DRAFT ONLY TB/ANNUAL ORGANIZATIONAL MEETING JANUARY 14, 2021

DRAFT ONLY TB/ANNUAL ORGANIZATIONAL MEETING JANUARY 14, 2021 The regular meeting of the Town Board of Cherry Valley was held on Thursday January 14, 2021 with meeting called to order at 7:00PM by Supervisor Garretson. Pledge to the Flag was said Roll call of Officers was taken: Tom Garretson-Supervisor P Jim Johnson-Councilperson P Ed VanDerwerker-Councilperson Excused Mark Cornwell-Councilperson P Holly Waterfield-P Highway Superintendent Marty Field-P Mary Beth Flint-Town Clerk-P Reading of last month’s minutes will be dispensed of and minutes accepted as presented and or corrected. Presentation of invoices and payments: HEALTH CENTER FUND 134 National Grid $165.74pd 135 Ricoh USA Inc $17.80pd 136 Ricoh USA Inc $72.87pd 137 American Wholesalers $710.78pd 138 Spectrotel $279.53pd 139 Bassett Healthcare $67,049.74pd 140 Constellation Newenergy Inc $73.52pd 141 Ricoh USA Inc $17.80pd 142 Public Goods Pool $721.00pd GENERAL FUND 230 Kevin Flint Lettering $200.00pd 231 US Postal Service $667.05pd 232 Tri-County Communications Inc $179.10pd 233 Hummel’s Office Plus $120.93pd 234 RL Parsons Inc $831.05pd 235 Charlie Gaughan $200.00pd 236 National Grid $405.83pd 237 Spectrum Enterprise $74.95pd 238 Spectrum Enterprise $79.95pd 239 Tri-County Communications Inc $231.00pd 240 Hummel’s Office Plus $67.39pd 241 Dorothy Johnson $30.25pd 242 Jeff Stiles Contractor $3,480.62pd 243 Charlie Gaughan $315.00pd DRAFT ONLY TB/ANNUAL ORGANIZATIONAL MEETING JANUARY 14, 2021 244 Spectrotel $351.64pd 245 US Postal Service $335.30pd 246 On Time Waste $40.00pd 247 Excellus BC/BS $391.06PD 248 Gates Cole Associates $136.00pd 249 Constellation Newenergy Inc $143.91pd 250 Cintas Corp #121 $251.96 Voided check 13992 Voided check 14000 Voided check 14001 Highway Vouchers: Item 1 (138-139) Item 3 (309-318) Item 4 (128-132) Councilperson Cornwell made a motion to accept the invoices and payments as presented, Councilperson Waterfield seconded the motion. The invoices and payments have been presented and accepted. All in favor 4 yes 0 no Presentation of Invoices and Payments: • Budget reviewed as well as NBT Account balances. Misc. information to the Town Clerk: • Sales Tax for the month of NOV check from the County $5,555.61 • Mortgage Tax check from Otsego County Treasurer $11,193.07 • Thank you cards received from CV museum and CVF Auxiliary • Received notification from the State regarding bridge rehabilitation which carries Route 20 over Route 166 to be slated for 2022. Community Center Alden Field and Park: • Major rood leak onto the gym floor and the integrity of the ceiling is questionable at this time. CC gym area will remain closed until repairs can be made. • Gym and conference room remain closed with the exception of Town Board, Town Planning Board and Food Pantry Board meetings. Community Facilities Corp/Old School • Senior living apartments are done. Due to COVID still being an issue holding off until May for possible move in. Town Planning Board: • Motion to appoint Lorraine Bosma as Planning Board Chairperson is made by Councilperson Johnson and 2nd by Councilperson Waterfield. 4 yes 0 no motion carried. Holly has heard back from Will Green regarding the Solar Law document and is hoping DRAFT ONLY TB/ANNUAL ORGANIZATIONAL MEETING JANUARY 14, 2021 to have this on the agenda by next meeting. Village: • Town and Village Board Minutes and info- www.cherryvalleyny.us Highway Department: • Closing on the Bond for the truck is tomorrow and will send out the paperwork to Burr and Henderson. • Marty met with John Skoons (?) from Gorman’s and toured a couple of roads in the Town that need paving. Mary and John went up North this Summer to look at a new style of paving. The roads stability looked great with this new crusher run. Resolution 2021-1 Annual Organizational Meeting Annual Organizational Meeting of the Cherry Valley Town Board January 2021 The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm. If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month. Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting. 96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda. The Rules of Procedure for the monthly Town Board meeting are as follows: Call to Order Pledge to the Flag – (all are requested to stand) Roll Call of Officers 1. Minutes of the last Monthly Meeting - on file with the Town Clerk 2. Presentation of Monthly Invoices and Payments 3. Monthly Budget Review and NBT Account Balance Review 4. Misc. Information to the Town Clerk 5. Community Center / Alden Fields and Park 6. Misc. Information and Updates 7. Health Center 8. Town Facilities Community Facilities Corp / Old School DRAFT ONLY TB/ANNUAL ORGANIZATIONAL MEETING JANUARY 14, 2021 9. Village 10. Town Planning 11. Highway Department 12. Federal / State / County Public Questions, Comments, and Concerns….