Saturday, March 9, 2013
DRAFT Town Board meeting February 14, 2013
PUBLIC HEARING FOR LOCAL LAW 2013-2 DOG CONTROL LAW FEE REVISION is opened at 7:00PM by Supervisor Garretson.
Public Comment:
None
The Public Hearing is closed at 7:03PM
DRAFT TB meeting February 14, 2013
The regular meeting of the Town Board of Cherry Valley was held on Thursday, February 14, 2013 with meeting called to order at 7:03PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson Excused
Jim Johnson Councilperson P
Chris Barown Councilperson Excused (arrived at 7:30)
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson Excused
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
37 Kassandra Cade-Laymon $16.00pd
38 Otsego Electric Cooperative Inc. $104.90pd
39 Dorothy Johnson $402.50pd
40 Verizon Wireless $107.73pd
41 Richoh USA Inc. $87.00pd
42 Town Tax Collector $98.00pd
43 RL Parsons $1,863.60pd
44 Cherry Valley Hardware $53.10pd
45 Postmaster $44.00pd
46 Susquehanna SPCA $110.00pd
47 Postmaster $18.00pd
48 Otsego Telephone Systems Inc $315.00pd
49 Medical Arts Press $7.79pd
50 Swish Kenco LTD $41.65pd
51 Casella Waste Services $44.50pd
52 Rury’s Food Store $155.29pd
53 Mary Beth Flint $21.06pd
54 RBS Inc $175.00pd
55 Postmaster $100.00pd
56 Amber Emerson Testing $175.00pd
57 Otsego County Highway Superintendent Association $100.00pd
58 State Comptroller $3,630.00pd
59 Time Warner Cable Business $74.95pd
60 Hummel’s Office Plus $270.00pd
61 William T Ryan Associates $1,449.05pd
62 Cornerstone Telephone Company $424.53pd
63 Cintas Corporation #121 $253.47pd
64 Thompson Electric and Plumbing $1,528.53pd
65 Dorothy Johnson $59.58pd
66 National Grid $1,228.55pd
67 Cherry Valley Facilities Corp $2,700pd
68 American Legion Post 1360 $480.00pd
69 Cherry Valley Fire District $88,490.00pd
70 Lyman and James Johnson $2,400pd
71 Cherry Valley Library $10,000.00pd
72 Cherry Valley Historical Association $10,000.00pd
73 Sue Miller $350.00pd
74 Silver and Gold Seniors $100.00pd
75 Roseboom Area Senior Citizens $100.00pd
76 Cherry Valley Fireman’s Auxiliary $100.00pd
77 Excellus BC/BS $140.20pd
78 Otsego Electric Cooperative Inc $49.99pd
79 Public Goods Pool $291.00pd
80 Medical Arts Press $42.62pd
81 Williamson Law Book Company $660.00pd
82 RBS Inc $60.00pd
83 NBT Bank $42,590.71pd
84 CDPHP Universal Benefits $658.74pd
85 Medical Arts Press $273.16pd
86 RICHOH USA Inc $70.80pd
87 Postmaster $106.00pd
88 DCH Enterprises $901.65pd
89 NYS Retirement System $15,173.00pd
90 Michelle Wickwire $105.03pd
91 Otsego County Magistrates Association $40.00pd
92 NYS Magistrates Association $80.00pd
93 Paraco Gas $1,060.66pd
94 Gates Cole Associates $24,027.46pd
95 Otsego Telephone System Inc $2,950.00pd
96 Us Postal Service $1,123.20pd
97 Bassett Healthcare $36,607.01pd
000 Voided Check 9563
000 Voided Check 9506
000 Voided Check 9504
000 Voided Check 9505
Highway Vouchers:
Item 3 (16-33)
Item 4 (4-6)
Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion. The invoices and payments have been presented and accepted. All in favor 3 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of November 2012 is $8,644.74
• Thank you card’s received from the Roseboom Area Senior’s Group as well as Kathy Lane Cherry Valley Historical Association
Community Center/Alden Fields and Park:
• Little League Coordinator will schedule their own practices and games down at Alden Field for the spring and summer
• Reservations are steady for weekends so far straight through until August
Miscellaneous Information:
• Town Office Position Terms Expiring in 2013 Supervisor, Town Clerk, Superintendent of Highways, Town Justice Wickwire, two Councilpersons Johnson and Laughlin’s seats.
• CV Fire Dept Past and Present Calendar 2013
• News letter from the State Comptroller’s Office regarding Federal and State Aid Shrink as a Share of Revenues
Health Center:
• Bassett Healthcare EPIC Implementation. Lines have been dropped for the new EPIC computers.
• 5327 Patient visits for 2012-exp/visit $81.95-rev/visit $81.12
• 2012 Community Health Center Annual Report
• Letter from Maureen Kuhn, Health Officer for the Town regarding grant received to update the Medical Records to an Electronic Medical Record
Community Facilities Corp/Old School
• Jim Johnson reported the Corp is working on fund raisers to replace windows in the oldest part of the school.
Village:
• Town and Village board minutes online @ cherryvalleyny.us
• Kevin Flint reported a water mane break was fixed in front of Rury’s
Town Planning:
• Delta FAQ on file at the Town Clerk’s Office
Highway:
• Supervisor Garretson gave Superintendent of Highways VanDerWerker info regarding the Hazardous Waste Mitigation Plan
• Public Hearing for Seasonal Town Road Local Law on March 14, 2013 at 7:00pm
Federal/State/County:
• Beth Rosenthal was present to give a County Board update.
• Otsego County Treasurer’s statement of moneys paid to the Town of Cherry Valley beginning Jan 1, 2012 and ending Dec 31, 2012
Local Law 2013-2 Dog Control Law Fee Revision is an amendment to our local Law 2011-1 ceased dogs may be redeemed by showing proof of licensing and identification pursuant to the terms of article 7 Ag & Markets by paying the fine set fourth in section 118 of said article. This law is basically to have the Towns fees consistent with the SPCA’s fees.
Motion to accept Local Law 2013-2 Dog Control Law Fee Revision is made by Councilperson Barown and seconded by Councilperson Johnson. Roll call vote of officers: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Barown-yes. 3 yes 0 no. Local Law 2013-2 is passed.
Question and comments by the public present:
Robert Spencer spoke to the Board regarding land he owns in Cherry Valley at the end of Morton Road. His question to the board is what does it take to change a seasonal road to an open road? Superintendent of Highways Ed VanDerWerker answered; a year round residence. When does Farm the Market apply? He has hay barns on the property, which he stores hay in that he sells throughout the year, however when the snow gets to deep they stop selling hay. He is looking to have the road plowed to accommodate the tractor trailers. Supervisor Garretson stated we have to be careful when touching a seasonal road, then we open ourselves up to all the seasonal roads. Supervisor Garretson will have to get in touch with the Town attorney for guidance on this issue. Mr. Spenser disagrees with that as all the roads that are seasonal in the Town were not deemed seasonal all at once. Highway Superintendent stated if the Town plowed the road and maintained the road to the driveway so people can get in to the barns to get the hay they purchased and then you stopped selling hay and the road was no longer plowed the Town would be liable if someone were to drive down the road and get stranded.
Motion to adjourn-Councilperson Barown Seconded by Councilperson Johnson
There being no further business meeting adjourned at 7:49pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
Saturday, January 26, 2013
DRAFT TB meeting January 10, 2013
DRAFT TB meeting January 10, 2013
The regular meeting of the Town Board of Cherry Valley was held on Thursday, January 10, 2013 with meeting called to order at 7:00PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
1 Department of the Treasury $192.97pd
2 Tri-County Communications Inc $ 2,328.54pd
3 RBS Inc $250.00pd
4 Richoh Usa Inc $87.00pd
5 Time Warner Cable Business $69.95pd
6 Medical Arts Press $257.64pd
7 Cherry Valley Hardware $56.80pd
8 DCH Enterprises $777.00pd
9 Bruce Hall Corp $35.56pd
10 RL Parsons Inc $2,962.46pd
11 Verizon Wireless $104.85pd
12 Tri-County Communications $254.10pd
13 Cornerstone Telephone Co $424.71pd
14 Casella Waste Services $44.50pd
15 William T Ryan Associates $1,221.37pd
16 Cintas Corporation #121 $254.46pd
17 State Comptroller $3,520.00pd
18 Casella Waste Services $44.50pd
19 National Grid $1,174.26pd
20 Gates Cole Associates $668.00pd
21 Time Warner Cable Business $74.95pd
22 Williams Fence of CNY $2,348.50pd
23 Excellus BC/BS $140.20pd
24 US Postal Service $278.95pd
25 Paraco Gas $796.24pd
26 Public Goods Pool $352.00pd
27 NYS Unemployment Insurance $221.33pd
28 CDPHP Universal Benefits $658.74pd
29 Bassett Healthcare $25,937.28pd
30 Hummel’s Office Plus $187.84pd
31 Time Warner Cable Business $69.95pd
32 Medical Arts Press $271.87pd
33 Richoh USA Inc $37.50pd
34 Paraco Gas $310.00pd
35 RBS Inc $310pd
36 Hughesnet $64.99pd
000 Voided Check 9466
000 Voided Check 9476
000 Voided Check 9478
Highway Vouchers:
Item 1 (1-3)
Item 3 (1-16)
Item 4 (1-3)
Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of OCT 2012 is $5,246.02
• NYSDOT Snow & Ice $39,461.30
• NYS Thruway Authority CHIPS Capital Program $62,533.50
• NYS Department of Taxation and Finance $11,302.34
• Tom received an old invoice from March 2012 in the amount of $11, 302.34 for the Visitor’s Center the State promised to pay and they did.
