TB Meeting January 10, 2008

The regular meeting of the Town of Cherry Valley Town Board was held on Thursday, January 10, 2008 with meeting called to order at 7:10PM by Supervisor Garretson.

Pledge to the Flag was said.

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Ed VanDerWerker Highway Superintendent P
Mary Beth Flint Town Clerk P

Minutes of the December 2007 meeting were read and corrected. Supervisor Garretson approved the minutes as corrected.

Bills for the month of January are presented:
01 Lyman & James Johnson 200.00pd
02 Cherry Valley Facilities Corp. 200.00pd
03 AFLAC 166.80pd
04 The Daily Star 24.30pd
05 Lisa Fassett 4.60pd
06 US Postal Service 236.60pd
07 Thomas Garretson 81.59pd
08 Time Warner of Albany 74.85pd
09 Suburban Propane 928.40pd
10 Broadview Networks 283.94pd
11 Cherry Valley Hardware 86.88pd
12 Transcription Associates 986.85pd
13 RBS, Inc. 250.00pd
14 Vets Disposal 57.34pd
15 Otsego County Assessors Association 25.00pd
16 Otsego County Town Clerks Association 50.00pd
17 Fredy Herr 39.77pd
18 Dan Kiesow 60.00pd
19 Hummel’s Office Plus 41.96pd
20 The Daily Star 31.50pd
21 Logical Net 17.95pd
22 Cherry Valley Facilities Corp. 400.00pd
23 US Postal Service 395.00pd
24 AW Direct 441.00pd
25 Suburban Propane 800.79pd
26 Ikon Financial Services 196.91pd
27 Postmaster 123.00pd
28 Medical Arts Press 77.38pd
29 Public Goods Pool 927.00pd
30 US Postal Service 696.60pd
31 Public Goods Pool 473.00pd
32 Lisa Fassett 50.30pd
33 The Freeman’s Journal 28.50pd
34 Excellus BC/BS 487.78pd
36 Voided Check # 5761 Verizon -154.35
37 Voided Check #5762 Verizon -154.35
38 Verizon 154.35pd
39 Bassett Healthcare 21,567.11pd
40 Voided Check #57381 James Johnson -205.87

Highway Vouchers:
Item 1 (1-2)
Item 3 (1-16)
Item 4 (1-2)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Cornwell seconded the motion. The invoices and payments have been presented and accepted. All in favor 3 yes 0 no. Motion carried.

Town share of monthly sales tax collected for the month of October 2007 is $4,800.53.

Information presented to the Town Clerk by Supervisor Garretson is as follows:
Agreement for the control of snow and ice on County Roads
Email from Judi Taylor-Verizon
Town of Cherry Valley Citizens Committee on Alternative and Renewable Energy Agenda for January 3, 2008

Martin Field spoke on behalf of the Tompkins Family regarding the recent Fund Raiser.


Community Center update given by Mary Beth Flint: Community Center is very busy this time of year hosting Biddy Basketball as well as other private functions. A recognition plaque needs to be replaced because it accidentally got broke.

Health Center: Supervisor Garretson reported the expenses for the month of December 2007 $30,525.00 and Revenues $33,273.00.

Town Facilities report: Supervisor Garretson reports Lisa Fassett will be cleaning the Health Center as well as the Town Board Room and bathrooms at the Town Barn.

Facilities Corporation update given by Sam Dubben: The boiler has been repaired. Bathrooms in the main hallway have been fixed as well. There was a working bathroom in the Teen Cafe during the down time of the hallway bathrooms. There have been financial rumors circulating regarding the Facilities Corp and Mr. Dubben assures these are just rumors. Financially the Corporation is running ok. The Child Daycare has and is a financial challenge at this time.

Village Shared Services: Lou Guido, trustee, wrote a letter to the NYS Parks and Trails for possible funding to put in a 1.25 mile walking trail between the Public Parking lot and Alden Field.

Visitor Center: Supervisor Garretson is waiting for correspondence from Barb Thomas of the NYSDOT.

