DRAFT ONLY TB MEETING JANUARY 12, 2023

DRAFT ONLY TB MEETING JANUARY 12, 2023

 

The regular meeting of the Town Board of Cherry Valley was held on Thursday January 12. 2023 with meeting called to order at 7:00PM by Supervisor Garretson

 

Pledge to the Flag was said

 

Roll call of Officers was taken:

Tom Garretson-Supervisor P

Jim Johnson-Councilperson P

Ed VanDerwerker-Councilperson P  

Mark Cornwell-Councilperson P

Holly Waterfield-P

Highway Superintendent Marty Field-P

Mary Beth Flint-Town Clerk-P

 

Reading of last month’s minutes will be dispensed of and minutes accepted as presented and or corrected.    

 

Presentation of invoices and payments:

HEALTH CENTER FUND

125 Smile Makers $133.89pd

126 Public Goods Pool $283.00pd

127 Ricoh USA Inc $147.86pd

128 Quill Corporation $221.67pd

129 Spectrotel $271.73pd

130 National Grid $145.66pd

131 Constellation Newnergy Inc $184.19pd

132 Quill Corporation $763.06pd

133 Ricoh UDA Inc $19.00pd

134 Public Goods Pool $66.00pd

135 Mosert, Manzaner $ Scott LLP $4,100.00pd

 

GENERAL FUND

279 Otsego County Town Supervisor Association $100.00pd

280 Hummels Office Plus $122.55pd

281 Gate Cole Associates $590.00pd

282 Millers Cleaning Service $842.40pd

283 RL Parsons Inc $2,565.13pd

284 The Daily Star $77.78pd

285 Bruce Hall Corp $2.49pd

286 Tri-County Communications Inc $179.10pd

287 Spectrotel $399.92pd

288 Cintas Corporation #121 $331.82pd

289 Charter Communications $164.90pd

290 Otsego Computer Experts $433.00pd

291 Hummels Office Plus $144.52pd

292 Excellus BC/BS $310.28pd

293 National Grid $308.77pd

294 Constellation Newenergy Inc $314.19pd

295 State Comptroller $1,168.00pd

296 United Healthcare $17.65pd

 

Highway Vouchers:

Item 1 (235)

Item 3 (563-576)

Item 4 (183-184)

 

Councilperson Cornwell made a motion to accept the invoices and payments as presented, Councilperson VanDerwerker seconded the motion.  The invoices and payments have been presented and accepted.   All in favor 5 yes 0 no

 

Presentation of Invoices and Payments:

  • Budget reviewed as well as NBT Account balances

 

Misc. information to the Town Clerk:

  • Otsego County Sales Tax for the month of NOV $8,557.72
  • A free AED is being given to the Town.  Need to find a place to install it.
  • Town Clerk annual revenue and expense report submitted to the board
  • New recycling system is working well.
  • Received a phone call from an individual that the new locked gates at the recyclable center are inconvenient.

 

Community Center Alden Field and Park:

  • Biddy Basketball program
  • Pickle ball Tuesday nights
  • Soccer Friday nights
  • Community Center annual revenue came to $3,378.00

 

Village:

 

Health Center:

  • New Nurse Practitioner starts 1/23/2023

 

Highway Department:

  • New Loader is due in March
  • New trucks are 2-3 years out
  • Donated a truck to South Minden after the fire they had destroyed their fleet.

 

 

 

Resolution 2023-1 Adoption of the Annual Organizational Meeting

 

 

Annual Orqanizational Meetinq of the Cherry Valley Town Board

January 2023

The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.

If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order

Pledge to the Flag — (all are requested to stand)

Roll Call of Officers

1.      Minutes of the last Monthly Meeting - on file with the Town Clerk

2.      Presentation of Monthly Invoices and Payments

3.      Monthly Budget Review and NBT Account Balance Review

4.      Misc. Information to the Town Clerk

5.      Community Center / Alden Fields and Park

6.      Misc. Information and Updates

7.      Health Center

8.      Town Facilities

9.      Community Facilities Corp / Old School

10.  Village

11.  Town Planning

12.  Highway Department

13.  Federal / State / County

Public Questions, Comments, and Concerns..... . .2 minute limit per request

Adjourn

Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley 356 Mill Road - Cherry valley - NY - 13320 cvsupervisorgarretson@yahoo.com

Home Office and Evening Phone: 607-264-9045... .. (8pm to 10pm is best)

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will provide all paid invoices with attached check stubs for monthly town board audit review and approval.

The Budget Officer will provide proof of any voided, damaged or destroyed check.

