TB meeting April 12, 2012

TB meeting April 12, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, April 12, 2012 with meeting called to order at 7:03PM by Supervisor Garretson. 

Pledge to the Flag was said

Roll call of Officers was taken:

Tom Garretson                                     Supervisor                                            P
Mark Cornwell                                     Councilperson                                     P
Jim Johnson                                    Councilperson                                          Excused
Chris Barown                                         Councilperson                                    P         
Ed VanDerwerker              Highway Superintendent                                        P
Tracy Laughlin                                  Councilperson                                        P
Mary Beth Flint                              Town Clerk                                              P

Reading of last months minutes will be dispensed of and minutes accepted as presented.  Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:

124 Time Warner Cable Business                                           $69.95pd
125 RBS Inc.                                                                           $250.00pd
126 Rury’s Food Store                                                            $156.86pd
127 Cherry Valley Hardware                                                  $41.82pd
128 Verizon Wireless                                                             $101.45pd
129 RL Parsons Inc                                                                $1,436.95pd
130 The Daily Star                                                                 $29.70pd
131 Tri-County communications Inc                                     $179.10pd
132 DCH Enterprises                                                             $1,065.00pd
133 Cintas Corporation #121                                                 $306.09pd
134 Department of the Treasury                                            $754.40pd
135 Cornerstone Telephone Company                                  $386.59pd
136 Ikon Financial Services                                                  $196.91pd
137 State Comptroller                                                           $970.00pd
138 JB Supply                                                                       $127.89pd
139 Tavis Austin                                                                   $200.00pd
140 National Grid                                                                 $1,274.28pd
141 POS World Inc                                                              $123.00pd
142 Bassett Healthcare                                                         $24,536.91pd
143 Time Warner Cable Business                                        $74.95pd
144 Medical Arts Press                                                         $393.86pd
145 EBS-RMSCO Inc                                                          $341.50pd
146 Excellus BC/BS                                                             $140.20pd
147 MVP Health Care Inc                                                    $821.98pd
148 Paraco Gas                                                                     $733.26pd
149 Public Goods Pool                                                        $723.00pd
150 Hughesnet                                                                      $64.99pd

Highway Vouchers:

Item 1 (4-8)
Item 3 (44-59)
Item 4 (9-11)

Councilperson Barown made a motion to accept the invoices and payments as read Councilperson Laughlin seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 4 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:

• Budget reviewed as well as NBT Account balances. Revenue is doing very well. A little over $80,000 above where we were last year and expenses are down $48,000 from last year. So we are just about $130,000 better than we were.  Councilperson Barown asked if we are $30,000 to the good for the Health Center?  Supervisor Garretson stated revenue is about $41,000 above from last quarter. The $81,000 includes the court grant for $25,000 and $5,000 for reval which is under the unclassified revenue.  Councilperson Barown also asked if we could expect the retirement fund to be reduced next year as well.  Supervisor Garretson stated no because retirement is split.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:

• Town share of monthly County sales tax collected for the month of Jan 2012 is $4,326.05
• Jaird Johnson submitted his dog reports for Nov, Dec, Jan, Feb and March. 

Community Center/Alden Fields and Park: 

• The Board of Directors recently met and has decided to up the rental fee from $10 to $20.  The Board also reviewed the current job description for the Janitor duties for the Community Center.  The Board will also be meeting monthly for next 6 months to discuss issues as they arise.
• Patti Auger contacted Tom regarding a movable baseball fence, which Mary Beth is not aware of.

Health Center:

• Had an amazing month-revenue was over $60,000 due to a $25,000 Medicaid check being hung up for years.

Town Facilities:

• Office furniture delivered to the new Town Court Room.
• William T. Ryan Associates have begun the renovation.

Village:

• Town and Village board minutes online @ cherryvalleyny.us
• Village and Town had their joint meeting.  Supervisor Garretson felt this was a good meeting. When the budget was set up for the Gym area of the building it was set high because there were no figures to compare to and each year it would adjust itself.

