DRAFT TB meeting December 13, 2012

DRAFT TB meeting December 13, 2012

The regular meeting of the Town Board of Cherry Valley was held on Thursday, December 13, 2012 with meeting called to order at 7:00PM by Supervisor Garretson. 

Pledge to the Flag was said

Roll call of Officers was taken:

Tom Garretson                                  Supervisor P
Mark Cornwell                                 Councilperson Excused-Present at 7:25
Jim Johnson                                      Councilperson P
Chris Barown                                    Councilperson Excused           
Ed VanDerwerker                             Highway Superintendent P
Tracy Laughlin                                  Councilperson P
Mary Beth Flint                                 Town Clerk P

Town Attorney Lynn Green is in attendance.

Reading of last months minutes will be dispensed of and minutes accepted as presented. 
Any corrections can be made to the Town Clerk.

Presentation of invoices and payments:

000 Voided Check 9421
000 Voided Check 9416
000 Voided Check 9410
410 NYS Association of Towns $800.00pd
411 Williamson Law Book Company $38.97pd
412 Regen, LLC $425.00pd
413 Time Warner Cable Business $69.95pd
414 Verizon Wireless $105.50pd
415 Cherry Valley Hardware $78.09pd
416 The Daily Star $74.70pd
417 NBT Bank $26,132.83pd
418 Cintas Corporation #121 $308.19pd
419 DCH Enterprises $909.00pd
420 Rose Morley $58.00pd
421 Jaird Johnson $114.50pd
422 JB Supply $110.15pd
423 Edward VanDerWerker $36.70pd
424 Rury’s Food Store $35.85pd
425 Richoh USA Inc $87.00pd
426 Medical Arts Press $380.89pd
427 William T. Ryan Associates $781.39pd
428 National Grid $904.02pd
429 US Postal Service $6.95pd
430 Cornerstone Telephone Company $388.25pd
431 State Comptroller $1,955.00pd
432 Public Goods Pool $465.00pd
433 Bassett Healthcare $27,785.78pd
434 Amy Garretson $42.68pd
435 Time Warner Cable Business $74.95pd
436 Paraco Gas $62.83pd
437 Medical Arts Press $130.45pd
438 Excellus BC/BS $140.20pd
439 Richoh USA Inc $37.50pd
440 Hummel’s Office Plus $285.24pd
441 US Postal Service $262.55pd
442 Hughesnet $64.99pd
443 CDPHP Universal Benefits $658.74pd

Highway Vouchers:
Item 1 (49-53)
Item 3 (158-175)
 

Councilperson Laughlin made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion.  The invoices and payments have been presented and accepted.  All in favor 5 yes 0 no.  Motion carried.

Presentation of Invoices and Payments:

• Budget reviewed as well as NBT Account balances.

Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:

• Town share of monthly County sales tax collected for the month of Sept 2012 is $5,535.60
• Treasurer of Otsego Count Mortgage Tax check $9,267.22
• Certificate of Liability Insurance Noyle W. Johnson Inc. for Casella Waste Management of NY Inc.

Community Center/Alden Fields and Park: 

• Biddy basketball has begun so Community Center is being utilized.
• American Legion had a great turn out for their annual Run/Walk event for Veteran’s Day.
• Men’s Basketball is going well as well as Girl Scout events.

Miscellaneous Information:

• Seasonal to Limited Use Roads Procedure.  Town Attorney presented a draft local law to review.  Highway Superintendent VanDerWerker would like to make a change in Section 4-Limitation on Issuance of Permit.
• Supervisor Garretson handed out a sheet that outlines the Term’s of office for Appointed Offices.

Health Center:

• 2011 Certified Audit was reviewed by the Board Member’s present.  Audit report will be filed with the Town Clerk

Village:

• Town and Village board minutes online @ cherryvalleyny.us
• The Children’s Christmas this year was able to benefit 7 families and some Senior Christmas meals as well as the Christmas Eve celebration.

 Highway:

• Truck went on line last week.  Should be shipped in March.

Federal/State/County:

• Beth Rosenthal gave an update on County Business. 

Resolution 2012-6 Audit of Town Justice Court Records for 2011

 PROPSED ACTION:  Required annual examination and audit of town justice court records and dockets.

WHEREAS:  Section 2019-a of the Uniform Justice Court Act requires that town justices annually provide their court records and dockets to their respective town auditing boards, and that such records then be examined or audited and that fact be entered into the minutes of the board’s proceedings; and

WHEREAS:  The town supervisor on behalf of the town justices has presented the court records and dockets to the town board for examination and audit: and

WHEREAS:  Record of this examination, audit and resolution will be forwarded to Linda Miller, Chief Internal Auditor, NYS Office of Court Administration, 98 Niver Street, Cohoes, NY  12047; and

NOW, THEREFORE, BE IT RESOLVED:  The town board has conducted the required examination and audit of the court records and dockets of the Town of Cherry Valley for the calendar year 2011

Supervisor Garretson asked for a motion to adopt Resolution 2012-6 Audit of Town Justice Court Records for 2011

Motion made by Councilperson Johnson to accept Resolution 2012-6 as presented, seconded by Councilperson Laughlin.  Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 4 yes 0 no.  Resolution 2012-6 Audit of Town Justice Court Records for 2011is duly carried.

Questions, comments or concerns by the public present:

None

Motion to adjourn-Councilperson Johnson Seconded by Councilperson Cornwell

There being no further business meeting adjourned at 7:38pm.

Respectfully submitted,

Mary Beth Flint, Town Clerk
Town Board minutes were recorded.