TB Meeting January 08, 2009

The regular meeting of the Town of Cherry Valley Town Board was held on Thursday January 08, 2009 with meeting called to order at 7:00PM by Supervisor Garretson.

Pledge to the Flag said.

Roll Call was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Ed VanDerwerker Highway Superintendent Excused
Mary Beth Flint Town Clerk P

Minutes of the December 2008 meeting were read. Supervisor Garretson approved the minutes as read.

Bills for the month of January are presented:

01 Broadview Networks $109.83pd
02 Time Warner Cable Business Class $69.95pd
03 William T. Ryan Associates $1,229.66pd
04 Transcription Associates $800.85pd
05 Paraco Gas $76.68pd
06 Cherry Valley Hardware $33.44pd
07 Rural Business Service $250.00pd
08 Cordia Communications $106.46pd
09 Cintas Corp. #121 $193.60pd
10 The Daily Star $31.50pd
11 R.L. Parsons Inc. $1,460.26pd
12 Gruver, Zweifel and Scott, LLP $3,000pd
13 Verizon Wireless $95.76pd
14 Logical Net $17.95pd
15 The Freeman’s Journal $37.24pd
16 Ikon Financial Services $196.91pd
17 Hummel’s Office Plus $159.70pd
18 Susquehanna SPCA $77.00pd
19 Jaird Johnson $26.50pd
20 Postmaster $48.00pd
21 Public Goods Pool $453.00pd
22 Road Runner Business Class $74.95pd
23 National Grid $1,359.98pd
24 Paraco Gas $721.77pd
25 Verizon $214.46pd
26 Bassett Healthcare $21,419.54pd
27 Excellus BC/BS General Dental $222.47pd
28 Excellus BC/BS Hwy Dental $231.72pd
29 Utica Business Park General Medical $1,504.47pd
30 Utica Business Park Hwy Hlth $4,209.11pd
31 Paraco Gas $103.39pd
32 Owens Wadkins $54.00pd
33 Barry Haig $90.00pd
34 Casella Waste Services $57.94pd
35 Mercury Media Group $18.80pd
36 Hughes Net Systems $86.59pd
37 Broadview Networks $86.81pd

Highway Vouchers
Item 3 (1-08)
Item 4 (1&2)

Motion made by Councilperson Johnson second by Councilperson Cornwell to pay the bills as presented. 3 yes 0 no motion carried.

Town share of monthly sales tax collected for the month of October 2008 is $4,334.53.

Community Center/Alden Field:
Revenue for December 2008 is $270 and Expenses are $3,964.
Revenue for 2008 is $8,529 and Expenses are $41,356
Youth commission meeting will be set up in the near future.

Miscellaneous information:
Town to offer health/dental insurance rates to the Cherry Valley Volunteer Fire Department members. Any Fire Department member wishing to take advantage of the current rates offered to Town employees will pay their own premiums. The Town will not pay for their premiums.

Health Center:
· Revenue for December 2008 is $41,150 and Expenses are $32,639.
· Revenue for 2008 is $397,316 and Expenses are $399,887.
· Councilperson Cornwell asked if the next audit could be done by a cheaper auditor.

Town Facilities:
· The new door in the future Town Board meeting room has been installed.

Community Facilities Corporation. There was no meeting in December.

Village:
Monthly Meeting Minutes are online @ cherryvalleyny.us
Joint board meeting is tentatively scheduled for January 21 @ 7:00PM in the Village/Town Clerks’ office.

Visitor Center:
Foit-Albert will conduct an environmental assessment of property.
Resolution 2009-3 Intention of the Town to build a Visitor Center.

Planning Board. No meeting in December.

Highway Department:
Plans are to order new truck for delivery in late 2009.

Federal/State/County:
No report available

Alternative/Renewable Energy Committee: Report given by Mark Cornwell, chairman. The committee met on Tuesday, January 2, 2009. Discussion held regarding hosting an information meeting on gas drilling. They hope to have Erik Miller come and speak. Supervisor Garretson has asked that the committee be utilized for any future wind projects to come before the Town.

