd
319 Richoh USA Inc. $87.00pd
320 Verizon Wireless $103.18pd
321 Cherry Valley Hardware $17.96pd
322 The Daily Star $18.90pd
323 Hummel’s Office Plus $238.25pd
324 Cintas Corporation #121 $248.57pd
325 National Grid $1,103.16pd
326 Service Education, Inc. $99.00pd
327 Cornerstone Telephone Company $394.77pd
328 Cherry Valley Springfield Central School $1,480.00pd
329 Calendars $23.99pd
330 Williams Fence of CNY $5,325.00pd
331 JB Supply $116.85pd
332 Medical Arts Press $194.03pd
333 State Comptroller $1,550.00pd
334 Bassett Healthcare $25,647.53pd
335 Time Warner Cable Business $74.95pd
336 CDPHP Universal Benefits $658.76 pd
337 Excellus BC/BS $140.20pd
338 Medical Arts Press $358.42pd
339 William T Ryan Associates $920.90pd
340 DCH Enterprises $795.45pd
341 Postmaster $44.00pd
342 Hughesnet $64.99pd
343 Public Goods Pool $554.00pd
344 Richoh USA Inc $37.50pd

Highway Vouchers:
Item 1 (31-34)
Item 3 (119-133)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Laughlin seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
• FEMA checks are coming in.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of June 2012 is $6,654.79
• NYS Dept. of Taxation and Finance, Division of Homeland Security $94,701.76

Community Center/Alden Fields and Park:
• Weekends continue to be booked up for each month. Revenue is coming in. Fall activities are starting up. Supervisor Garretson noted revenue is up for the Community Center
• Billy Ryan is looking into a new estimate for the roof of about $25,000. Looking into trusses being built versus purchasing trusses.

Miscellaneous Information:
• Seasonal to Limited Use Roads Procedure update. Lynn is looking into the information to move forward with Limited Use roads versus Seasonal roads.

Health Center:
• Tentatively their budget will go from $425,000 to $450,000 nothing definite right now per Supervisor Garretson.

Town Facilities:
• Justice Wickwire is applying for a grant for security cameras to be installed at the Court.

Village:
• Town and Village board minutes online @ cherryvalleyny.us
• Trustee Flint inquired about the parking lot at the Community Center being paved
• Superintendent VanDerWerker stated the paving would be done next week

Town Planning:
• E mail from Tavis stated the Hazard Mitigation Plan is on file with the County
• Councilperson Barown is still reviewing the Comprehensive Plan.
• Chairman Buist stated not much going on at this time. A couple of subdivisions have been on the agenda.
• Supervisor Garretson asked Howard Young if he would be interested in attending the monthly Town Board meetings. Howard stated he would attend.

Highway:
• New truck, plow box sander sealed bids are opened and are as follows:
1. Tracy Road Equipment $199,499 is for the complete truck
2. Burr Truck $164,246-Bid is for Truck plow equipment no box
3. Wayne’s Welding $50,809 is for plow equipment and hydraulics only
4. Beam Mack Sales & Service $179,404 is for complete truck
Highway Superintendent VanDerWerker will need to review bids and dealers will be notified.

A question was asked from the floor how the decision will be based on all the different bids as some bids had one with the body one without the body? How did you ask for the bids?

Highway Superintendent stated the body is supposed to be bid separate. The gentleman on the floor stated this was not stated in the bids. Highway Superintendent stated the specs were handed out separate. Highway superintendent VanDerWerker stated he called to clarify the specs and the gentleman on the floor stated yes you did, however the change should have been in writing.

Supervisor Garretson asked Highway Superintendent VanDerWerker if he had enough bids to make a decision? Highway Superintendent VanDerWerker stated the bids might need to be all thrown out and start over.

Federal/State/County:
• Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
• Received the third FEMA check roughly totaling $145,000.

Superintendent Garretson presents the Local Law 2012-2 Tax Levy Limit Override. This will be presented every year in September. Last year we did not exceed the 2% limit and does not look like we will be exceeding it this year.

Motion made by Councilperson Barown to accept Local Law 2012-2 as presented, seconded by Councilperson Laughlin. Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Barown-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 5 yes 0 no. Local Law 2012-2 Tax Levy Limit Override is duly passed.

Supervisor Garretson presented the Tentative Budget to the Town Clerk to be on file in the Town Clerk Office for review.

There are no questions or comments from the public present:
Barbara Hall from 171 Main Street asked if the budget would reflect the fence that will be put up between her property and the Town Barn property.

Margaret Lunzman member of Cherry Valley Tourist Committee appointed by the Town Board in 2008 asked why the decision was made to terminate the plans for the Visitor Center? Supervisor Garretson thanked Margaret and the committee for all their hard work in obtaining monies through grants and private donations totaling approximately $250,000-$300,00 to be used for the Visitor Center. The engineering costs alone totaled $60,000 and upwards and this was before it was put out to bid. When it was put out to bid the price was approximately $600,000. Only one bid was received. The engineers had to keep reducing the size of the visitor center to meet the monies raised and this made for a very small building. Supervisor Garretson stated he couldn’t see spending that much taxpayer money for building that was not even as big as the room we were sitting in for tonight’s meeting. He stated we needed to back away from the project for a while until the Board decides what they should do. The State money will be there for 9 years while the Board decides what to do.