Community Center/Alden Fields and Park:
• Nothing new to report. Biddy Basketball is ongoing.
• Blood Drive on January 30.
• Received a $250 volunteerism check from Walmart
Health Center:
• Doing well so far.
• Bassett Healthcare EPIC Implementation. Chris has about 4 hours of work left to do. All the lines have been dropped to hook up EPIC. Need to know how much time is left on the copier lease. There is a Grant application to apply for a copier so the Health Center could own the copier instead of leasing.
• Jeff Stiles called Supervisor Garretson regarding the boiler at the Health Center. The boiler is about 45 years old and in need of replacing soon.
Miscellaneous Updates:
• Town Clerk is working with nCourt to set up a website to be able to accept credit card payments for future revenue transactions.
• Seasonal to limited use roads procedure. A Public Hearing will be held on this before the next regular Town Board meeting in March.
• Tom presented the SPCA fee schedule revision to Lynn Green town attorney to review.
• Social Security Payroll Tax-increase from 4.2% to 6.2%
Village:
• Town and Village board minutes online @ cherryvalleyny.us
Town Planning:
• Tavis gave a Hazard Mitigation update.
Highway Department:
• Truck construction is still in progress.
Councilperson Cornwell asked why the Town has two Justices. Town Attorney states you can cut it back to one Justice, however, that is a lot of work for one Justice and Town’s that have cut back to one Justice ultimately put it back in the budget to have 2 Justices. Supervisor Garretson stated also the Justices used to be part of the Town Board.
Supervisor asked if the Town Clerk is registrar for both the Town and the Village and they are two separate Registrars’s as Town Records are different than Village Records.
Resolution 2013-1 Annual Organizational Meeting
Annual Organizational Meeting of the Cherry Valley Town Board
January 2013
The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.
If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.
Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.
96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.
The Rules of Procedure for the monthly Town Board meeting are as follows:
Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers
1. Minutes of the last Monthly Meeting are on file with the Town Clerk
2. Presentation of Monthly Invoices and Payments
3. Monthly Budget Review and NBT Account Balance Review
4. Misc. Information to the Town Clerk
5. Community Center / Alden Fields and Park
6. Misc. Information
7. Health Center
8. Town Facilities
9. Community Facilities Corp / Old School
10. Village
11. Town Planning
12. Highway Department
13. Federal / State / County
Public Questions, Comments, and Concerns….….2 minute limit per request
Adjourn
Contact information for the Town Supervisor is as follows:
Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320
cvsupervisorgarretson@yahoo.com
Home Office and Evening Phone: 607-264-9045….. (7pm to 9pm is best)
The Town Supervisor will serve as the Town Budget Officer.
The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.
The Budget Officer will produce all paid invoices with attached check stubs for monthly town board audit review and approval.
The Budget Officer will provide proof of any voided, damaged or destroyed check.
The adopted 2013 budget for the town $1,520,440
The adopted 2013 tax levy for the town $808,770
Included in the adopted 2013 Town Budget, are the following budgets:
The Cherry Valley Health Center Budget $450,000
The Cherry Valley Fire Department Budget $88,490
The Cherry Valley Community Center Budget $34,400
The Town Clerk will mark all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town Stamp.
One copy of each stamped document will be provided to the Town Supervisor.
Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:
Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320
The following positions have been reappointed and /or reemployed for 2013
Town Health Officer Maureen Kuhn
Registrar of Vital Statistics Mary Beth Flint
Town Attorney Lynn Green $6350
Town Assessor Kassandra Cade - Laymon $8800
Dog Control Officer Jarid Johnson $3350
Town Historian Susan Miller $350
Town Tax Collector Dorothy Johnson $2450
Community Center Director Mary Beth Flint $3350
Community Center Custodian Bob Loucks $4050
Health Center Cleaner per hour $11.50
Health Center Office Manager per hour $15.15
Town Highway Employees per hour $15.80
Town Highway Overtime per hour $23.70
Court Clerks per hour $11.50
Part Time Employees per hour $11.50
Swim Instructors per day $20.00
The following are elected paid positions for 2013
Town Supervisor / Budget Officer Tom Garretson $11,900
Town Clerk Mary Beth Flint $10,150
Town Councilperson Jim Johnson $2778
Town Councilperson Mark Cornwell $2778
Town Councilperson Chris Barown $2778
Town Councilperson Tracy D. Laughlin $2778
Town Superintendent of Highways Ed Vanderwerker $46,350
Town Justice Fredy Herr $10,200
Town Justice Michelle Wickwire $10,200
The following institutions and organizations will receive monetary contributions in 2013
Cherry Valley American Legion $480
Cherry Valley Library $10,000
Cherry Valley Museum $10,000
Cherry Valley Firemen’s Auxiliary $100
Sharon Springs Silver and Gold Seniors $100
Roseboom Area Senior Citizens Club $100
The Official Town Newspaper will be The Daily Star.
The Official Town Bank will be the Cherry Valley branch of NBT
Town business travel reimbursement will be $0.50 per mile
A Petty Cash fund in the amount of $200 is granted to the Town Clerk.
A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways
The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3000.
The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.
The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.
The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.
The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.
The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.
The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year
Louis Guido September - 2013 $250
Edward Harvey September - 2016 $250
Brian Haig September - 2017 $250
The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year
Walter Buist September - 2013
Russell V. Flint September - 2014
Carolyn Minich September - 2015
Julie Barown September - 2016
Howard Young September - 2017
Marion Holmes September - 2018
Leonard Press September - 2019
Tavis Austin – Principal Planning Consulting Services will provide the Town Board and the Planning Board with services as needed, not to exceed $3000 per year.
The 2013 fringe benefit package for full time town employees is as follows
2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 11 to 20 years of service
4 weeks vacation for 21 or more years of service
12 holidays - can be used on a floating basis – no carry over
5 personal days - can be used as needed - no carry over
10 sick days - can be used for sickness only - maximum carry over of 180 days
Medical and dental insurance coverage after 6 months of employment
Cintas work clothes provided daily to the highway department employees
Op-Out Health Insurance Program is available - proof of other health insurance coverage is required - op-out payment is based on the single package contract rate premium for the year.
NYS Retirement - 3% employee contribution of salary for 10 years is required
Disability payment to employee is $510 / wk
Death benefit to employee - payable to the estate of the employee is $50,000
Motion to accept Resolution 2013-1 made by Councilperson Cornwell seconded by Councilperson Laughlin. Roll Call vote: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, Councilperson Laughlin-yes, Councilperson Barown-yes. 5-yes, 0-no. Resolution 2013-1 is duly carried.
Question and comments from the public present:
Andy Minnig asked if the Health Center Budget is included in 2013 Budget and if so why? Supervisor Garretson stated the Health Center Budget is part of the General Fund.
Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Barown
There being no further business meeting adjourned at 7:57PM
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
The regular meeting of the Town Board of Cherry Valley was held on Thursday, January 10, 2013 with meeting called to order at 7:00PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
1 Department of the Treasury $192.97pd
2 Tri-County Communications Inc $ 2,328.54pd
3 RBS Inc $250.00pd
4 Richoh Usa Inc $87.00pd
5 Time Warner Cable Business $69.95pd
6 Medical Arts Press $257.64pd
7 Cherry Valley Hardware $56.80pd
8 DCH Enterprises $777.00pd
9 Bruce Hall Corp $35.56pd
10 RL Parsons Inc $2,962.46pd
11 Verizon Wireless $104.85pd
12 Tri-County Communications $254.10pd
13 Cornerstone Telephone Co $424.71pd
14 Casella Waste Services $44.50pd
15 William T Ryan Associates $1,221.37pd
16 Cintas Corporation #121 $254.46pd
17 State Comptroller $3,520.00pd
18 Casella Waste Services $44.50pd
19 National Grid $1,174.26pd
20 Gates Cole Associates $668.00pd
21 Time Warner Cable Business $74.95pd
22 Williams Fence of CNY $2,348.50pd
23 Excellus BC/BS $140.20pd
24 US Postal Service $278.95pd
25 Paraco Gas $796.24pd
26 Public Goods Pool $352.00pd
27 NYS Unemployment Insurance $221.33pd
28 CDPHP Universal Benefits $658.74pd
29 Bassett Healthcare $25,937.28pd
30 Hummel’s Office Plus $187.84pd
31 Time Warner Cable Business $69.95pd
32 Medical Arts Press $271.87pd
33 Richoh USA Inc $37.50pd
34 Paraco Gas $310.00pd
35 RBS Inc $310pd
36 Hughesnet $64.99pd
000 Voided Check 9466
000 Voided Check 9476
000 Voided Check 9478
Highway Vouchers:
Item 1 (1-3)
Item 3 (1-16)
Item 4 (1-3)
Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of OCT 2012 is $5,246.02
• NYSDOT Snow & Ice $39,461.30
• NYS Thruway Authority CHIPS Capital Program $62,533.50
• NYS Department of Taxation and Finance $11,302.34
• Tom received an old invoice from March 2012 in the amount of $11, 302.34 for the Visitor’s Center the State promised to pay and they did.