RESOLUTION 2009-2

Resolution of the Cherry Valley Town Board

Proposed Action: Amendment to change the Snow and Ice Agreement signed on November 8th 2007

Whereas, due to the severity of the winter and the high cost of fuel during the 2007/2008 season, this municipality request that the Municipal Snow and Ice agreement estimated expenditure be revised to reflect the additional lane miles of state roads that were plowed and or treated during the aforementioned season, and the additional costs associated with the high fuel prices, and

Whereas, all terms and conditions of the original contract extension remain in effect except the original estimated expenditure of $34,990.54 will have an additional adjustment of $21,447.68 for a revised estimated expenditure of $56,438.21, and

Now, therefore be it resolved, this board authorizes Thomas Garretson-Supervisor to enter into amendment B which will adjust the 2007/2008 snow and ice contract for a revised payment factor with the New York State Department of Transportation.

Motion made by Councilperson Johnson to accept Resolution 2009-2, seconded by Councilperson Cornwell. A roll call vote is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, and Councilperson Cornwell-yes, 3 yes 0 no. Motion Carried.




Annual Organizational meeting called to order at 7:40pm by Supervisor Garretson.

Annual Organizational Meeting of the Cherry Valley Town Board
January 2009


The Town Board Meetings will be called to order at 7:00 pm, and will be held on the 2nd Thursday of the month. If the second Thursday falls on a holiday, it will be held on the 3rd Thursday. Board members will begin review of the invoices no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor, for consideration of a topic or presentation to appear on the monthly town board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:
Call to Order
Pledge to the Flag
Roll Call of Officers
Minutes of the last monthly meeting
Presentation of invoices and payments
Monthly information to the Town Clerk
Updates and New Business:
Community Center / Alden Fields and Park
Misc Information
Health Center
Town Facilities
Community Facilities Corp
Village
Visitor Center
Planning Board
Highway Department
Federal / State / County
Land Use Committee
Alternative / Renewable Energy Committee

Questions, Comments and Concerns from the public will be entertained prior to the board meeting adjournment. There will be a 2 minute limit per speaker.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will document and produce all invoices, paid and unpaid, for town board audit review and approval.

The adopted 2009 budget for the town is $ 1,411,176.
The adopted 2009 tax levy for the town is $ 709,020.

The Town Clerk will provide the Supervisor with 2 sealed copies of adopted resolutions.
The following positions have been reappointed for 2009

Town Health Officer Maureen Kuhn
Registrar of Vital Statistics Mary Beth Flint

The following positions have been reappointed and /or reemployed for 2009

Town Attorney Lynn Green $6150
Town Assessor Kassandra Cade Lymon $8450
Dog Control Officer Jarid Johnson $3250
Town Historian Susan Miller $330
Town Tax Collector Dorothy Johnson $2350
Community Center Director Mary Beth Flint $3250
Community Center Custodian Bob Loucks $3900
Town Facilities Cleaner Lisa Fassett – per hour $11.00
Health Center Office Secretary Dayle Barra $22,880
Health Center Office Manager Sue Schaffer $27,560
Town Highway Employees per hour $14.50
Court Clerks per hour $10.00
Part Time Employees per hour $11.00
Town Highway Overtime per hour $21.75

The following are elected positions for 2009

Town Supervisor / Town Budget Officer Tom Garretson $11,550
Town Clerk Mary Beth Flint $9850
Town Councilperson Jim Johnson $2750
Town Councilperson Mark Cornwell $2750
Town Superintendent of Highways Ed Vanderwerker $44,000
Town Justice Fredy Herr $8950
Town Justice Deb Whiteman $8950

The following institutions and organizations will receive monetary contributions in 2009

Cherry Valley American Legion $450
Cherry Valley Library $7900
Cherry Valley Museum $8900


The Official Town newspapers will be The Freeman’s Journal, The Richfield Mercury, The Daily Star, and The Cooperstown Crier.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.50 per mile
A Petty Cash fund in the amount of $200 is granted to the Town Clerk.
A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $2000.

