TB meeting January 12, 2012

TB meeting January 12, 2012

Pledge to the Flag was said

The regular meeting of the Town Board of Cherry Valley was held on Thursday, January 12, 2012 with meeting called to order at 7:00PM by Supervisor Garretson. 

The following elected individuals were given the Oath of office by Councilperson James Johnson:
Highway Superintendent Ed VanDerWerker
Town Clerk Mary Beth Flint
Councilperson Mark Cornwell
Supervisor Thomas Garretson
Town Attorney Lynn Green

Supervisor Garretson made a motion to appoint Tracy Donovan Laughlin to the Town Board, seconded by Mark Cornwell. This appointment is to fill the current vacancy on the Town Board and will expire on December 31, 2012.  The position will be on the Ballot for the General Election in November 2012.  Councilperson Donovan Laughlin is given the Oath of Office.

Roll call of Officers was taken:
Tom Garretson                 Supervisor                          P
Mark Cornwell               Councilperson                     P
Jim Johnson            Councilperson                     P
Chris Barown                         Councilperson                    Excused   
Ed VanDerwerker        Highway Superintendent    P
Tracy Laughlin            Councilperson            P
Mary Beth Flint            Town Clerk                      P
Town Attorney Green                        P

Supervisor Garretson stated going forward new for 2012 we will be dispensing from the reading of the minutes and will be accepting them a presented by the Town Clerk.  If anyone wants to read them before the meeting they are welcome to do so.  Amendments can be made by the Town Board as well.

Presentation of invoices and payments:
1 Paraco Gas                    $448.71pd
2 Time Warner Cable Business            $69.95pd
3 Rury’s Food Store                $191.46pd
4 Medical Arts Press                $47.98pd
5 Cherry Valley Hardware            $2.39pd
6 Hummel’s Office Plus                $62.81pd
7 RL Parson’s                    $1,508.31pd
8 The Daily Star                $56.70pd
9 RBS Inc.                    $250.00pd
10 Verizon Wireless                $101.68pd
11 Cinta’s Corporation #121            $305.10pd
12 JB Supply                    $116.85pd
13 Medical Arts Press                $40.99pd
14 State Comptroller                $2,645.00pd
15 Otsego County Town Supervisor        $100.00pd
16 DCH Enterprises                $730.65pd
17 Cornerstone Telephone Company        $381.90pd
18 Tri-County Communications            $179.10pd
19 Ikon Financial Services            $196.91pd
20 National Grid                $888.60pd
21 Department of the Treasury            $4,587.29pd
22 US Postal Service                $272.00pd
23 Time Warner Cable Business            $74.95pd
24 Excellus BC/BS                $140.20pd
25 Medical Arts Press                $609.74pd
26 Williamson Law Book Company        $25.39pd
27 Kassandra Cade-Laymon            $13.05pd
28 Bassett Healthcare                $29,888.19pd
29 Us Postal Service                $1,501.50pd
30 Postmaster                    $328.00pd
31 Public Goods Pool                $335.00pd
32 Hughesnet                    $64.99pd
33 MVP Health Care, Inc.            $2,712.54pd
34 Medical Arts Press                $60.97pd
35 Time Warner Cable Business            $69.95pd
36 RBS Inc.                    $250.00pd
37 M Wheelock Disposal            $44.50pd

Highway Vouchers:
Item 1 (1-2)
Item 3 (1-18)
Item 4 (1-2)

Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 5 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:
 Budget reviewed as well as NBT Account balances.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
 Town share of monthly County sales tax collected for the month of Oct 2011 is $5,046.32
 Treasurer of Otsego County Mortgage tax 4/1/11-9/30/11 $4,939.48
 NYS Department of Taxation and Finance (Transportation Dept.) $38,217.28
 NYS DOT Chips Capital Program $61,349.88
 SPCA Municipal Services Contract for 2012 Renewal
 Mike Sullivan from the State Comptrollers Office asked for a copy of the Local Law for the 2% cap override.  Supervisor Garretson asked how early we can pass the Law since this is something we will be doing every year.  Mr. Sullivan stated this can be done any time after the Organizational meeting.  Attorney Green stated this should be done in early September before you start the budget and its good protection.  Supervisor Garretson agreed even if we don’t go above 2%..  Attorney Green stated the tax cap was designed for down state municipalities and it kills the upstate smaller municipalities because of the smaller budgets. Attorney Green stated for examples if smaller municipalities want to give their Highway Employee’s a dollar an hour raise this will break your budget.  Councilperson Cornwell stated or if gas goes up a dollar the budget goes over the 2% cap.

Community Center/Alden Fields and Park: 
 WIC will be sending their quarterly payment.
 Spaghetti dinner scheduled on Feb. 4 for cancer awareness
 Winter Carnival is the first weekend March

Health Center:
 2011 Expense $404,227 and 2011 Revenue $404,359

Supervisor Garretson talked with Tavis Austin, Principal Planner Austin Consulting Services and he will be helping the Town Board out on an as needed basis and will be a contact for Walter Buist, Planning Board chairman.  Tavis will be the Boards “eyes and ears” in terms of helping out in regards to the Delta Highway Program and anything that comes up concerning planning.