Community Center/Alden Fields and Park:
• Nothing new to report. Biddy Basketball is ongoing.
• Blood Drive on January 30.
• Received a $250 volunteerism check from Walmart
Health Center:
• Doing well so far.
• Bassett Healthcare EPIC Implementation. Chris has about 4 hours of work left to do. All the lines have been dropped to hook up EPIC. Need to know how much time is left on the copier lease. There is a Grant application to apply for a copier so the Health Center could own the copier instead of leasing.
• Jeff Stiles called Supervisor Garretson regarding the boiler at the Health Center. The boiler is about 45 years old and in need of replacing soon.
Miscellaneous Updates:
• Town Clerk is working with nCourt to set up a website to be able to accept credit card payments for future revenue transactions.
• Seasonal to limited use roads procedure. A Public Hearing will be held on this before the next regular Town Board meeting in March.
• Tom presented the SPCA fee schedule revision to Lynn Green town attorney to review.
• Social Security Payroll Tax-increase from 4.2% to 6.2%
Village:
• Town and Village board minutes online @ cherryvalleyny.us
Town Planning:
• Tavis gave a Hazard Mitigation update.
Highway Department:
• Truck construction is still in progress.
Councilperson Cornwell asked why the Town has two Justices. Town Attorney states you can cut it back to one Justice, however, that is a lot of work for one Justice and Town’s that have cut back to one Justice ultimately put it back in the budget to have 2 Justices. Supervisor Garretson stated also the Justices used to be part of the Town Board.
Supervisor asked if the Town Clerk is registrar for both the Town and the Village and they are two separate Registrars’s as Town Records are different than Village Records.
Resolution 2013-1 Annual Organizational Meeting
Annual Organizational Meeting of the Cherry Valley Town Board
January 2013
The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.
If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.
Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.
96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.
The Rules of Procedure for the monthly Town Board meeting are as follows:
Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers
1. Minutes of the last Monthly Meeting are on file with the Town Clerk
2. Presentation of Monthly Invoices and Payments
3. Monthly Budget Review and NBT Account Balance Review
4. Misc. Information to the Town Clerk
5. Community Center / Alden Fields and Park
6. Misc. Information
7. Health Center
8. Town Facilities
9. Community Facilities Corp / Old School
10. Village
11. Town Planning
12. Highway Department
13. Federal / State / County
Public Questions, Comments, and Concerns….….2 minute limit per request
Adjourn
Contact information for the Town Supervisor is as follows:
Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320
cvsupervisorgarretson@yahoo.com
Home Office and Evening Phone: 607-264-9045….. (7pm to 9pm is best)
The Town Supervisor will serve as the Town Budget Officer.
The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.
The Budget Officer will produce all paid invoices with attached check stubs for monthly town board audit review and approval.
The Budget Officer will provide proof of any voided, damaged or destroyed check.
The adopted 2013 budget for the town $1,520,440
The adopted 2013 tax levy for the town $808,770
Included in the adopted 2013 Town Budget, are the following budgets:
The Cherry Valley Health Center Budget $450,000
The Cherry Valley Fire Department Budget $88,490
The Cherry Valley Community Center Budget $34,400
The Town Clerk will mark all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town Stamp.
One copy of each stamped document will be provided to the Town Supervisor.
Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:
Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320
The following positions have been reappointed and /or reemployed for 2013
Town Health Officer Maureen Kuhn
Registrar of Vital Statistics Mary Beth Flint
Town Attorney Lynn Green $6350
Town Assessor Kassandra Cade - Laymon $8800
Dog Control Officer Jarid Johnson $3350
Town Historian Susan Miller $350
Town Tax Collector Dorothy Johnson $2450
Community Center Director Mary Beth Flint $3350
Community Center Custodian Bob Loucks $4050
Health Center Cleaner per hour $11.50
Health Center Office Manager per hour $15.15
Town Highway Employees per hour $15.80
Town Highway Overtime per hour $23.70
Court Clerks per hour $11.50
Part Time Employees per hour $11.50
Swim Instructors per day $20.00
The following are elected paid positions for 2013
Town Supervisor / Budget Officer Tom Garretson $11,900
Town Clerk Mary Beth Flint $10,150
Town Councilperson Jim Johnson $2778
Town Councilperson Mark Cornwell $2778
Town Councilperson Chris Barown $2778
Town Councilperson Tracy D. Laughlin $2778
Town Superintendent of Highways Ed Vanderwerker $46,350
Town Justice Fredy Herr $10,200
Town Justice Michelle Wickwire $10,200
The following institutions and organizations will receive monetary contributions in 2013
Cherry Valley American Legion $480
Cherry Valley Library $10,000
Cherry Valley Museum $10,000
Cherry Valley Firemen’s Auxiliary $100
Sharon Springs Silver and Gold Seniors $100
Roseboom Area Senior Citizens Club $100
The Official Town Newspaper will be The Daily Star.
The Official Town Bank will be the Cherry Valley branch of NBT
Town business travel reimbursement will be $0.50 per mile
A Petty Cash fund in the amount of $200 is granted to the Town Clerk.
A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways
The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3000.
The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.
The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.
The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.
The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.
The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.
The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year
Louis Guido September - 2013 $250
Edward Harvey September - 2016 $250
Brian Haig September - 2017 $250
The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year
Walter Buist September - 2013
Russell V. Flint September - 2014
Carolyn Minich September - 2015
Julie Barown September - 2016
Howard Young September - 2017
Marion Holmes September - 2018
Leonard Press September - 2019
Tavis Austin – Principal Planning Consulting Services will provide the Town Board and the Planning Board with services as needed, not to exceed $3000 per year.
The 2013 fringe benefit package for full time town employees is as follows
2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 11 to 20 years of service
4 weeks vacation for 21 or more years of service
12 holidays - can be used on a floating basis – no carry over
5 personal days - can be used as needed - no carry over
10 sick days - can be used for sickness only - maximum carry over of 180 days
Medical and dental insurance coverage after 6 months of employment
Cintas work clothes provided daily to the highway department employees
Op-Out Health Insurance Program is available - proof of other health insurance coverage is required - op-out payment is based on the single package contract rate premium for the year.
NYS Retirement - 3% employee contribution of salary for 10 years is required
Disability payment to employee is $510 / wk
Death benefit to employee - payable to the estate of the employee is $50,000
Motion to accept Resolution 2013-1 made by Councilperson Cornwell seconded by Councilperson Laughlin. Roll Call vote: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, Councilperson Laughlin-yes, Councilperson Barown-yes. 5-yes, 0-no. Resolution 2013-1 is duly carried.
Question and comments from the public present:
Andy Minnig asked if the Health Center Budget is included in 2013 Budget and if so why? Supervisor Garretson stated the Health Center Budget is part of the General Fund.
Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Barown
There being no further business meeting adjourned at 7:57PM
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
Thursday, January 3, 2013
DRAFT TB meeting December 13, 2012
DRAFT TB meeting December 13, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, December 13, 2012 with meeting called to order at 7:00PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor PMark Cornwell Councilperson Excused-Present at 7:25
Jim Johnson Councilperson P
Chris Barown Councilperson Excused
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Town Attorney Lynn Green is in attendance.
Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
000 Voided Check 9421000 Voided Check 9416
000 Voided Check 9410
410 NYS Association of Towns $800.00pd
411 Williamson Law Book Company $38.97pd
412 Regen, LLC $425.00pd
413 Time Warner Cable Business $69.95pd
414 Verizon Wireless $105.50pd
415 Cherry Valley Hardware $78.09pd
416 The Daily Star $74.70pd
417 NBT Bank $26,132.83pd
418 Cintas Corporation #121 $308.19pd
419 DCH Enterprises $909.00pd
420 Rose Morley $58.00pd
421 Jaird Johnson $114.50pd
422 JB Supply $110.15pd
423 Edward VanDerWerker $36.70pd
424 Rury’s Food Store $35.85pd
425 Richoh USA Inc $87.00pd
426 Medical Arts Press $380.89pd
427 William T. Ryan Associates $781.39pd
428 National Grid $904.02pd
429 US Postal Service $6.95pd
430 Cornerstone Telephone Company $388.25pd
431 State Comptroller $1,955.00pd
432 Public Goods Pool $465.00pd
433 Bassett Healthcare $27,785.78pd
434 Amy Garretson $42.68pd
435 Time Warner Cable Business $74.95pd
436 Paraco Gas $62.83pd
437 Medical Arts Press $130.45pd
438 Excellus BC/BS $140.20pd
439 Richoh USA Inc $37.50pd
440 Hummel’s Office Plus $285.24pd
441 US Postal Service $262.55pd
442 Hughesnet $64.99pd
443 CDPHP Universal Benefits $658.74pd
Highway Vouchers:
Item 1 (49-53)
Item 3 (158-175)
Councilperson Laughlin made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
- Budget reviewed as well as NBT Account balances.
- Town share of monthly County sales tax collected for the month of Sept 2012 is $5,535.60
- Treasurer of Otsego Count Mortgage Tax check $9,267.22
- Certificate of Liability Insurance Noyle W. Johnson Inc. for Casella Waste Management of NY Inc.
- Biddy basketball has begun so Community Center is being utilized.
- American Legion had a great turn out for their annual Run/Walk event for Veteran’s Day.
- Men’s Basketball is going well as well as Girl Scout events.