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee, no later then 4pm on the Wednesday of the payroll week.

The Board of Assessment Review will consist of the following town board appointed individuals with terms expiring on the following month and year

Edward Harvey September - 2011
Brian Haig September - 2012
Louis Guido September - 2013

The Town Planning Board will consist of the following town board appointed individuals with terms expiring on the following month and year

Elizabeth Plymell September - 2009
Leonard Press September - 2010
Marion Holmes September - 2011
Edward Garretson September - 2012
Walter Buist September - 2013
Russell V. Flint September - 2014
Carolyn Minich September - 2015


The following will be Town Board Goals for 2009

Ed Vanderwerker – continue to develop an effective and efficient working relationship between the town highway department and village services.

Jim Johnson – complete land use regulations and then become a town board representative on the visitor center committee.

Mark Cornwell – research the concept of a town supported wind energy project

Mary Beth Flint – complete installation and training of Williamson Town Clerk Software and monitor the progress and completion of the new town board meeting room

Tom Garretson – provide support to all the board members and the 2009 goals


The attached employee benefit package has been updated for 2009



Vacation
Town of Cherry Valley
Pro-rated for the first year
2 weeks for 1 to 10 years of service



3 weeks for 10 to 20 years of service



4 weeks for 20 or more years of service




12 Holidays
Town of Cherry Valley
On date of hire
New Year's Day


President's Day



Memorial Day



Independence Day



Labor Day
Holidays may be used on a floating basis as needed.
Columbus Day
Election Day
Veterans' Day



Thanksgiving Eve Afternoon



Thanksgiving Day



Christmas Eve Afternoon



Christmas Day



Birthday or equivalent day off




Personal Days
Town of Cherry Valley
Pro-rated for the first year
5 days per year - no annual carry over




Sick Days
Town of Cherry Valley
Pro-rated for the first year
10 days per year - maximum annual carry over of 180 days




Medical Insurance
Town of Cherry Valley
Employee pays 20% for the first 6 months - after 6 months the Town pays 100%
Annual Individual Plan: package # 021 and contract type 12


Annual Sub-Family Plan: package # 021 and contract type 13


Annual Full-Family Plan: package # 021 and contract type 14




Unemployment Insurance
Town of Cherry Valley
On date of hire
Town sends payment quarterly with form: NYS-45 to the state




Disability / Compensation Insurance
Town of Cherry Valley
On date of hire
Town sends payment quarterly with form: E06160-000 to standard security life insurance




State Retirement
Employee and Town
On date of hire
Employee contributions per request and Town contribution of 3% of salary after enrollment




Dental Coverage
Town of Cherry Valley
Employee pays 20% for the first 6 months - after 6 months the Town pays 100%
Annual Individual Plan: package # D1


Annual Family Plan: package # D2











RESOLUTION 2009-1

Resolution of the Cherry Valley Town Board

WHEREAS: by state law an annual organizational meeting should be held as soon as possible after the new year begins, or as part of the first regularly scheduled monthly board meeting of the new year, and

WHEREAS: by state law the annual organizational meeting information is required to be presented and available to the public, and

NOW, THEREFORE BE IT RESOLVED: The Annual Organizational Meeting of the Town of Cherry Valley has been conducted, and the annual organizational information will be available to the public upon request of the Town Clerk.

Motion made by Councilperson Johnson to accept Resolution 2009-1 seconded by Councilperson Cornwell. A roll call of votes is taken: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, 3 yes and 0 no.

Motion carried.

Questions and comments are heard by the public present:

Andy Minnig requested to see the organizational meeting outline.

Wolfgang Welter asked how the Town is coming with the windmills.

There being no further business a motion to adjourn was made by Councilperson Johnson and seconded by Councilperson Cornwell.

Meeting adjourned at 8:06pm.

Respectfully submitted,

Mary Beth Flint
Town Clerk