DRAFT ONLY TB MEETING JANUARY 11, 2018


DRAFT ONLY TB MEETING JANUARY 11, 2018

The regular meeting of the Town Board of Cherry Valley was held on Thursday, January 11, 2018 with meeting called to order at 7:00PM by Supervisor Garretson.

The following individuals were sworn into office by Councilperson Cornwell:
Town Supervisor-Thomas Garretson
Councilperson-Jim Johnson
Councilperson-Ed VanDerWerker
Councilperson-Holly Waterfield
Town Clerk-Mary Beth Flint
Town Highway Superintendent-Tony Miles
Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Jim Johnson-Councilperson P
Mark Cornwell-Councilperson P
Holly Waterfield-Councilperson Excused
Ed VanDerWerker-Councilperson P
Tony Miles-Highway Superintendent P
Mary Beth Flint-Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented and or corrected.

Presentation of invoices and payments:
HEALTH CENTER FUND
134 Ricoh USA Inc $17.80pd
135 Cherry Valley Hardware LLC $39.50pd
136 Magna 5 $205.89pd
137 Mosert, Manzanero & Scott LLP $3,600.00pd
138 Ricoh USA Inc $72.87pd
139 RBS Inc $250.00pd
140 National Grid $114.10pd
141 Public Goods Pool $327.00pd
142 Bassett Healthcare $38,208.50pd
143 Medicare Part A $63.88pd
144 Ricoh USA Inc $17.80pd
145 JB Supply $185.56pd
146 Quill Corporation $323.00
147 Constellation Newenergy Inc $68.22pd
148 Quill Corporation $224.70pd

GENERAL FUND
DRAFT ONLY TB MEETING JANUARY 11, 2018

298 NBT Bank $8,387.94pd
299 Spectrum Enterprise $79.95pd
300 Otsego County Assessors Association $45.00pd
301 Fargo Overland Protective Services $120.00pd
302 JB Supply $146.01pd
303 Keith and Daphne Thompson $200.00pd
304 Spectrum Enterprise $74.95pd
305 Magna 5 $307.08pd
306 Tri-County Communications Inc $179.10pd
307 RL Parsons $750.33pd
308 National Grid $490.98pd
309 Casella Waste Services $52.84pd
310 Cintas Corporation #121 $312.61pd
311 JB Supply $54.95pd
312 Otsego Electric Cooperative Inc $75.00pd
313 State Comptroller $2,055.00pd
314 Hummel’s Offices Plus $47.71pd
315 Constellation Newenergy Inc $199.42pd
316 NYS Taxation and Finance $42.84pd
317 Emerson Testing LLC $60.00pd
318 Spectrum Enterprise $79.95pd
319 Hummel’s Office Plus $77.81pd
320 Dorothy Johnson $107.91
VOIDED CHECK 12558
VOIDED CHECK 12559

Highway Vouchers:
Item 3 (139-151)
Item 4 (23-25)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Waterfield seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Misc. information to the Town Clerk:
• Sales tax for the month of NOV $5,928.07
• Mortgage Tax Apr-Sep 2017 $6,207.16

Community Center/Alden Field and Park:
• Biddy Basketball continues.
• Open Basketball Wednesday nights from 7-9
DRAFT ONLY TB MEETING JANUARY 11, 2018

• Jeff Stiles and Mathias VanDerWerker thanked the Town Board for their support and the use of Alden Field for the Cherry Valley Outdoor games last year. The committee would like to use Alden Fields again for the Cherry Valley Outdoor Games scheduled for Father’s Day weekend in June. Also on February 17 will be the FREE preview of the Lumberjacks and Lumber Jill’s demonstration at the Community Center.

Village:
• Town and Village board minutes online @ cherryvalleyny.us

The Town Board audited the Town Clerk’s books for accuracy. Motion to accept the Town Clerk’s revenue and expense transactions for the year 2017 is made by Councilperson Cornwell and 2nd by Councilperson Waterfield. All in favor 5-yes 0-no Motion carried.

Town Clerk also requested the Town pay for the monthly Verizon Landline bill at her residence as this phone number is used for all calls made to the Town Clerk and for voicemail messages left for the Town Clerk and the Community Center. The current phone number at the Town Clerk’s office does not have voicemail messaging currently. Motion made to pay the Verizon landline bill while the Town Clerk works with the current phone company to set up a voicemail messaging system on the current Town Clerk phone number made by Councilperson Cornwell 2nd by Councilperson Johnson. 5-yes 0-no. Motion carried

Resolution 2018-1 Annual Organizational Meeting presented

Annual Organizational Meeting of the Cherry Valley Town Board

January 2018

The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.

If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers

DRAFT ONLY TB MEETING JANUARY 11, 2018

1. Minutes of the last Monthly Meeting - on file with the Town Clerk
2. Presentation of Monthly Invoices and Payments
3. Monthly Budget Review and NBT Account Balance Review
4. Misc. Information to the Town Clerk
5. Community Center / Alden Fields and Park
6. Misc. Information and Updates
7. Health Center
8. Town Facilities
9. Community Facilities Corp / Old School
10. Village
11. Town Planning
12. Highway Department
13. Federal / State / County

Public Questions, Comments, and Concerns….….2 minute limit per request

Adjourn

Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320
cvsupervisorgarretson@yahoo.com

Home Office and Evening Phone: 607-264-9045….. (7pm to 10pm is best)

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will provide all paid invoices with attached check stubs for monthly town board audit review and approval.