Planning Board: Walter Buist, Chairman, reports there was no meeting for December 2007. Currently, there is no pending business. The January meeting is cancelled due to Mr. Buist being out of town. Meeting will resume in February.

Highway Department: Ed VanDerWerker, Highway Superintendent, reports he will talk with Terry Bliss of the County Planning Department regarding a Tire Day for Cherry Valley. Salt supply is back in stock at the County Highway Department. The current contract for snow and ice removal on County Highways expires in November 2008. This is a 3 year contract. Mileage of County roads in the Town of Cherry Valley can be added to the contract at the time of renewal.

County Rep Sam Dubben reports the Organizational meeting for the County was held and Jim Powers is the new County Chairman. Committees have been chosen as well. The County is looking into Workers Comp coverage being charged back to the Towns. Mr. Dubben also sits on the Board for Otsego Manor and feels the facility and the recent personnel issues are moving in the right direction.

Land Use Committee: No meeting in December. Meeting will resume in February due to Chairman being out of Town.

Alternative Renewable Energy Committee: Chairman, Mark Cornwell, reports the committee would like to host a NYSERDA sponsored audit of Town Facilities for money incentives to improve our infrastructure. The next meeting will be held on February 12 instead of February 5 do to the Chairman being out of town.

The Annual Organizational meeting for the Town of Cherry Valley is called to order at 7:35pm.

The following is the outline for Town Board Meetings:

Organizational Meeting of the Cherry Valley Town Board
Annual January 2008

The Town Board Meetings will be called to order at 7:00 pm, and will be held on the 2nd Thursday of the month. If the second Thursday falls on a holiday, it will be held on the 3rd Thursday. Board members will begin review of the invoices no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor, for consideration of a topic or presentation to appear on the monthly town board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:
Call to Order
Pledge to the Flag
Roll Call of Officers
Minutes of the last monthly meeting
Presentation of invoices and payments
Monthly information to the Town Clerk
Updates and New Business:
Community Center
Alden Fields
Health Center
Town Facilities
Community Facilities Corp
Shared Services with the Village
Visitor Center
Planning Board
Highway Department
Federal / State / County Info
Land Use Committee
Alternative / Renewable Energy Committee

Questions, Comments and Concerns from the public will be entertained prior to the board meeting adjournment. There will be a 2 minute limit per speaker.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will document and produce all invoices, paid and unpaid, for town board audit review and approval.

The adopted 2008 budget for the town is $ 1,362,156.
The adopted 2008 tax levy for the town is $ 689,526.

The Town Clerk will provide the Supervisor with 2 sealed copies of adopted resolutions.
The following positions have been reappointed for 2008

Town Health Officer Maureen Kuhn
Registrar of Vital Statistics Mary Beth Flint

The following positions have been reappointed and /or reemployed for 2008

Town Attorney Lynn Greene $6000
Town Assessor Kassandra Cade Laymon $8200
Dog Control Officer Jaird Johnson $3190
Town Historian Susan Miller $320
Town Tax Collector Dorothy Johnson $2270
Community Center Director Mary Beth Flint $3190
Community Center Custodian Dan Kiesow $3800
Health Center Cleaner per hour $10.00
Health Center Secretary Susan Schaffer $23,750
Health Center Office Manager Lisa Fassett $27,580
Town Highway Employees per hour $14.00
Court Clerks per hour $9.00
Part Time Employees per hour $10.00
Overtime per hour x 1.5

The following are elected positions for 2008

Town Supervisor / Town Budget Officer Tom Garretson $11,230
Town Clerk Mary Beth Flint $9580
Town Councilperson Jim Johnson $2675
Town Councilperson Mark Cornwell $2675
Town Superintendent of Highways Ed Vanderwerker $42,750
Town Justice Fredy Herr $8700
Town Justice Deb Whiteman $8700

The Official Town newspapers will be The Freeman’s Journal, The Richfield Mercury, The Daily Star, and The Cooperstown Crier.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.50 per mile
A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $2000.