The adopted 2023 budget for the town $2,128,972 The adopted 2023 tax levy for the town

Included in the adopted 2023 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget              $600,300

The Cherry Valley Fire Department Budget          $96,955

The Cherry Valley Community Center Budget     $20,400

The Town Clerk will stamp all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town of Cherry Valley Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Thomas Garretson - Town Supervisor - 356 Mill Road - Cherry Valley — 13320

The following positions have been appointed, reappointed and [or reemployed for 2023

Town Health Officer

Alletta Horth

$200

Registrar of Vital Statistics

Mary Beth Flint

 

Deputy Town Clerk

Kevin Flint

 

Youth Program Coordinator

Amy Garretson

 

Deputy Supervisor

Amy Garretson

 

Swim Program Director

Deb Whiteman

$1 ,ooo

Town Attorney

Will Green

$6,500

Town Assessor

Kassandra Cade - Laymon

$10,ooo

Dog Control Officer

Jarid Johnson

$3,500

Town Historian

Susan Miller

$370

Town Tax Collector

Mary Beth Flint

$2,600

Community Center Director

Mary Beth Flint

$4,200

Community Center Custodian

Kevin Flint

$4,200

Health Center Office Manager

Susan Schaffer

$39, 104

Court Clerk

Nicole Vanderwerker

$3,500

Town Highway Employees

per hour

$25.00

Town Highway Overtime

per hour

$37.50

Part Time Employees

per hour

$18.00

Swim Instructors

per day

$40.00

 

The following are elected paid positions for 2023

Town Supervisor / Budget Officer

Tom Garretson

$15,000

Town Clerk

Mary Beth Flint

$13,000

Town Councilperson

Jim Johnson

$3,000

Town Councilperson

Mark Cornwell

$3,000

Town Councilperson

Ed Vanderwerker

$3,000

Town Councilperson

Holly Waterfield

$3,000

Town Superintendent of Highway

Martin Field

$60,000

Town Justice

Fredy Herr

$12,000

Town Justice

Chris Barown

$12,000

The following institutions and organizations will receive monetary contributions in 2023

Cherry Valley Emergency Squad

$300

Cherry Valley American Legion

$560

Cherry Valley Library

$0.00

Cherry Valley Museum

$10,200

Cherry Valley Firemen's Auxiliary

$150

Cherry Valley Fish and Game Club

$300

Cherry Valley Fire Department — Company No. 1

$300

Cherry Valley Facilities Corporation — Town Clerk Office Rent

$3,600

Cherry Valley Artworks

$2,050

Salt and Sand Shed / Recyclables Transfer Station land lease

$3,000

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.75 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $5,000

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.

The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.

The Board of Assessment Review will consist of the following paid individuals

Brian Haig

$250

Louis Guido

$250

Edward Harvey

$250

The Town Planning Board will consist of the following non paid individuals

Lorraine Bosma - Chairperson

Cierra Utter — Deputy Chairperson

Frank McGrath - Secretary

Lisa Hershey

Karen Walker

Ellen LaSalle

Dave Cornelia

The 2023 fringe benefit package for full time town employees is as follows

2 weeks vacation for 1 to 10 years of service

3 weeks vacation for 10 to 20 years of service

4 weeks vacation for 20 or more years of service

12 holidays - can be used on a floating basis — no carry over

5 personal days - can be used as needed - no carry over

10 sick days - can be used for sickness only - maximum carry over of 180 days

Town paid medical, dental and vision insurance coverage is available to full time employees — town paid medical, dental and vision insurance is not available to employees that chose the op-out program. (details below)

An op-out insurance program is available to full time employees - proof of other health insurance coverage is required — the annual op-out payment is based on the single package contract rate premium for the year. The op-out payment for 2023 is $13,200

Cintas work clothes provided daily to the highway department employee

Motion made by Councilperson VanDerwerker and 2nd by Councilperson Johnson

 

Roll Call vote taken:  Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson VanDerwerker-yes, Councilperson Cornwell-yes and Councilperson Waterfield-yes 5-yes 0-no

Resolution 2023-1 is duly carried.

 

Public Questions, Comments and concerns…………..2 minute limit per request

 

 

 

 

 

 

 

Motion made by Councilperson Cornwell to adjourn the meeting 2nd by Councilperson Waterfield

 

There being no further business meeting adjourned at 7:27PM.

 

Next Town Board meeting will be Thursday, February 09, 2023 7:00PM

 

Respectfully submitted,

Mary Beth Flint, Town Clerk

Town Board meeting was recorded