The Budget Officer will provide proof of any voided, damaged or destroyed check.

The adopted 2018 budget for the town $1,918,625
The adopted 2018 tax levy for the town $986,009

Included in the adopted 2018 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget $525,000
The Cherry Valley Fire Department Budget $94,904
The Cherry Valley Community Center Budget $23,000

The Town Clerk will stamp all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town of Cherry Valley Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

DRAFT ONLY TB MEETING JANUARY 11, 2018

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320

The following positions have been appointed, reappointed and /or reemployed for 2018

Town Health Officer Maureen Kuhn $200

Registrar of Vital Statistics Mary Beth Flint
Deputy Town Clerk Kevin Flint
Deputy Supervisor Amy Garretson

Town Attorney Will Green $6,450
Town Assessor Kassandra Cade - Laymon $9,000
Dog Control Officer Jarid Johnson $3,400
Town Historian Susan Miller $360
Town Tax Collector Dorothy Johnson $2,500
Community Center Director Mary Beth Flint $4,000
Community Center Custodian Kevin Flint $4,000
Health Center Cleaner Gary Schaffer $3,600
Health Center Office Manager Susan Schaffer $34,320
Town Highway Employees per hour $17.30
Town Highway Overtime per hour $25.95
Court Clerk Nicole Vanderwerker $3,000
Part Time Employees per hour $15.00
Swim Instructors per day $35.00

The following are elected paid positions for 2018

Town Supervisor / Budget Officer Tom Garretson $12,150
Town Clerk Mary Beth Flint $10,350
Town Councilperson Jim Johnson $2,850
Town Councilperson Mark Cornwell $2,850
Town Councilperson Ed Vanderwerker $2,850
Town Councilperson Holly Waterfield $2,850
Town Superintendent of Highway Tony Miles $45,000
Town Justice Fredy Herr $10,400
Town Justice Chris Barown $10,400

The following institutions and organizations will receive monetary contributions in 2018

Cherry Valley Emergency Squad $250
Cherry Valley American Legion $500
Cherry Valley Library $10,000
Cherry Valley Museum $10,000
Cherry Valley Firemen’s Auxiliary $100
Cherry Valley Fish and Game Club $250
DRAFT ONLY TB MEETING JANUARY 11, 2018

Cherry Valley Fire Department – Company No. 1 $250
Sharon Springs Silver and Gold Seniors $100
Roseboom Area Senior Citizens Club $100
Cherry Valley Facilities Corporation – Town Clerk Office Rent $2,700
Artworks $2,000

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.60 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3,500

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.

The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.

The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year

Brian Haig September - 2020 $250
Louis Guido September - 2018 $250
Edward Harvey September - 2019 $250

The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year

Howard Young September - 2024
Marion Holmes September - 2018
Tracy Donovan-Laughlin September - 2019
Lorraine Bosma September - 2020
Russell V. Flint September - 2021
DRAFT ONLY TB MEETING JANUARY 11, 2018

Carol Minich September - 2022
Julie Barown September - 2023

The 2018 fringe benefit package for full time town employees is as follows

2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 10 to 20 years of service
4 weeks vacation for 20 or more years of service

12 holidays - can be used on a floating basis – no carry over

5 personal days - can be used as needed - no carry over
10 sick days - can be used for sickness only - maximum carry over of 180 days

Town paid medical, dental and vision insurance coverage is available to full time employees – town paid medical, dental and vision insurance is not available to employees that chose the op-out program. (details below)

An op-out insurance program is available to full time employees - proof of other health insurance coverage is required – the annual op-out payment is based on the single package contract rate premium for the year. The op-out payment for 2018 is $9,400

Cintas work clothes provided daily to the highway department employees

Disability payment to full time employees is $510 / wk

Death benefit - payable to the estate of the full time employee is $100,000

Motion to accept Resolution 2018-1 as presented made by Councilperson Cornwell 2nd by Councilperson Waterfield. Roll Call Vote Supervisor Garretson-yes Councilperson Johnson-yes, Councilperson VanDerWerker-yes, Councilperson Cornwell-yes and Councilperson Waterfield-yes 5-yes 0-no Motion carried. 5 yes 0 no Motion carried.

Resolution 2018-2 Otsego County Snow and Ice Agreement presented
Motion to accept Resolution 2018-2 as presented made by Councilperson Johnson 2nd by Councilperson VanDerWerker. Roll Call Vote Supervisor Garretson-yes Councilperson Johnson-yes, Councilperson VanDerWerker-yes, Councilperson Cornwell-yes and Councilperson Waterfield-yes 5-yes 0-no Motion carried. 5 yes 0 no Motion carried.

Question and comments by the public present:

Howard Young stated concerns with how his road is being maintained. Highway Superintendent Miles answered all his questions and concerns.

Motion to adjourn- Councilperson Waterfiled Seconded-Councilperson VandDerWerker

There being no further business meeting adjourned at 7:46PM.
DRAFT ONLY TB MEETING JANUARY 11, 2018

Respectfully submitted,
Mary Beth Flint-Town Clerk
Town Board minutes were recorded.












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