….2 minute limit per request Adjourn Contact information for the Town Supervisor is as follows: Tom Garretson - Supervisor - Town of Cherry Valley 356 Mill Road - Cherry Valley - NY - 13320 cvsupervisorgarretson@yahoo.com Home Office and Evening Phone: 607-264-9045….. (7pm to 10pm is best) The Town Supervisor will serve as the Town Budget Officer. The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board. The Budget Officer will provide all paid invoices with attached check stubs for monthly town board audit review and approval. The Budget Officer will provide proof of any voided, damaged or destroyed check. The adopted 2021 budget for the town $1,909,260 The adopted 2021 tax levy for the town $1,073,170 Included in the adopted 2021 Town Budget, are the following budgets: The Cherry Valley Health Center Budget $580,000 The Cherry Valley Fire Department Budget $93,800 The Cherry Valley Community Center Budget $28,400 The Town Clerk will stamp all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town of Cherry Valley Stamp. One copy of each stamped document will be provided to the Town Supervisor. Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to: Thomas Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320 The following positions have been appointed, reappointed and /or reemployed for 2021 DRAFT ONLY TB/ANNUAL ORGANIZATIONAL MEETING JANUARY 14, 2021 Town Health Officer Maureen Kuhn $200 Registrar of Vital Statistics Mary Beth Flint Deputy Town Clerk Kevin Flint Deputy Supervisor Amy Garretson Swim Program Director Deb Whiteman $800 Town Attorney Will Green $6,500 Town Assessor Kassandra Cade - Laymon $9,400 Dog Control Officer Jaird Johnson $3,500 Town Historian Susan Miller $370 Town Tax Collector Mary Beth Flint $2,600 Community Center Director Mary Beth Flint $4,200 Community Center Custodian Kevin Flint $4,200 Health Center Cleaner Gary Schaffer $3,600 Health Center Office Manager Susan Schaffer $35,672 Court Clerk Nicole Vanderwerker $3,200 Town Highway Employees per hour $18.20 Town Highway Overtime per hour $27.30 Part Time Employees per hour $15.00 Swim Instructors per day $35.00 The following are elected paid positions for 2021 Town Supervisor / Budget Officer Tom Garretson $13,000 Town Clerk Mary Beth Flint $11,000 Town Councilperson Jim Johnson $3,000 Town Councilperson Mark Cornwell $3,000 Town Councilperson Ed Vanderwerker $3,000 Town Councilperson Holly Waterfield $3,000 Town Superintendent of Highway Martin Field $45,000 Town Justice Fredy Herr $11,000 Town Justice Chris Barown $11,000 The following institutions and organizations will receive monetary contributions in 2021 Cherry Valley Emergency Squad $300 Cherry Valley American Legion $560 Cherry Valley Library $10,200 Cherry Valley Museum $10,200 Cherry Valley Firemen’s Auxiliary $150 Cherry Valley Fish and Game Club $300 Cherry Valley Fire Department – Company No. 1 $300 Cherry Valley Facilities Corporation – Town Clerk Office Rent $3,600 Artworks $2,050 Salt and Sand Shed / Recyclables Transfer Station land lease $2,800 DRAFT ONLY TB/ANNUAL ORGANIZATIONAL MEETING JANUARY 14, 2021 The Official Town Newspaper will be The Daily Star. The Official Town Bank will be the Cherry Valley branch of NBT Town business travel reimbursement will be $0.60 per mile A Petty Cash fund in the amount of $200 is granted to the Town Clerk. A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3,500 The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week. The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense. The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields. The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board. The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense. The Board of Assessment Review will consist of the following paid individuals Brian Haig $250 Louis Guido $250 Edward Harvey $250 The Town Planning Board will consist of the following non paid individuals Lorraine Bosma - Chairperson Tracy Donovan – Deputy Chairperson Lisa Hershey Karen Walker - Secretary Ellen LaSalle The 2021 fringe benefit package for full time town employees is as follows DRAFT ONLY TB/ANNUAL ORGANIZATIONAL MEETING JANUARY 14, 2021 2 weeks vacation for 1 to 10 years of service 3 weeks vacation for 10 to 20 years of service 4 weeks vacation for 20 or more years of service 12 holidays - can be used on a floating basis – no carry over 5 personal days - can be used as needed - no carry over 10 sick days - can be used for sickness only - maximum carry over of 180 days Town paid medical, dental and vision insurance coverage is available to full time employees – town paid medical, dental and vision insurance is not available to employees that chose the op-out program. (details below) An op-out insurance program is available to full time employees - proof of other health insurance coverage is required – the annual op-out payment is based on the single package contract rate premium for the year. The op-out payment for 2021 is $11,820 Cintas work clothes provided daily to the highway department employees Disability payment to full time employees is $510 / wk Death benefit - payable to the estate of the full time employee is $100,000 Motion to accept Resolution 2021-1 is made by Councilperson Cornwell and 2nd by Councilperson Waterfield. Roll Call vote is taken: Superintendent Garretson-yes, Councilperson Cornwell-yes, Councilperson Johnson-yes and Councilperson Waterfield-yes 4 yes 0 no Public Questions, Comments and concerns…………..2 minute limit per request Andy Minnig extended a Thank You from Artworks for the Town’s donation. 2021-Sculpture Trail and 2022-Kite Fest. Motion to adjourn- Councilperson Cornwell Seconded-Councilperson Johnson There being no further business meeting adjourned at 7:39PM. Next Town Board meeting is FEBRUARY 11, 2021 AT 7:00PM Respectfully submitted, Mary Beth Flint-Town Clerk- Town Board minutes were recorded.