Councilperson Cornwell expressed his regrets at coming to this decision, however, he feels that the project cannot move forward with the project having to be built by NY State specs and keeping within the laws of a State funded project. It costs $8,000 every time the project needed to be redone. If there were a way of building the project locally he would love to hear about it.

Councilperson Barown asked Mrs. Lunzman about a line in an email that was sent out stating, “The Board has given no explanation for dropping the project which has considerable support within the community.” This line implies to Councilperson Barown that there was an attempt to get an answer or explanation prior to sending the e-mail. Was any attempt made prior to sending the email and to whom? No one contacted me (Councilperson Barown). Mrs. Lunzman stated she had tried several times to contact Supervisor Garretson for information by e-mail and letters. Supervisor Garretson stated he is in his office every night from 7-9 and his phone never rang. The letter implied to Councilperson Barown that the Board was being secretive and nobody on the Board was trying to be secretive.

Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Barown

There being no further business meeting adjourned at 8:20pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.

























TB meeting August 9, 2012


TB meeting August 9, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, August 9, 2012 with meeting called to order at 7:15PM by Supervisor Garretson. 

Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson                                     Supervisor                                          P
Mark Cornwell                                     Councilperson                                   P
Jim Johnson                                    Councilperson                                   P
Chris Barown                                         Councilperson                                    P         
Ed VanDerwerker              Highway Superintendent            Excused
Tracy Laughlin                                  Councilperson                          P
Mary Beth Flint                              Town Clerk                                      P

Reading of last months minutes will be dispensed of and minutes accepted as presented.  Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
264 Jessica Carson $150.00pd
265 Kylie Graham $150.00pd
266 Heather Patterson $135.00pd
267 Addie Wilson $150.00pd
268 Lauren Loucks $150.00pd
269 Ethan Johnson $150.00pd
270 Seth Drugatz $150.00pd
271 DCH Enterprises $854.70pd
272 Cherry Valley Hardware $52.94pd
273 Verizon Wireless $107.52pd
274 Michelle Wickwire $769.03pd
275 Carpet Doctor $183.12pd
276 Richoh USA Inc. $87.00pd
277 Cintas Corporation #121 $267.52pd
278 Service Education, Inc $950.00pd
279 NYS Unemployment Insurance $197.21pd
280 Cornerstone Telephone Company $396.99pd
281 State Comptroller $1,187.00pd
282 William T. Ryan Associates $291.50pd
283 Hummel’s Office Plus $228.98pd
284 Harold Couse $60.00pd
285 Charles Pabst $60.00pd
286 National Grid $1,003.25pd
287 Time Warner Cable Business $74.95pd
288 Excellus BC/BS $140.20pd
289 William T. Ryan Associates $2,442.20pd
290 Bassett Healthcare $37,623.93pd
291 Edward VanDeWerker $73.92pd
292 William T. Ryan Associates $1,788.83pd
293 Ivan Bosma $90.00pd
294 Kylie Graham $150.00pd
295 Lauren Loucks $135.00pd
296 Jessica Carson $75.00pd
297 Ben Drugatz $150.00pd
298 Ethan Johnson $150.00pd
299 Addie Wilson $75.00pd
300 Heather Patterson $120.00pd
301 Richoh USA, Inc $37.50
302 Public Goods Pool $460.00pd

Highway Vouchers:
Item 1 (28-30)
Item 3 (105-118)
Item 4 (15)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 5 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:

  • Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:

  • Town share of monthly County sales tax collected for the month of May 2012 is $8,345.62
  • Treasurer Otsego County Fringe Benefits $1,691.32
  • NYS Dept. of Taxation and Finance $21,861.53
  • Received a thank you card from Fred Herr
Community Center/Alden Fields and Park: 

  • Weekends continue to be booked up for each month
  • Construction of a Pitched Roof over the Board Room Area Estimate from William T. Ryan Associates is $27,000.
Miscellaneous Information:

  • Board of Elections was notified of the vacancy for Town Councilperson on the Town Board via Certificate of Vacancy.  Dennis Laughlin gave and update of how a candidate would proceed to get their name on the ballot as a Democrat, Republican or independent candidate.  This is to fill an un-expired term.
Village:

  • Town and Village board minutes online @ cherryvalleyny.us
Town Planning:

  • Tavis Austin gave an update regarding the Hazardous Mitigation Action Plan.  He presented a packet of information that will be available in the Town Clerk’s Office.  Tavis suggested putting anything we might think of that would need to be done in the next 10 years that could potentially become a problem due to a hazard.
  • Councilperson Barown is still reviewing the Comprehensive Plan at this time.
  • Final 2012 assessment roll will be posted to the web site.
Highway:

  • Need to advertise in the paper to pick up specs for bids at the Town Highway Garage in the Town of Cherry Valley.  Sealed bids will be opened at the next board meeting.
Federal/State/County:

  • Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
  • FEMA payments are starting to come in.
  • Public Hearing will be scheduled for the next Town Board meeting for Local Law 2012-2 Tax Levy Limit Override.