- Seasonal to Limited Use Roads Procedure. Town Attorney presented a draft local law to review. Highway Superintendent VanDerWerker would like to make a change in Section 4-Limitation on Issuance of Permit.
- Supervisor Garretson handed out a sheet that outlines the Term’s of office for Appointed Offices.
- 2011 Certified Audit was reviewed by the Board Member’s present. Audit report will be filed with the Town Clerk
- Town and Village board minutes online @ cherryvalleyny.us
- The Children’s Christmas this year was able to benefit 7 families and some Senior Christmas meals as well as the Christmas Eve celebration.
- Truck went on line last week. Should be shipped in March.
- Beth Rosenthal gave an update on County Business.
PROPSED ACTION: Required annual examination and audit of town justice court records and dockets.
WHEREAS: Section 2019-a of the Uniform Justice Court Act requires that town justices annually provide their court records and dockets to their respective town auditing boards, and that such records then be examined or audited and that fact be entered into the minutes of the board’s proceedings; and
WHEREAS: The town supervisor on behalf of the town justices has presented the court records and dockets to the town board for examination and audit: and
WHEREAS: Record of this examination, audit and resolution will be forwarded to Linda Miller, Chief Internal Auditor, NYS Office of Court Administration, 98 Niver Street, Cohoes, NY 12047; and
NOW, THEREFORE, BE IT RESOLVED: The town board has conducted the required examination and audit of the court records and dockets of the Town of Cherry Valley for the calendar year 2011
Supervisor Garretson asked for a motion to adopt Resolution 2012-6 Audit of Town Justice Court Records for 2011
Motion made by Councilperson Johnson to accept Resolution 2012-6 as presented, seconded by Councilperson Laughlin. Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 4 yes 0 no. Resolution 2012-6 Audit of Town Justice Court Records for 2011is duly carried.
Questions, comments or concerns by the public present:
NoneMotion to adjourn-Councilperson Johnson Seconded by Councilperson Cornwell
There being no further business meeting adjourned at 7:38pm.
Respectfully submitted,
Mary Beth Flint, Town ClerkTown Board minutes were recorded.
Saturday, December 15, 2012
TB meeting June 14, 2012
TB meeting June 14, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, June 14, 2012 with meeting called to order at 7:05PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson Excused
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
189 DCH Enterprises $828.45pd
190 Paraco Gas $75.15pd
191 Cherry Valley Hardware $85.67pd
192 RL Parsons Inc $1,701.35pd
193 Verizon Wireless $102.46pd
194 Medical Arts Press $31.98pd
195 Rury’s Food Store $187.95pd
196 Russell Johnson $385.95pd
197 Cinta’s Corporation #121 $249.21
198 Cornerstone Telephone Company $381.14pd
199 State Comptroller $3,765.00pd
200 Foit-Albert Associates P.C. $2,146.00pd
201 Bassett Healthcare $26,488.55pd
202 RBS Inc. $40.00pd
203 Otsego Town Clerk’s Association $50.00pd
204 Edward VanDerWerker $13.24pd
205 Time Warner Cable Business $74.95pd
206 National Grid $831.93pd
207 Richoh USA Inc $69.00pd
208 Excellus BC/BS $140.20pd
209 Medical Arts Press $170.37pd
210 Public Good Pool $423.00pd
211 MVP HealthCare Inc $821.98pd
212 William T. Ryan Associates $10,000pd
213 Novitas Solutions Inc $24,817.06pd
214 Hughesnet $64.99pd
215 Swish Kenco Ltd $45.60pd
216 CDPHP Universal Benefits $600.00pd
Highway Vouchers:
Item 1 (14-21)
Item 3 (73-91)
Item 4 (13-14)
Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 4 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of MAR 2012 is $5,399.01
• NYSDOT Snow & Ice Final payment $3,251.32
Community Center/Alden Fields and Park:
• Reservations keep coming in for the summer weekends
• Supervisor Garretson stated the revenue is up for the Community Center this month and expenses are down this month.
• Opera is not utilizing the Community Center this season.
Health Center:
• Supervisor Garretson stated the HC is doing well. HC is up $50,000 in revenue from last year at this time. Audit completed with out incident.
Town Facilities:
• William T. Ryan Associates has completed the Court Room. The Court Room came out really nice.
Village:
• Town and Village board minutes online @ cherryvalleyny.us
• Supervisor Garretson extended the Town Boards thanks to Village Trustee Flint for the great job done on the Bicentennial parade last weekend. Dennis Laughlin has posted pictures of the event on the website; cherryvalleyny.com/200 if anyone is interested in viewing the 3,000 + photos.
Community Facilities Corp:
• Jim Johnson was not able to attend the meeting
Town Planning:
• Tavis emailed Tom and there are no updates at this time. Delta gave us the approval to use The Town’s name on top of their forms.
Highway Department:
• FEMA paperwork has been passed along.
• SPECS for the new truck were given to the Board for review.
Federal/State/County:
• Representative Rosenthal gave an update of County Business. Negotiations underway for Corrections Officers and Road Patrol. Evaluations of Managerial Departments. MOSA continues to be an issue. The Manor is also been a topic of late for the County Board of Reps. ESTS project is slowly going along. County 31 is open now.
Resolution 2012-3-NYSDOT Snow and Ice Contract Extension
Resolution of the Cherry Valley Town Board
Proposed Action: Snow and Ice Contract Extension 2012/2013 - between NYSDOT and the Town of Cherry Valley
Whereas, the NYSDOT and the Town of Cherry Valley have entered into agreement # D010680 entitled “ Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Town of Cherry Valley dated January 14th 1997, and
Whereas, the present term of the agreement as previously extended, expires June 30th 2012, and
Whereas, the said agreement provides for an annual update of the estimated expenditure to be determined by NYSDOT, and
Now, therefore be it resolved: The aforementioned agreement between the NYSDOT and the Town of Cherry Valley is hereby extended for a period of one year; now to expire on June 30th 2013, and
Further be it resolved: The estimated expenditure of the agreement shall be $4,669.40 per lane mile for 12.6 lane miles for a total of $58,834.47 for the 2010/2011 season and for the reminder of the term of the agreement, unless changed by a future update.
Resolution # 2012-3 June 14th 2012
Motion to accept Resolution 2012-3 made by Councilperson Cornwell seconded by Councilperson Johnson. Roll Call vote: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, Councilperson Laughlin-yes, Councilperson Barown-Excused. 4-yes, 0-no, 1-excused. Resolution 2012-3 is duly carried. Councilperson Laughlin asked if this is meant to go forward because the resolution states this is for the 2010-2011 season. Supervisor Garretson will revisit the contract and check the dates and change them if necessary. Supervisor Garretson will change the date before he sends the contract back.
Question and comments from the public present:
None
Motion to adjourn-Councilperson Johnson Seconded by Councilperson Laughlin.
There being no further business meeting adjourned at 7:40PM
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
The regular meeting of the Town Board of Cherry Valley was held on Thursday, June 14, 2012 with meeting called to order at 7:05PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson Excused
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
189 DCH Enterprises $828.45pd
190 Paraco Gas $75.15pd
191 Cherry Valley Hardware $85.67pd
192 RL Parsons Inc $1,701.35pd
193 Verizon Wireless $102.46pd
194 Medical Arts Press $31.98pd
195 Rury’s Food Store $187.95pd
196 Russell Johnson $385.95pd
197 Cinta’s Corporation #121 $249.21
198 Cornerstone Telephone Company $381.14pd
199 State Comptroller $3,765.00pd
200 Foit-Albert Associates P.C. $2,146.00pd
201 Bassett Healthcare $26,488.55pd
202 RBS Inc. $40.00pd
203 Otsego Town Clerk’s Association $50.00pd
204 Edward VanDerWerker $13.24pd
205 Time Warner Cable Business $74.95pd
206 National Grid $831.93pd
207 Richoh USA Inc $69.00pd
208 Excellus BC/BS $140.20pd
209 Medical Arts Press $170.37pd
210 Public Good Pool $423.00pd
211 MVP HealthCare Inc $821.98pd
212 William T. Ryan Associates $10,000pd
213 Novitas Solutions Inc $24,817.06pd
214 Hughesnet $64.99pd
215 Swish Kenco Ltd $45.60pd
216 CDPHP Universal Benefits $600.00pd
Highway Vouchers:
Item 1 (14-21)
Item 3 (73-91)
Item 4 (13-14)
Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 4 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of MAR 2012 is $5,399.01
• NYSDOT Snow & Ice Final payment $3,251.32
Community Center/Alden Fields and Park:
• Reservations keep coming in for the summer weekends
• Supervisor Garretson stated the revenue is up for the Community Center this month and expenses are down this month.
• Opera is not utilizing the Community Center this season.
Health Center:
• Supervisor Garretson stated the HC is doing well. HC is up $50,000 in revenue from last year at this time. Audit completed with out incident.
Town Facilities:
• William T. Ryan Associates has completed the Court Room. The Court Room came out really nice.
Village:
• Town and Village board minutes online @ cherryvalleyny.us
• Supervisor Garretson extended the Town Boards thanks to Village Trustee Flint for the great job done on the Bicentennial parade last weekend. Dennis Laughlin has posted pictures of the event on the website; cherryvalleyny.com/200 if anyone is interested in viewing the 3,000 + photos.