Town Planning:

• Tavis Austin gave a brief presentation regarding the Delta analysis of the road preservation Law.  He asked if we had received the final 3 ring binder of the analysis?  And we have not received it yet.  We should be getting it soon.  The big thrust of the meeting how the Town moves forward.  Basically establish a municipal program manager position.  This could be anyone.  Basic qualifications are computer skills, word processing spread sheets, familiarity with the internet, experienced in public service and or as an elected official, experience as a municipal or economic development planner, highway construction related experience construction technology and engineering studies and or practice.  Supervisor Garretson asked if this is done by resolution? Tavis stated this is how Hartwick chose to do it.  They made a motion to appoint Tavis the Program manager for Hartwick.  The role of the manager is to understand how deep into the Delta law you have to go to make sure the individual person or business is in compliance.  Councilperson Cornwell made a motion to appoint Tavis Austin as the Municipal Program manager for the Town; Councilperson Barown seconded the motion all in favor motion carried.  Tavis asked if the Town has a Health Officer regarding the garbage issue brought up earlier in the meeting.  A citation can be issued.
• Supervisor Garretson asked Chris and Mark to review the Comp Plan.

Federal/State/County:

• Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.

Question and comments from the public present:
Andy Minnig stated Saturday May 5 at Templeton Hall there will be a symposium on alternative energy presented by Sustainable Otsego.

Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell.

There being no further business meeting adjourned at 8:00pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.

           

                                   

                                                                                                                                   

TB meeting March 8, 2012

March 8, 2012-PUBLIC HEARING for Local Law 2012-1 Local Road Use Law is opened at 7:00PM

Public comment:

Question by Dennis Laughlin on concentrated traffic, who defines or has it been defined what the normal wear and tare of thresholds is?  Supervisor Garretson deferred the answer to Lynn Green, Town Attorney.  Mr. Green stated the Delta Firm has made a survey of all the Town roads of the Town of Cherry Valley and is on file so if anything exceeds the normal that is in the Delta report this can be addressed.  There are two manuals from Delta one is a technical manual and the other is a program manual and these are on file in the Clerk’s office with all the specs and appropriate references as you read down through the law and the manuals very clearly exhaust and define each one of these terms and what the levels are.  Letter K on page 6 an applicant can appeal to the Town Board.  Attorney Green stated the Engineering Firm would be around to help the Town interpret the appeal.  The Town Board’s decision is final and then the next option is an Article 78.

Mr. Laughlin asked is there any process to maintain that study report?  Attorney Green stated that is the standard and anyone coming in to use the roads will need to apply for a permit and will have to do a GEEIS in order to determine what the impact would be.  Councilperson Cornwell added basically they would have to pay out of their own pocket for any additional studies that will basically characterize their use of the road after the normal condition.

Jack Palmenteri asked how the enforcement of this law would be done?  Attorney Green stated the first enforcement would be through the Highway Superintendent the second level would be through any codes enforcement officer that the Town may have.  There is training offered for such an individual.

Andy Minnig stated he would like to thank the Board for their pro efforts on behalf of the Town.

The Public Hearing is closed at 7:10

TB meeting March 8, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, March 8, 2012 with meeting called to order at 7:10PM by Supervisor Garretson. 

Pledge to the Flag was said

Roll call of Officers was taken:

Tom Garretson                                     Supervisor                                        P
Mark Cornwell                                     Councilperson                                   P
Jim Johnson                                         Councilperson                                    P
Chris Barown                                      Councilperson                                    P         
Ed VanDerwerker                               Highway Superintendent                     P
Tracy Laughlin                                    Councilperson                                    P
Mary Beth Flint                                   Town Clerk                                       Excused
Kevin Flint                                          Deputy Town Clerk                           P

Reading of last months minutes will be dispensed of and minutes accepted as presented.  Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:

90 Time Warner Cable Business                                      $69.95pd
91 RBS Inc                                                                     $250.00pd
92 Paraco Gas                                                                $641.48pd
93 Cherry Valley Fire District                                          $88,065.00pd
94 Cherry Valley Hardware                                             $80.66pd
95 DCH Enterprises                                                        $959.10pd
96 Verizon Wireless                                                         $101.45pd
97 RL Parsons                                                                 $3,090.46pd
98 Cintas Corporation #121                                              $254.97pd
99 Cornerstone Telephone Company                                 $388.89pd
100 Dorothy Johnson                                                        $29.94pd
101 Postmaster                                                                 $44.00pd
102 State Comptroller                                                        $1,805.00pd
103 Ikon Financial Services                                                $196.91pd
104 Amber Emerson Testing                                              $175.00pd
105 Bassett Healthcare                                                     $26,339.15pd
106 National Grid                                                              $1182.94pd
107 Time Warner Cable Business                                      $74.95pd
108 Tavis Austin                                                               $160.00pd
109 Town Tax Collector                                                    $98.98pd
110 Gates Cole Associates                                                $352.00pd
111 Excellus BC/BS                                                         $140.20pd
112 Thomas Garretson                                                      $9.00pd
113 Paraco Gas                                                                $814.51pd
114 MVP Health Care, Inc.                                              $821.98pd
115 M Wheelock Disposal                                                $44.50pd
116 Smile Makers                                                            $66.78pd
117 McBee Systems Inc                                                  $209.20pd
118 Public Goods Pool                                                     $526.00pd
119 Dorothy Johnson                                                       $19.98pd
120 Paraco Gas                                                               $130.44pd
121 Hughesnet                                                               $64.99pd
122 First Rehab Life                                                       $220.20pd
123 William T. Ryan Associates                                      $1,590.23pd