The Superintendent of Highways will provide the Supervisor with the number of overtime hours per highway employee, no later then 4pm on the Wednesday of the payroll week.
The Board of Assessment Review will consist of the following town board appointed individuals with terms expiring on the following month and year:

Brian Haig September - 2007
Louis Guido September - 2008
Edward Harvey September - 2011

The Town Planning Board will consist of the following town board appointed individuals with terms expiring on the following month and year:

Jeff Wait September - 2008
Elizabeth Plymell September - 2009
Leonard Press September - 2010
Marion Holmes September - 2011
Edward Garretson September - 2012
Walter Buist September - 2013
Russell V. Flint September - 2014

The employee benefit package has been updated and is included with this document.

Town Board procedure changes for 2008 will include the following:
Damaged or voided checks will be included in the monthly presentation to the Town Clerk.
The Town Board Council members will be paid the first of every month.

Town Board goals for 2008 will include the following:
Reduce the health center outstanding accounts receivable amount by $40,000.

Improve the town web site and the forms of communication to the supervisor

Update contact information and the contact preference of the board member

Create job descriptions for all town board appointed positions

Delegation from the supervisor to the board for additional support and service

Fence installation between the Shelly and Town property

Adopt planning board supported land use regulations

Continue with the locker room renovation to create a multi purpose room

Educational – Informational meetings from the real property tax department

The use of fire proof safes for Town Clerk record retention

Town of Cherry Valley - Employee Benefits Package - 2008
Who pays
When you are eligible
What you receive
Town of Cherry Valley
Pro-rated for the first year
2 weeks for 1 to 10 years of service

3 weeks for 10 to 20 years of service

4 weeks for 20 or more years of service

12 Holidays
Town of Cherry Valley
On date of hire
New Year's Day

President's Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Election Day

Veterans' Day

Thanksgiving Eve Afternoon

Thanksgiving Day

Christmas Eve Afternoon

Christmas Day

Birthday or equivalent day off

Personal Days
Town of Cherry Valley
Pro-rated for the first year
5 days per year - no annual carry over

Sick Days
Town of Cherry Valley
Pro-rated for the first year
10 days per year - maximum annual carry over of 180 days

Medical Insurance
Town of Cherry Valley
Employee pays 20% of cost for the first 6 months - after 6 months of employment the Town of Cherry Valley pays 100%
Excellus - BlueCross/BlueShield

Annual Individual Plan: package # 060 and contract type 12

Annual Family Plan: package # 060 and contract type 14

Unemployment Insurance
Town of Cherry Valley
On date of hire
Town sends payment quarterly with form: NYS-45 to the state

Disability / Compensation Insurance
Town of Cherry Valley
On date of hire
Town sends payment quarterly with form: E06160-000 to standard security life insurance

State Retirement
On date of hire
Individual contributions, loans or arrears set up by town per employee's request

Dental Coverage
Town of Cherry Valley
On date of hire
Excellus - BlueCross/BlueShield

Annual Individual Plan: package # D1

Annual Family Plan: package # D2

Aflac Life Insurance
On date of hire
Individual policy type and coverage set up by town per employee's request

Resolution 2008-1 Annual Organizational Meeting is presented.

Councilman Cornwell made a motion to approve Resolution 2008-1 as presented, Councilperson Johnson second the motion. A roll call vote was taken Supervisor Garretson-yes, Councilperson Johnson-yes, and Councilperson Cornwell-yes. Yes votes-3 and 0 no votes. Resolution 2008-1 is approved and carried.

Resolution 2008-2 Otsego County All Hazard Mitigation Plan is presented.

Councilperson Johnson made a motion to accept Resolution 2008-2 as presented, Councilperson Cornwell second the motion. A roll call vote is taken. Supervisor Garretson-yes, Councilperson Cornwell-yes, Councilperson Johnson-yes. 3-yes votes 0-no votes. Resolution 2008-2 is approved and carried.

There were no questions or comments from the public present.

Councilperson Johnson made a motion to adjourn Councilperson Cornwell second the motion.

There being no further business the meeting was adjourned at 8:27pm.

Respectfully submitted,

Mary Beth Flint
Town Clerk