Community Facilities Corp:
• Jim Johnson was not able to attend the meeting
Town Planning:
• Tavis emailed Tom and there are no updates at this time. Delta gave us the approval to use The Town’s name on top of their forms.
Highway Department:
• FEMA paperwork has been passed along.
• SPECS for the new truck were given to the Board for review.
Federal/State/County:
• Representative Rosenthal gave an update of County Business. Negotiations underway for Corrections Officers and Road Patrol. Evaluations of Managerial Departments. MOSA continues to be an issue. The Manor is also been a topic of late for the County Board of Reps. ESTS project is slowly going along. County 31 is open now.
Resolution 2012-3-NYSDOT Snow and Ice Contract Extension
Resolution of the Cherry Valley Town Board
Proposed Action: Snow and Ice Contract Extension 2012/2013 - between NYSDOT and the Town of Cherry Valley
Whereas, the NYSDOT and the Town of Cherry Valley have entered into agreement # D010680 entitled “ Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Town of Cherry Valley dated January 14th 1997, and
Whereas, the present term of the agreement as previously extended, expires June 30th 2012, and
Whereas, the said agreement provides for an annual update of the estimated expenditure to be determined by NYSDOT, and
Now, therefore be it resolved: The aforementioned agreement between the NYSDOT and the Town of Cherry Valley is hereby extended for a period of one year; now to expire on June 30th 2013, and
Further be it resolved: The estimated expenditure of the agreement shall be $4,669.40 per lane mile for 12.6 lane miles for a total of $58,834.47 for the 2010/2011 season and for the reminder of the term of the agreement, unless changed by a future update.
Resolution # 2012-3 June 14th 2012
Motion to accept Resolution 2012-3 made by Councilperson Cornwell seconded by Councilperson Johnson. Roll Call vote: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson Cornwell-yes, Councilperson Laughlin-yes, Councilperson Barown-Excused. 4-yes, 0-no, 1-excused. Resolution 2012-3 is duly carried. Councilperson Laughlin asked if this is meant to go forward because the resolution states this is for the 2010-2011 season. Supervisor Garretson will revisit the contract and check the dates and change them if necessary. Supervisor Garretson will change the date before he sends the contract back.
Question and comments from the public present:
None
Motion to adjourn-Councilperson Johnson Seconded by Councilperson Laughlin.
There being no further business meeting adjourned at 7:40PM
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
Saturday, November 17, 2012
TB meeting November 8, 2012
November 8, 2012
PUBLIC HEARING FOR THE PRELIMINARY BUDGET FOR 2013 is opened at 7:00PM by Supervisor Garretson.
Public Comment:
Dennis Laughlin questioned why is the Health Center expense not equal to the revenue? Supervisor Garretson’s reply is in a perfect world this would happen, however, the budget is set up this way because there are years were expense and revenue are very close, however, the budget is set up this way because some years the two line items are not close and Supervisor Garretson would rather err on the side of caution.
Mr. Laughlin’s other question is why is the Community Center Custodian paid more than the Community Center Director? Supervisor Garretson stated that is an interesting point. He will take a look at it and perhaps this should be readjusted in the future.
Andy Minnig asked if the budget year is a fiscal year or a calendar year. Year to date how are we doing in terms of the expenses and revenue at the Health Center? Supervisor Garretson stated it was budged $27,000 expense over revenue. Mr. Minnig is asking how any significant loss is recovered? As the Health Center is supported by Cherry Valley Town taxpayers, yet the Health Center is used by many individuals who do not live in the Town? Supervisor Garretson stated if the fees are kept where they should be those line items, revenue and expense, should balance out. Councilperson Barown states that the Health Center is complicated because it is not it’s own entity, and he refers to the Town Attorney present, Lynn Green, to explain how the State regulations play a role in the Health Center financial budget in terms of reimbursements from insurance such as Medicare. Reimbursements can roll over from quarter tot quarter. For example if the Health Center actually made money the Medicare reimbursements would be less.
There is a motion made by Councilperson Barown to close the Public Hearing and seconded by Councilperson Laughlin, all in favor the Public Hearing is closed at 7:20PM
TB meeting November 8, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, November 8, 2012 with meeting called to order at 7:20PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Town Attorney Lynn Green is in attendance.
Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
000 Voided Check #9348
000 Voided Check #9344
000 Voided Check #9349
381 Cherry Valley Hardware $26.14pd
382 DCH Enterprises $799.35pd
383 Verizon Wireless $102.59pd
384 RL Parsons $1,163.77pd
385 Cintas Corporation #121 $244.08pd
386 Ferrell Gas $125.15pd
387 Postmaster-13450 $44.00pd
388 Richoh USA Inc. $87.00pd
389 Cornerstone Telephone Company $404.54pd
390 Bassett Healthcare $27,412.64pd
391 National Grid $822.51pd
392 Medical Arts Press $200.00pd
393 Gifford Paving Company $13,360.00pd
394 Hummel’s Office Plus $162.74pd
395 State Comptroller $2,410.00pd
396 Excellus BC/BS $140.20pd
397 Time Warner Cable Business $74.95pd
398 US Postal Service $272.00pd
399 Ferrell Gas $117.75pd
400 Rury’s Food Store $194.15pd
401 Public Goods Pool $766.00pd
402 Richoh USA Inc. $37.50pd
403 William T. Ryan Associates $821.90pd
404 Postmaster $164.00pd
405 Richoh USA Inc. $37.50pd
406 Hughesnet $64.99pd
407 CDPHP Universal Benefits $658.74pd
408 Otsego County Assessors Association $45.00pd
409 RBS Inc. $250.00pd
Highway Vouchers:
Item 1 (39-48)
Item 3 (143-157)
Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
• Building maintenance is up due to the parking lot pavement at the Community Center and the Court Room renovations. Councilperson Barown asked about the Storm windows for the gym? Supervisor
• Garretson will contact Jeff and ask what the plan is for the Storm windows.
• Supervisor Garretson pointed out the NYS Snow and Ice is very low for this time of year. Supervisor Garretson will check on this to see if we have not received a check yet from the State.
• Councilperson asked what franchises are? Supervisor Garretson stated this Time Warner Cable.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of August 2012 is $8,963.18
• Dog Control Officer’s report for the months of April-October, 2012
• Received a Thank you letter from the Cherry Valley Firemen’s Auxiliary
• Voided checks. There seems to be issues with both the Supervisor and Town Clerks printers not feeding properly
• Delta Road Protection Program Update flier
Community Center/Alden Fields and Park:
• Estimate for the pitched roof project is still pending
• Men’s “co-ed” basketball as well as biddy basketball will be starting
• Many compliments on having the Community Center available for events. People very thankful the Community Center exists and appreciates all everyone does for the Center.
Miscellaneous Information:
• Seasonal to Limited Use Roads Procedure update. Supervisor Garretson asked Attorney Green to get him a copy of the Local Laws used in other Townships.
• Supervisor Garretson talked with Ray Parsons regarding propane and the comparison price for Parson’s and Paraco, Paraco was cheaper so we will be staying with Paraco
• Councilperson Barown asked about Ferrell’s propane price since we are using them for the Health Center, Supervisor Garretson is waiting for the first bill from Ferrell since the first fill up is usually free or included in the hook up.
• Recyclable update flier.
Health Center:
• Councilperson gave an update on the EPIC update at the Community Center. Waiting for an estimate from Jeff for the electrical work.
Village:
• Town and Village board minutes online @ cherryvalleyny.us
• The condemned building on Main Street is finally down.
• The bridge is completed on Route 166.
Town Planning:
• There was a question how much the Town paid the County for the Delta Road Use Law and the amount was $8,500. Attorney Green stated that was for the Local Law.
• Tavis e mailed Supervisor Garretson regarding a meeting on November 15; Supervisor Garretson does not recall what the meeting was for.
• Councilperson Barown started writing a report on the Comp Plan; however, it is not complete at this time.
Highway:
• Highway Superintendent sent in $62,000 for CHIPS from the State and this check should be coming in next month.
• Truck is in the works.
Federal/State/County:
• Beth Rosenthal could not attend tonight’s meeting.
Resolution 2012-5 Otsego County Snow and Ice Contract for 2013 is presented by Supervisor Garretson.
PROPOSED ACTION: Agreement for the Control of Snow and Ice on Otsego County Roads in the Town of Cherry Valley commencing Jan1st 2013 and ending December 31st 2013.
Motion made by Councilperson Barown to accept Resolution 2012-5 as presented, seconded by Councilperson Laughlin. Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Barown-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 5 yes 0 no. Resolution 2012-5 County Snow and Ice Contract for 2013 is duly carried.
Supervisor Garretson presented the Preliminary Budget for 2013 for adoption.
Motion to adopt the Preliminary Budget for 2013 as presented is made by Councilperson Barown and seconded by Councilperson Johnson.
There are no questions or comments from the public present:
Mr. Minnig wanted to go on record with his complaint about his neighbors Dog Rescue Operations and the noise from dogs barking can be intrusive sometimes. Mr. Minnig has tried working with the owner and this problem has been going on for several months.
Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell
There being no further business meeting adjourned at 8:07pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
PUBLIC HEARING FOR THE PRELIMINARY BUDGET FOR 2013 is opened at 7:00PM by Supervisor Garretson.
Public Comment:
Dennis Laughlin questioned why is the Health Center expense not equal to the revenue? Supervisor Garretson’s reply is in a perfect world this would happen, however, the budget is set up this way because there are years were expense and revenue are very close, however, the budget is set up this way because some years the two line items are not close and Supervisor Garretson would rather err on the side of caution.