Highway Vouchers:

Item 1 (3)
Item 3 (32-43)
Item 4 (6-8)

Councilperson Barown made a motion to accept the invoices and payments as read Councilperson Laughlin seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 5 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:

• Budget reviewed as well as NBT Account balances.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:

• Town share of monthly County sales tax collected for the month of Dec 2011 is $5,708.02
• NYS Taxation and Finance REASM’T AID $5,340.00
• NYS Taxation and Finance JCAP GRANT 824 $25,215.00
• Otsego County Treasurer Snow & Ice $11,131.45
• Thank you card from the Roseboom Area Senior Citizens Club for the donation from the Town Board.
• A letter from Dan Crowell, Otsego County Treasurer, stating the County underpaid and or overpaid Sales Tax for the month of November 2011 due to January sales tax checks were mailed out before the 2011 Advisory Rate was entered into the system.  The Town of Cherry Valley is reimbursed for the underpayment.  Nov 2011 $8,256.01, Adjustment $510.84, Dec 2011 $5,197.18, Check Amt: $5,708.02.

Miscellaneous:

• Annual dues to the Supervisor Association invites anyone interested in attending their monthly meetings are welcome.

Town Facilities:

• Health Center, Ryan and Associates put spray foam in the wall that was cold.  Fire Code inspection passed no violations.  Office furniture for the new Court Room has been ordered.

Cherry Valley Facilities Corp.

• Supervisor Garretson asked for an update from Jim Johnson, who is on the Board of the Facility Corp.  Jim had nothing new to report with the exception of the roof getting replaced recently.

Village:

• Town and Village board minutes online @ cherryvalleyny.us
• Kevin asked if all the Board members got a copy of the Lease for the Facility Corp.  Everyone stated they did.  Supervisor Garretson asked about the current two leases if everyone has a copy of the second Lease, which covers the Clerk’s office.

Planning Board:

• Tavis was not able to make tonight’s meeting due to a prior engagement.
• Walter Buist, chairman for the Planning Board, is in attendance tonight and stated he received a request from T-Mobile who wanted to put another antenna on the Tower on East Hill.  The Tower was approved for 5 antennas in the original site plan and adding the T-Mobile antenna would be 3 antennas’ currently on the Tower.
• Walter received two letters of interest for the vacancy on the Planning Board.

Highway Department: 

• Ed spoke with Kevin, Village Trustee, about getting the parking lot paved before June.
• Still waiting for the FEMA checks.

Resolution 2012-2 Supervisor Garretson asked to have a motion to classify the Local Law number one as a type two action under SEQR needing no further review.  Councilperson Cornwell makes the motion and Councilperson Johnson seconded the motion.  All members of the Board present are in favor of the motion.  Motion carried.  Roll call vote is taken:  Councilperson Barown-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, Councilperson Laughlin-yes and Supervisor Garretson-yes. 5 yes 0 no  Resolution 2012-2 is duly carried.

Motion to enact Local Law 1 Local Road Use and Preservation Law, Councilperson Barown makes the motion Councilperson Laughlin seconds the motion.  All Board members present are in favor of the motion.  Roll call vote is taken:  Councilperson Barown-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, Councilperson Laughlin-yes and Supervisor Garretson-yes. 5 yes 0 no  Local Law 2012-1 is enacted.

Kassie, Assessor is in the process of finishing up filing exemptions.  Grievance day is the fourth Tuesday in May.  Kassie’s office hours are Tuesday’s 2-4

Question and comments from the public present:

Andy Minnig inquired if the Local Law #1 will be online shortly.

Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell.

There being no further business meeting adjourned at 7:50PM

Respectfully submitted,

Kevin Flint, Deputy Town Clerk
Town Board minutes were recorded.

           

                                   

                                                                                                                                   

TB meeting February 9, 2012

TB meeting February 9, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, February 9, 2012 with meeting called to order at 7:00PM by Supervisor Garretson. 