Tavis asked if Supervisor Garretson expects his attendance at all Town Board meetings.  Supervisor Garretson stated Tavis, could present his findings in a summary to the Board and if the Board felt they needed further clarification then Tavis’s presence would be requested. Town Clerk Flint mentioned after attending the School for newly elected officials anytime there is communication between people such as e mail that you want as Town Record this needs to be forwarded to the Town Clerk so the communication can be printed and kept as communication.
Town Facilities:
 Review of Town Facilities with William Ryan and Associates on January 16.

 Town and Village board minutes online @ cherryvalleyny.us

Highway Department: 

Question and comments from the public present:

Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell.

There being no further business meeting adjourned at 7:36PM

Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.

Annual Organizational Meeting of the Cherry Valley Town Board

January 2012

The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.

If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers

1. Minutes of the last Monthly Meeting
2. Presentation of Monthly Invoices and Payments
3. Monthly Budget Review and NBT Account Balance Review
4. Misc. Information to the Town Clerk
5. Community Center / Alden Fields and Park
6. Misc. Updates
7. Health Center
8. Town Facilities
9. Community Facilities Corp / Old School
10. Village
11. Visitor Center
12. Town Planning
13. Highway Department
14. Federal / State / County

Public Questions, Comments, and Concerns….….2 minute limit per request


Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320

Home Office and Evening Phone: 607-264-9045….. (7pm to 9pm is best)
The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will produce all paid invoices with attached check stubs for monthly town board audit review and approval.

The adopted 2012 budget for the town         $1,485,858
The adopted 2012 tax levy for the town         $785,293

Included in the adopted 2012 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget        $425,000
The Cherry Valley Fire Department Budget         $88,065
The Cherry Valley Community Center Budget    $35,000
The Town Clerk will mark all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320
The following positions have been reappointed and /or reemployed for 2012:

Town Health Officer             Maureen Kuhn   
Registrar of Vital Statistics         Mary Beth Flint
Town Attorney                Lynn Green            $6250
Town Assessor            Kassandra Cade - Laymon    $8650
Dog Control Officer            Jarid Johnson            $3300
Town Historian             Susan Miller            $340
Town Tax Collector            Dorothy Johnson        $2400
Community Center Director        Mary Beth Flint        $3300
Community Center Custodian    Bob Loucks            $3980

Town Facilities Cleaner        per hour            $11.25

Health Center Office Manager    per hour            $14.85

Town Highway Employees        per hour            $15.50
Town Highway Overtime         per hour            $23.25

Court Clerks                per hour            $11.25

Part Time Employees            per hour            $11.25
The following are elected or appointed paid positions for 2012:

Town Supervisor / Budget Officer     Tom Garretson        $11,670   
Town Clerk                Mary Beth Flint        $9950
Town Councilperson            Jim Johnson            $2778
Town Councilperson             Mark Cornwell            $2778
Town Councilperson                            $2778
Town Councilperson             Chris Barown            $2778   
Town Superintendent of Highways    Ed Vanderwerker        $45,000   
Town Justice                Fredy Herr            $10,000
Town Justice                Michelle Wickwire        $10,000


The following institutions and organizations will receive monetary contributions in 2012:

Cherry Valley American Legion                    $470
Cherry Valley Library                            $8000
Cherry Valley Museum                        $9000
Cherry Valley Firemen’s Auxiliary                    $100
Sharon Springs Silver and Gold Seniors                $100
Roseboom Area Senior Citizens Club                $100   

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.50 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3000.

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual spring meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.
The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center with an annual budget and provide monthly updates of revenue and expense.

The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year:

Brian Haig            September - 2012            $250
Louis Guido            September - 2013            $250
Edward Harvey        September - 2016            $250

The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year:
Leonard Press            September - 2012
Walter Buist            September - 2013
Russell V. Flint        September - 2014
Carolyn Minich        September - 2015
Julie Barown            September - 2016
(vacant)            September - 2017
Marion Holmes        September - 2018

Tavis Austin – Principal Planning Consulting Services will provide the Town Board and the Planning Board with services as needed, not to exceed $3000. per year.

The 2012 fringe benefit package for full time town employees is as follows:

2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 11 to 20 years of service
4 weeks vacation for 21 or more years of service

12 holidays - can be used on a floating basis – no carry over

5 personal days - can be used as needed - no carry over

10 sick days - can be used as needed - maximum carry over of 180 days

Medical and dental insurance coverage after 6 months of employment

Op-Out Health Insurance Program is available - proof of other health insurance coverage is required - op-out payment is based on the single package contract rate premium for the year.

NYS Retirement - 3% employee contribution of salary for 10 years is required

Disability payment to employee is $510 / wk
Death benefit to employee - payable to the estate of the employee is $50,000