Mr. Laughlin’s other question is why is the Community Center Custodian paid more than the Community Center Director? Supervisor Garretson stated that is an interesting point. He will take a look at it and perhaps this should be readjusted in the future.
Andy Minnig asked if the budget year is a fiscal year or a calendar year. Year to date how are we doing in terms of the expenses and revenue at the Health Center? Supervisor Garretson stated it was budged $27,000 expense over revenue. Mr. Minnig is asking how any significant loss is recovered? As the Health Center is supported by Cherry Valley Town taxpayers, yet the Health Center is used by many individuals who do not live in the Town? Supervisor Garretson stated if the fees are kept where they should be those line items, revenue and expense, should balance out. Councilperson Barown states that the Health Center is complicated because it is not it’s own entity, and he refers to the Town Attorney present, Lynn Green, to explain how the State regulations play a role in the Health Center financial budget in terms of reimbursements from insurance such as Medicare. Reimbursements can roll over from quarter tot quarter. For example if the Health Center actually made money the Medicare reimbursements would be less.
There is a motion made by Councilperson Barown to close the Public Hearing and seconded by Councilperson Laughlin, all in favor the Public Hearing is closed at 7:20PM
TB meeting November 8, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, November 8, 2012 with meeting called to order at 7:20PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Town Attorney Lynn Green is in attendance.
Reading of last months minutes will be dispensed of and minutes accepted as presented.
Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
000 Voided Check #9348
000 Voided Check #9344
000 Voided Check #9349
381 Cherry Valley Hardware $26.14pd
382 DCH Enterprises $799.35pd
383 Verizon Wireless $102.59pd
384 RL Parsons $1,163.77pd
385 Cintas Corporation #121 $244.08pd
386 Ferrell Gas $125.15pd
387 Postmaster-13450 $44.00pd
388 Richoh USA Inc. $87.00pd
389 Cornerstone Telephone Company $404.54pd
390 Bassett Healthcare $27,412.64pd
391 National Grid $822.51pd
392 Medical Arts Press $200.00pd
393 Gifford Paving Company $13,360.00pd
394 Hummel’s Office Plus $162.74pd
395 State Comptroller $2,410.00pd
396 Excellus BC/BS $140.20pd
397 Time Warner Cable Business $74.95pd
398 US Postal Service $272.00pd
399 Ferrell Gas $117.75pd
400 Rury’s Food Store $194.15pd
401 Public Goods Pool $766.00pd
402 Richoh USA Inc. $37.50pd
403 William T. Ryan Associates $821.90pd
404 Postmaster $164.00pd
405 Richoh USA Inc. $37.50pd
406 Hughesnet $64.99pd
407 CDPHP Universal Benefits $658.74pd
408 Otsego County Assessors Association $45.00pd
409 RBS Inc. $250.00pd
Highway Vouchers:
Item 1 (39-48)
Item 3 (143-157)
Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Johnson seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
• Building maintenance is up due to the parking lot pavement at the Community Center and the Court Room renovations. Councilperson Barown asked about the Storm windows for the gym? Supervisor
• Garretson will contact Jeff and ask what the plan is for the Storm windows.
• Supervisor Garretson pointed out the NYS Snow and Ice is very low for this time of year. Supervisor Garretson will check on this to see if we have not received a check yet from the State.
• Councilperson asked what franchises are? Supervisor Garretson stated this Time Warner Cable.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of August 2012 is $8,963.18
• Dog Control Officer’s report for the months of April-October, 2012
• Received a Thank you letter from the Cherry Valley Firemen’s Auxiliary
• Voided checks. There seems to be issues with both the Supervisor and Town Clerks printers not feeding properly
• Delta Road Protection Program Update flier
Community Center/Alden Fields and Park:
• Estimate for the pitched roof project is still pending
• Men’s “co-ed” basketball as well as biddy basketball will be starting
• Many compliments on having the Community Center available for events. People very thankful the Community Center exists and appreciates all everyone does for the Center.
Miscellaneous Information:
• Seasonal to Limited Use Roads Procedure update. Supervisor Garretson asked Attorney Green to get him a copy of the Local Laws used in other Townships.
• Supervisor Garretson talked with Ray Parsons regarding propane and the comparison price for Parson’s and Paraco, Paraco was cheaper so we will be staying with Paraco
• Councilperson Barown asked about Ferrell’s propane price since we are using them for the Health Center, Supervisor Garretson is waiting for the first bill from Ferrell since the first fill up is usually free or included in the hook up.
• Recyclable update flier.
Health Center:
• Councilperson gave an update on the EPIC update at the Community Center. Waiting for an estimate from Jeff for the electrical work.
Village:
• Town and Village board minutes online @ cherryvalleyny.us
• The condemned building on Main Street is finally down.
• The bridge is completed on Route 166.
Town Planning:
• There was a question how much the Town paid the County for the Delta Road Use Law and the amount was $8,500. Attorney Green stated that was for the Local Law.
• Tavis e mailed Supervisor Garretson regarding a meeting on November 15; Supervisor Garretson does not recall what the meeting was for.
• Councilperson Barown started writing a report on the Comp Plan; however, it is not complete at this time.
Highway:
• Highway Superintendent sent in $62,000 for CHIPS from the State and this check should be coming in next month.
• Truck is in the works.
Federal/State/County:
• Beth Rosenthal could not attend tonight’s meeting.
Resolution 2012-5 Otsego County Snow and Ice Contract for 2013 is presented by Supervisor Garretson.
PROPOSED ACTION: Agreement for the Control of Snow and Ice on Otsego County Roads in the Town of Cherry Valley commencing Jan1st 2013 and ending December 31st 2013.
Motion made by Councilperson Barown to accept Resolution 2012-5 as presented, seconded by Councilperson Laughlin. Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Barown-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 5 yes 0 no. Resolution 2012-5 County Snow and Ice Contract for 2013 is duly carried.
Supervisor Garretson presented the Preliminary Budget for 2013 for adoption.
Motion to adopt the Preliminary Budget for 2013 as presented is made by Councilperson Barown and seconded by Councilperson Johnson.
There are no questions or comments from the public present:
Mr. Minnig wanted to go on record with his complaint about his neighbors Dog Rescue Operations and the noise from dogs barking can be intrusive sometimes. Mr. Minnig has tried working with the owner and this problem has been going on for several months.
Motion to adjourn-Councilperson Barown Seconded by Councilperson Cornwell
There being no further business meeting adjourned at 8:07pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
Thursday, October 25, 2012
TB meeting October 11, 2012
TB meeting October 11, 2012
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
000 Voided Check #9333
345 Department of the Treasury $833.75pd
346 M Wheelock Disposal $44.40pd
347 RBS Inc. $250.00pd
348 Time Warner Cable Business $69.95pd
349 Verizon Wireless $102.52pd
350 Cornerstone Telephone Co. $404.86pd
351 Cherry Valley Hardware $87.29pd
352 Richoh USA Inc. $87.00pd
353 The Daily Star $53.10pd
354 Tri-County Communications Inc. $179.10pd
355 Tavis Austin $240.00pd
356 Cintas Corporation #121 $305.10pd
357 State Comptroller $1,695.00pd
358 Bassett Healthcare $26,920.85pd
359 National Grid $1,099.35pd
360 Excellus BC/BS $140.20pd
361 Time Warner Cable Business $74.95pd
362 NBT Bank $1,500.00pd
363 Gates Cole Associates $500.00pd
364 Cherry Valley Historical Associates $250.00pd
365 Cherry Valley Chamber of Commerce $840.00pd
366 Swish Kenco LTD $38.98pd
367 Public Goods Pool $439.00pd
368 Medical Arts Press $312.00pd
369 Richoh USA Inc. $37.50pd
370 DCH Enterprises $965.70pd
371 Hummel’s Office Plus $151.35pd
372 Hughesnet $64.99pd
373 Thompson Electric and Plumbing $3,500.00pd
374 NYS Unemployment $280.13pd
375 CDPHP Universal Benefits $658.74pd
376 Medical Arts Press $69.00pd
377 Paraco Gas $69.00pd
378 M Wheelock Disposal $4.50pd
379 Time Warner Cable Business $69.95pd
380 RBS Inc. $250.00pd
Item 3 (134-142)
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
The regular meeting of the Town Board of Cherry Valley was held on Thursday, October 11, 2012 with meeting called to order at 7:00PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor PMark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
000 Voided Check #9319000 Voided Check #9333
345 Department of the Treasury $833.75pd
346 M Wheelock Disposal $44.40pd
347 RBS Inc. $250.00pd
348 Time Warner Cable Business $69.95pd
349 Verizon Wireless $102.52pd
350 Cornerstone Telephone Co. $404.86pd
351 Cherry Valley Hardware $87.29pd
352 Richoh USA Inc. $87.00pd
353 The Daily Star $53.10pd
354 Tri-County Communications Inc. $179.10pd
355 Tavis Austin $240.00pd
356 Cintas Corporation #121 $305.10pd
357 State Comptroller $1,695.00pd
358 Bassett Healthcare $26,920.85pd
359 National Grid $1,099.35pd
360 Excellus BC/BS $140.20pd
361 Time Warner Cable Business $74.95pd
362 NBT Bank $1,500.00pd
363 Gates Cole Associates $500.00pd
364 Cherry Valley Historical Associates $250.00pd
365 Cherry Valley Chamber of Commerce $840.00pd
366 Swish Kenco LTD $38.98pd
367 Public Goods Pool $439.00pd
368 Medical Arts Press $312.00pd
369 Richoh USA Inc. $37.50pd
370 DCH Enterprises $965.70pd
371 Hummel’s Office Plus $151.35pd
372 Hughesnet $64.99pd
373 Thompson Electric and Plumbing $3,500.00pd
374 NYS Unemployment $280.13pd
375 CDPHP Universal Benefits $658.74pd
376 Medical Arts Press $69.00pd
377 Paraco Gas $69.00pd
378 M Wheelock Disposal $4.50pd
379 Time Warner Cable Business $69.95pd
380 RBS Inc. $250.00pd
Highway Vouchers:
Item 1 (35-38)Item 3 (134-142)
Councilperson Cornwell made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
- Budget reviewed as well as NBT Account balances.