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson                                      Supervisor                                          P
Mark Cornwell                                     Councilperson                                     P
Jim Johnson                                          Councilperson                                     P
Chris Barown                                        Councilperson                                    P         
Ed VanDerwerker                                Highway Superintendent                     P
Tracy Laughlin                                    Councilperson                          Excused
Mary Beth Flint                                   Town Clerk                                         P

Reading of last months minutes will be dispensed of and minutes accepted as presented.  Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:
38 State Comptroller                                                    $1,685.00pd
39 Verizon Wireless                                                     $99.24pd
40 Cherry Valley Hardware                                         $122.16pd
41 RL Parsons Inc                                                       $3,842.74pd
42 Susan Schaffer                                                       $150.00pd

43 Medical Arts Press                                                 $167.47pd

44 Otsego Telephone Systems Inc                             $315.00pd

45 Ikon Office Supply                                                $69.00pd

46 Postmaster                                                             $42.00pd
47 Cintas Corporation #121                                       $278.02pd

48 Paraco Gas                                                            $1,021.01pd

49 Susquehanna SPCA                                              $220.00pd

50 DCH Enterprises                                                   $935.85pd

51 Cornerstone Telephone Company                        $386.72pd

52 Ikon Financial Services                                       $196.91pd

53 Paraco Gas                                                           $159.43pd

54 The Daily Star                                                    $20.70pd

55 National Grid                                                      $1,096.02pd

56 Augur, Patricia                                                   $118.74pd

57 Mary Beth Flint                                                  $108.73pd

58 Postmaster                                                          $100.00pd

59 Edward VanDerWerker                                     $78.92pd

60 Excellus BC/BS                                                 $140.20pd
61 Time Warner Cable                                            $74.95pd

62 Bassett Healthcare                                             $33,746.37pd

63 Dorothy Johnson                                                $338.60pd

64 US Postal Service                                              $509.50pd

65 Mary Beth Flint                                                  $240.00pd

66 Medical Arts Press                                             $82.35pd

67 Public Goods Pool                                             $453.00pd

68 Gates Cole Associates                                        $22,524.80pd

69 Williamson Law Book Company                       $660.00pd

70 NYS Magistrates Association                            $160.00pd

71 Hughesnet                                                           $64.99pd

72 Dorothy Johnson                                                $30.97pd

73 Otsego County Hwy Superintendent Assoc.      $160.00pd

74 Otsego County Code Enforcement                    $50.00pd

75 Medical Arts Press                                            $159.92pd

76 M Wheelock Disposal                                       $44.50pd

77 RBS Inc                                                             $175.00pd

78 MVP Health Care, Inc                                       $821.98pd

79 NYS Retirement System                                   $22,000.00pd

80 NBT Bank                                                         $43,974.52pd

81 Lyman and James Johnson                                $2,400.00pd

82 Cherry Valley Facilities Corp.                          $2,700.00pd

83 American Legion Post 1360                             $470.00pd

84 Cherry Valley Library                                       $8,000.00pd

85 Cherry Valley Historical Association              $9,000.00pd

86 Sue Miller                                                          $340.00pd

87 Cherry Valley Fireman’s Auxiliary                 $100.00pd

88 Silver and Gold Seniors                                   $100.00pd

89 Roseboom Area Senior Citizens                     $100.00pd 

Highway Vouchers:

Item 1 (3)
Item 3 (19-31)
Item 4 (3-5)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Cornwell seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 4 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:

• Budget reviewed as well as NBT Account balances. Supervisor Garretson stated revenue is up for the beginning of the year.  Councilperson Barown asked why so quick this year?  Supervisor Garretson surmised people wanted to pay their taxes early.
• Health Center had an excellent month as well.
• State Retirement went up.  Councilperson Barown inquired about the FEMA money as to when is we will get the FEMA money and how much?  Highway Superintendent VanDerWerker stated we will be getting it and he does not know how much.  The FEMA money should be enough to cover the materials and labor needed to do repairs incurred by Hurricane Irene.  The Town is still responsible for 12-½% of the total cost of the repairs.  The Federal Government pays 75% of the cost.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:

• Town share of monthly County sales tax collected for the month of Nov 2011 is $8,256.01
• NYS Taxation and Finance approved the $5/parcel reimbursement aid for the reevaluation. There will be a check for $5,340.00.  Councilperson Barown asked if the Town will get this reimbursement check every year if we make adjustments.   This question was deferred to Kassie Cade Laymon, Town Assessor.  Kassie stated she believes we get some kind of reimbursement but not the full 5% it keeps going down.