Superintendent VanDerWerker touched on changing a seasonal road to limited use highway.  Need to check with Lynn Green regarding the legality of this issue.

 There are no questions or comments from the public present:
Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell
There being no further business meeting adjourned at 8:05pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.





           



                                   

                                                                                                                                   



TB meeting July 12, 2012


TB meeting July 12, 2012 
The regular meeting of the Town Board of Cherry Valley was held on Thursday, July 12, 2012 with meeting called to order at 7:01PM by Supervisor Garretson. 
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson                                     Supervisor                                          P
Mark Cornwell                                     Councilperson                                   P
Jim Johnson                                    Councilperson                                   P
Chris Barown                                         Councilperson                                    P         
Ed VanDerwerker              Highway Superintendent            P
Tracy Laughlin                                  Councilperson                          P
Mary Beth Flint                              Town Clerk                                      P
Reading of last months minutes will be dispensed of and minutes accepted as presented.  Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
217 M Wheelock Disposal $44.50pd
218 RBS Inc. $250.00pd
219 Time Warner Cable Business Class $69.95pd
220 Swish Kinco $245.00pd
221 County of Otsego Tax Collector $14.20pd
222 Kassandra Cade Laymon $21.50pd
223Verizon Wireless $104.06pd
224 Cherry Valley Hardware $21.53pd
225 Bruce Hall Corp. $636.48pd
226 MBT Bank $16,016.00pd
227 Franco USA $5.02pd
228 The Daily Star $44.055pd
229 DCH Enterprises $1,060.05pd
230 Gruver Swifle and Scott $3,500.00pd
231 Cornerstone Telephone Co. $389.87pd
232 Tri-County Communications $179.10pd
233 William T. Ryan Associates $13,122.87pd
234 Brian Haig $250.00pd
235 Louis Guido Jr. $250.00pd
236 Edward Harvey $250.00pd
237 Cintas Corporation #121 $311.22pd
238 Medical Arts Press $501.91pd
239 State Comptroller $1,935.00pd
240 Rose Morley $166.79pd
241 Ed VanDerWerker $10.40pd
242 Public Goods Pool $399.00pd
243 Time Warner Cable $74.95pd
244 National Grid $856.17pd
245 Medical Arts Press $201.95pd
246 Bassett Healthcare $25,725.73pd
247 Gates Cole Associates $928.20pd
248 Excellus BC/BS Dental $140.00pd
249 Clark’s Sports Center $500.00pd
250 Medical Arts Press $45.37pd
251 Hughes network System $64.99pd
252 Otsego County Code Enforcement $50.00pd
253 Joe Weaver $30.00pd
254 Charles Pabst $60.00pd
255 M Wheelock Disposal $44.50pd
256 A Rose is a Rose $35.00pd
257 RBS Inc. $250.00pd
258 Postmaster $290.00pd
259 Medical Arts Press $29.98pd
260 Franco USA $37.50pd
261 NYS Town Clerk’s Association $75.00pd
262 Time Warner Business Cable $69.95pd
263 Thomas Garretson $426.60
Highway Vouchers:
Item 1 (22-26)
Item 3 (93-104)
Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Laughlin seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 5 yes 0 no.  Motion carried.
Presentation of Invoices and Payments:
  • Budget reviewed as well as NBT Account balances.
  • Councilperson Barown inquired if the FEMA money has been received yet.  Supervisor Garretson stated not yet and that he has been in touch with the FEMA people and we are in the system so the money should be coming along in the very near future.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
  • Town share of monthly County sales tax collected for the month of Apr 2012 is $5,312.00
  • County Snow and Ice for Jan-Apr 2012 $33,470.00
  • CHIPS $32,574.00
  • Mortgage Tax $6,394.00-received every 6 months.
  • Miscellaneous and voided Town checks will be accounted for and recorded on the monthly abstract.
Community Center/Alden Fields and Park: 
  • Alumni Banquet is scheduled for Saturday the 14th
Health Center:
  • 2011 financial statements and report to the Board will be kept in the Town Clerk’s office.
Village:
  • Letter received from Foit-Albert thanking us for their business and that our agreement with them for the Visitor Center has been terminated.
  • Town and Village board minutes online @ cherryvalleyny.us
Town Planning:
  • Hazardous Mitigation seminar is coming up and Tavis will be attending and report back to us at the August meeting.
Highway:
  • Highway Superintendent VanDerWerker gave an update on the truck. SV found out we are in a different territory for airflow, if we wanted to go airflow we would have to go to two different specs one for the truck and the plow and one for the body spec.
Federal/State/County:
  • Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
Supervisor Garretson reviewed the Snow and Ice contract and the dates are correct, it’s and increment of those years leading up to where we are now and the gentleman from the State said not to change the resolution. 
Councilperson Conrwell asked if we are getting 100% reimbursement of the Town’s cost of the repairs and Superintendent VanDeWerker stated yes we are.
There are no questions or comments from the public present:
Motion to adjourn-Councilperson Barown Seconded by Councilperson Johnson
There being no further business meeting adjourned at 7:42pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.