- Town share of monthly County sales tax collected for the month of July 2012 is $6,598.29
- NYS Dept. of Taxation and Finance, Division of Homeland Security $28,629.38
- Copy of letter sent by Supervisor Garretson for check reimbursement to all the monetary contributors to the Visitor Center.
- Letter received from Lynn Marsh and Doug Delong addressing Town Rule with regards to land use
- Dinner and Dance coming up in November. Supervisor Garretson stated revenue is up from last year at this time and expenses were down. Expenses were down as a result of the mild winter we had.
- There is a new stove in the kitchen.
- In regards to the construction of the pitched roof over the boardroom area, construction projects need to be bid if they will exceed $35,000 limit.
- Seasonal to Limited Use Roads Procedure update. Lynn Green, Town Attorney, will address this at a future meeting.
- Bassett Healthcare Medical Record upgrade is happening at the Health Center. Chris Barown from RBS is involved with the EPIC medical record networking process and Jeff Stiles will be involved with the electrical part of it. Bassett has grant money for this transition and RBS will bill Bassett directly for the work.
- Councilperson Cornwell asks who owns the system once it is installed? Chris stated that Bassett would be taking care of the EPIC system in terms of software updates, etc. Chris stated technically the Health Center will be getting higher reimbursements from insurance due to electronic filing.
- Town and Village board minutes online @ cherryvalleyny.us
- Councilperson Barown gave an update to the Comprehensive Plan and he does not see any major changes that need to be made. He does have some questions regarding the last 2000 Census in terms of numbers and should these numbers be changed to reference the 2010 Census? Things like unemployment rates and average incomes etc. The other recommendation Chris is going to make to the Town Board is there are sections in the Comprehensive Plan like forestry and water quality to name a couple, each one of these sections has recommendations to move the Town in the direction that the Comprehensive Plan is suggesting. Councilperson Barown’s suggestion is to form a committee to go through these recommendations and to see which ones we are doing, which ones we aren’t doing and which ones we should be doing. Councilperson Barown will have a written report for next meeting with his suggestions.
- New truck has been ordered through Beam Mack & Henderson. The truck should arrive roughly around March 2013.
- Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
- The last FEMA check has been received.
Supervisor Garretson distributed the Preliminary/Tentative Budget for 2013 for the Town Board to review. Motion to adopt the Preliminary Budget 2013 made by Councilperson Johnson and second by Councilperson Laughlin.
Questions or comments from the public present:
June Barwick inquired how to view the minutes before the Town Board?
June Barwick and Margaret Lunzman addressed the Board regarding the Visitor Center project in terms of other
Motion to adjourn- Councilperson Barown Seconded by Councilperson Cornwell
There being no further business meeting adjourned at 7:59pm.Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
Tuesday, October 16, 2012
TB meeting September 13, 2012
Open Public Hearing for Local Law 2012-2 Tax Levy Override at 7:00pm
No comment from the public present.
Motion to close the public hearing made by Councilperson Barown, seconded by Councilperson Cornwell.
Public Hearing closed at 7:03pm
TB meeting September 13, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, September 13, 2012 with meeting called to order at 7:03pm by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
000 Voided check # 9261
303 M Wheelock Disposal $44.50pd
304 RBS Inc. $250.00pd
305 US Postal Service $1,495.50pd
306 Rury’s Food Store $190.20pd
307 Hughesnet $64.99pd
308 CDPHP Universal Benefits $658.74pd
309 Kylie Graham $120.00pd
310 Lauren Loucks $75.00pd
311 Jessica Carson $60.00pd
312 Ben Drugatz $75.00pd
313 Ethan Johnson $75.00pd
314 Heather Patterson $150.00pd
315 Addie Wilson $105.00pd
316 Ryan Jaquay $45.00pd
317 Time Warner Cable Business $69.95pd
318 Richoh USA Inc. $143.00pd
319 Richoh USA Inc. $87.00pd
320 Verizon Wireless $103.18pd
321 Cherry Valley Hardware $17.96pd
322 The Daily Star $18.90pd
323 Hummel’s Office Plus $238.25pd
324 Cintas Corporation #121 $248.57pd
325 National Grid $1,103.16pd
326 Service Education, Inc. $99.00pd
327 Cornerstone Telephone Company $394.77pd
328 Cherry Valley Springfield Central School $1,480.00pd
329 Calendars $23.99pd
330 Williams Fence of CNY $5,325.00pd
331 JB Supply $116.85pd
332 Medical Arts Press $194.03pd
333 State Comptroller $1,550.00pd
334 Bassett Healthcare $25,647.53pd
335 Time Warner Cable Business $74.95pd
336 CDPHP Universal Benefits $658.76 pd
337 Excellus BC/BS $140.20pd
338 Medical Arts Press $358.42pd
339 William T Ryan Associates $920.90pd
340 DCH Enterprises $795.45pd
341 Postmaster $44.00pd
342 Hughesnet $64.99pd
343 Public Goods Pool $554.00pd
344 Richoh USA Inc $37.50pd
Highway Vouchers:
Item 1 (31-34)
Item 3 (119-133)
Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Laughlin seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
• FEMA checks are coming in.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of June 2012 is $6,654.79
• NYS Dept. of Taxation and Finance, Division of Homeland Security $94,701.76
Community Center/Alden Fields and Park:
• Weekends continue to be booked up for each month. Revenue is coming in. Fall activities are starting up. Supervisor Garretson noted revenue is up for the Community Center
• Billy Ryan is looking into a new estimate for the roof of about $25,000. Looking into trusses being built versus purchasing trusses.
Miscellaneous Information:
• Seasonal to Limited Use Roads Procedure update. Lynn is looking into the information to move forward with Limited Use roads versus Seasonal roads.
Health Center:
• Tentatively their budget will go from $425,000 to $450,000 nothing definite right now per Supervisor Garretson.
Town Facilities:
• Justice Wickwire is applying for a grant for security cameras to be installed at the Court.
Village:
• Town and Village board minutes online @ cherryvalleyny.us
• Trustee Flint inquired about the parking lot at the Community Center being paved
• Superintendent VanDerWerker stated the paving would be done next week
Town Planning:
• E mail from Tavis stated the Hazard Mitigation Plan is on file with the County
• Councilperson Barown is still reviewing the Comprehensive Plan.
• Chairman Buist stated not much going on at this time. A couple of subdivisions have been on the agenda.
• Supervisor Garretson asked Howard Young if he would be interested in attending the monthly Town Board meetings. Howard stated he would attend.
Highway:
• New truck, plow box sander sealed bids are opened and are as follows:
1. Tracy Road Equipment $199,499 is for the complete truck
2. Burr Truck $164,246-Bid is for Truck plow equipment no box
3. Wayne’s Welding $50,809 is for plow equipment and hydraulics only
4. Beam Mack Sales & Service $179,404 is for complete truck
Highway Superintendent VanDerWerker will need to review bids and dealers will be notified.
A question was asked from the floor how the decision will be based on all the different bids as some bids had one with the body one without the body? How did you ask for the bids?
Highway Superintendent stated the body is supposed to be bid separate. The gentleman on the floor stated this was not stated in the bids. Highway Superintendent stated the specs were handed out separate. Highway superintendent VanDerWerker stated he called to clarify the specs and the gentleman on the floor stated yes you did, however the change should have been in writing.
Supervisor Garretson asked Highway Superintendent VanDerWerker if he had enough bids to make a decision? Highway Superintendent VanDerWerker stated the bids might need to be all thrown out and start over.
Federal/State/County:
• Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
• Received the third FEMA check roughly totaling $145,000.
Superintendent Garretson presents the Local Law 2012-2 Tax Levy Limit Override. This will be presented every year in September. Last year we did not exceed the 2% limit and does not look like we will be exceeding it this year.
Motion made by Councilperson Barown to accept Local Law 2012-2 as presented, seconded by Councilperson Laughlin. Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Barown-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 5 yes 0 no. Local Law 2012-2 Tax Levy Limit Override is duly passed.
Supervisor Garretson presented the Tentative Budget to the Town Clerk to be on file in the Town Clerk Office for review.
There are no questions or comments from the public present:
Barbara Hall from 171 Main Street asked if the budget would reflect the fence that will be put up between her property and the Town Barn property.