Community Center/Alden Fields and Park: 

• Winter Carnival planned for the first weekend of March.  All weekends in March are currently booked.
• Opera has not yet contacted the Director to book rehearsal dates. Raising the hourly rate for the Opera has been discussed due to the amount of time the Opera is using the facility in regards to electric and water use.  Mary Beth will contact the Board of Directors for the Community Center and have a discussion regarding the Opera rates.

Town Facilities:

• Review of Town Facilities with William Ryan and Associates on January 16.  Supervisor Garretson met with Jeff Stiles to review each Town Facility starting with the Health Center.  The South wall is a cold wall and spray insulation will be installed.  The current generator in place in case of a power failure takes a long time to start up to preserve the pharmaceuticals that need to be kept refrigerated.  If the power goes off for any length of time you could be loosing $4,000 worth of pharmaceuticals.  Supervisor Garretson is getting an estimate for a stand by automatic generator.  Jeff inquired when the septic tank had been pumped.  This may need to be done as well.  Nobody seems to remember it being pumped.  Supervisor Garretson contacted Mike Stocking of Stocking Stalls and he has the Health Center scheduled for spring to do the pumping.
• Supervisor Garretson gave Jeff the go ahead to tighten up the wall at the health center and take care of the windows in the Gym at the Community Center, which means fixing the panels and buying thermal panes.  Also Jeff will be building a wall with an insulated door with a cold space between the historic doors and the new door.  This is to preserve the look of the front of the building with the historic doors left intact.  Town Court we are going to wait on to see if that grant goes through and if it doesn’t go through Supervisor Garretson will be giving Jeff the go ahead to go ahead with the revisions to the Town Court Room.  Also Jeff will build a loft out in the garage area for Ed to store Town Highway stuff he needs to store instead of in the storage room.
• Town Clerk inquired about the file cabinet the assessors had used during the reval.  The assessor still uses this cabinet but will clean out another cabinet she has to see if she can make room for Town Clerk files.

Village:

• Town and Village board minutes online @ cherryvalleyny.us
• Trustee Flint invited the Board to the March meeting to review the lease for the building as a whole.  Next Village Board Meeting is March 19 @ 7:00PM in the Village/Town Clerk’s office.

Visitor’s Center:

• Supervisor Garretson recently sent a letter to Barb Thomas at DOT and Ken Baldwin @ Foit-Albert to put a hold on the project.  The money will be there up to 10 years as long as they, the State, receives one invoice per year and that can be for postage.  Supervisor Garretson feels we don’t want to do this and Councilperson Barown stated the longer we wait the more expensive it is going to be.  Barb Thomas did say the money that the State has already reimbursed us for would probably have to be paid back unless Supervisor Garretson got somebody at the State level to get it waived.  Supervisor Garretson plans on working on this and will be doing some talking to some people.  Councilperson Barown is not convinced the Board received good bids.  Supervisor Garretson stated even if we got half of what the bid was he does not feel good about putting up a structure of this size for over $300,000.  Councilperson Cornwell also stated every time Foit-Albert has to put out specs for bid that’s another $8,000 each time they do this.  Councilperson Cornwell inquired asking the State to give us the land instead of leasing the land.  This would release the Town from having the building built to State specs and the Town can hire a private contractor. 

Planning Board:

• Tavis sent Supervisor Garretson an email outlining his Consulting Services for 2012.  Councilperson Cornwell inquired having Tavis look for possible grant money to help out with the improvements on the windows in the gym.  Supervisor Garretson stated Tavis had mentioned there are currently no grants out there for anything right now.  Councilperson Cornwell stated he would give Tavis a call to discuss this issue.
• Tavis will be attending the Delta Road Use Protection Program meeting.

Highway Department: 

• Supervisor Garretson handed Superintendent of highways the budgeted amount for CHIPS.

Federal/State/County:

• Beth Rosenthal, County Rep, presented a brief overview of what has been going on at the County and how the County Board works.

Public hearing for Local Law 2012-1 will be rescheduled for the March meeting.

Question and comments from the public present:

Howard Young inquired about the Town’s Insurance has this been reviewed by the Board for the cheapest rate.  Also has there been any interest in the vacancy on the Planning Board.  The recommendation has to come from the chairman and the Town Board makes the appointment.  Mr. Young stated he has contacted Walter Buist, Planning Board Chairman, and being that he has been out of Town Mr. Buist has not contacted Supervisor Garretson yet.  Mr. Young also inquired about the website for the Town there seems to be several out there with different information and have not been updated. 

Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell.

There being no further business meeting adjourned at 7:47PM

Respectfully submitted,

Mary Beth Flint, Town Clerk
Town Board minutes were recorded.