Margaret Lunzman member of Cherry Valley Tourist Committee appointed by the Town Board in 2008 asked why the decision was made to terminate the plans for the Visitor Center? Supervisor Garretson thanked Margaret and the committee for all their hard work in obtaining monies through grants and private donations totaling approximately $250,000-$300,00 to be used for the Visitor Center. The engineering costs alone totaled $60,000 and upwards and this was before it was put out to bid. When it was put out to bid the price was approximately $600,000. Only one bid was received. The engineers had to keep reducing the size of the visitor center to meet the monies raised and this made for a very small building. Supervisor Garretson stated he couldn’t see spending that much taxpayer money for building that was not even as big as the room we were sitting in for tonight’s meeting. He stated we needed to back away from the project for a while until the Board decides what they should do. The State money will be there for 9 years while the Board decides what to do.
Councilperson Cornwell expressed his regrets at coming to this decision, however, he feels that the project cannot move forward with the project having to be built by NY State specs and keeping within the laws of a State funded project. It costs $8,000 every time the project needed to be redone. If there were a way of building the project locally he would love to hear about it.
Councilperson Barown asked Mrs. Lunzman about a line in an email that was sent out stating, “The Board has given no explanation for dropping the project which has considerable support within the community.” This line implies to Councilperson Barown that there was an attempt to get an answer or explanation prior to sending the e-mail. Was any attempt made prior to sending the email and to whom? No one contacted me (Councilperson Barown). Mrs. Lunzman stated she had tried several times to contact Supervisor Garretson for information by e-mail and letters. Supervisor Garretson stated he is in his office every night from 7-9 and his phone never rang. The letter implied to Councilperson Barown that the Board was being secretive and nobody on the Board was trying to be secretive.
Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Barown
There being no further business meeting adjourned at 8:20pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
No comment from the public present.
Motion to close the public hearing made by Councilperson Barown, seconded by Councilperson Cornwell.
Public Hearing closed at 7:03pm
TB meeting September 13, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, September 13, 2012 with meeting called to order at 7:03pm by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent P
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
000 Voided check # 9261
303 M Wheelock Disposal $44.50pd
304 RBS Inc. $250.00pd
305 US Postal Service $1,495.50pd
306 Rury’s Food Store $190.20pd
307 Hughesnet $64.99pd
308 CDPHP Universal Benefits $658.74pd
309 Kylie Graham $120.00pd
310 Lauren Loucks $75.00pd
311 Jessica Carson $60.00pd
312 Ben Drugatz $75.00pd
313 Ethan Johnson $75.00pd
314 Heather Patterson $150.00pd
315 Addie Wilson $105.00pd
316 Ryan Jaquay $45.00pd
317 Time Warner Cable Business $69.95pd
318 Richoh USA Inc. $143.00pd
319 Richoh USA Inc. $87.00pd
320 Verizon Wireless $103.18pd
321 Cherry Valley Hardware $17.96pd
322 The Daily Star $18.90pd
323 Hummel’s Office Plus $238.25pd
324 Cintas Corporation #121 $248.57pd
325 National Grid $1,103.16pd
326 Service Education, Inc. $99.00pd
327 Cornerstone Telephone Company $394.77pd
328 Cherry Valley Springfield Central School $1,480.00pd
329 Calendars $23.99pd
330 Williams Fence of CNY $5,325.00pd
331 JB Supply $116.85pd
332 Medical Arts Press $194.03pd
333 State Comptroller $1,550.00pd
334 Bassett Healthcare $25,647.53pd
335 Time Warner Cable Business $74.95pd
336 CDPHP Universal Benefits $658.76 pd
337 Excellus BC/BS $140.20pd
338 Medical Arts Press $358.42pd
339 William T Ryan Associates $920.90pd
340 DCH Enterprises $795.45pd
341 Postmaster $44.00pd
342 Hughesnet $64.99pd
343 Public Goods Pool $554.00pd
344 Richoh USA Inc $37.50pd
Highway Vouchers:
Item 1 (31-34)
Item 3 (119-133)
Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Laughlin seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.
• FEMA checks are coming in.
Miscellaneous Information presented to the Town Clerk by Supervisor Garretson is as follows:
• Town share of monthly County sales tax collected for the month of June 2012 is $6,654.79
• NYS Dept. of Taxation and Finance, Division of Homeland Security $94,701.76
Community Center/Alden Fields and Park:
• Weekends continue to be booked up for each month. Revenue is coming in. Fall activities are starting up. Supervisor Garretson noted revenue is up for the Community Center
• Billy Ryan is looking into a new estimate for the roof of about $25,000. Looking into trusses being built versus purchasing trusses.
Miscellaneous Information:
• Seasonal to Limited Use Roads Procedure update. Lynn is looking into the information to move forward with Limited Use roads versus Seasonal roads.
Health Center:
• Tentatively their budget will go from $425,000 to $450,000 nothing definite right now per Supervisor Garretson.
Town Facilities:
• Justice Wickwire is applying for a grant for security cameras to be installed at the Court.
Village:
• Town and Village board minutes online @ cherryvalleyny.us
• Trustee Flint inquired about the parking lot at the Community Center being paved
• Superintendent VanDerWerker stated the paving would be done next week
Town Planning:
• E mail from Tavis stated the Hazard Mitigation Plan is on file with the County
• Councilperson Barown is still reviewing the Comprehensive Plan.
• Chairman Buist stated not much going on at this time. A couple of subdivisions have been on the agenda.
• Supervisor Garretson asked Howard Young if he would be interested in attending the monthly Town Board meetings. Howard stated he would attend.
Highway:
• New truck, plow box sander sealed bids are opened and are as follows:
1. Tracy Road Equipment $199,499 is for the complete truck
2. Burr Truck $164,246-Bid is for Truck plow equipment no box
3. Wayne’s Welding $50,809 is for plow equipment and hydraulics only
4. Beam Mack Sales & Service $179,404 is for complete truck
Highway Superintendent VanDerWerker will need to review bids and dealers will be notified.
A question was asked from the floor how the decision will be based on all the different bids as some bids had one with the body one without the body? How did you ask for the bids?
Highway Superintendent stated the body is supposed to be bid separate. The gentleman on the floor stated this was not stated in the bids. Highway Superintendent stated the specs were handed out separate. Highway superintendent VanDerWerker stated he called to clarify the specs and the gentleman on the floor stated yes you did, however the change should have been in writing.
Supervisor Garretson asked Highway Superintendent VanDerWerker if he had enough bids to make a decision? Highway Superintendent VanDerWerker stated the bids might need to be all thrown out and start over.
Federal/State/County:
• Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
• Received the third FEMA check roughly totaling $145,000.
Superintendent Garretson presents the Local Law 2012-2 Tax Levy Limit Override. This will be presented every year in September. Last year we did not exceed the 2% limit and does not look like we will be exceeding it this year.
Motion made by Councilperson Barown to accept Local Law 2012-2 as presented, seconded by Councilperson Laughlin. Roll call vote is taken Supervisor Garretson-yes Councilperson Cornwell-yes Councilperson Barown-yes Councilperson Laughlin-yes Councilperson Johnson-yes. 5 yes 0 no. Local Law 2012-2 Tax Levy Limit Override is duly passed.
Supervisor Garretson presented the Tentative Budget to the Town Clerk to be on file in the Town Clerk Office for review.
There are no questions or comments from the public present:
Barbara Hall from 171 Main Street asked if the budget would reflect the fence that will be put up between her property and the Town Barn property.
Margaret Lunzman member of Cherry Valley Tourist Committee appointed by the Town Board in 2008 asked why the decision was made to terminate the plans for the Visitor Center? Supervisor Garretson thanked Margaret and the committee for all their hard work in obtaining monies through grants and private donations totaling approximately $250,000-$300,00 to be used for the Visitor Center. The engineering costs alone totaled $60,000 and upwards and this was before it was put out to bid. When it was put out to bid the price was approximately $600,000. Only one bid was received. The engineers had to keep reducing the size of the visitor center to meet the monies raised and this made for a very small building. Supervisor Garretson stated he couldn’t see spending that much taxpayer money for building that was not even as big as the room we were sitting in for tonight’s meeting. He stated we needed to back away from the project for a while until the Board decides what they should do. The State money will be there for 9 years while the Board decides what to do.
Councilperson Cornwell expressed his regrets at coming to this decision, however, he feels that the project cannot move forward with the project having to be built by NY State specs and keeping within the laws of a State funded project. It costs $8,000 every time the project needed to be redone. If there were a way of building the project locally he would love to hear about it.
Councilperson Barown asked Mrs. Lunzman about a line in an email that was sent out stating, “The Board has given no explanation for dropping the project which has considerable support within the community.” This line implies to Councilperson Barown that there was an attempt to get an answer or explanation prior to sending the e-mail. Was any attempt made prior to sending the email and to whom? No one contacted me (Councilperson Barown). Mrs. Lunzman stated she had tried several times to contact Supervisor Garretson for information by e-mail and letters. Supervisor Garretson stated he is in his office every night from 7-9 and his phone never rang. The letter implied to Councilperson Barown that the Board was being secretive and nobody on the Board was trying to be secretive.
Motion to adjourn-Councilperson Cornwell Seconded by Councilperson Barown
There being no further business meeting adjourned at 8:20pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
Thursday, September 6, 2012
TB meeting August 9, 2012
TB meeting August 9, 2012
The regular meeting of the Town Board of Cherry Valley was held on Thursday, August 9, 2012 with meeting called to order at 7:15PM by Supervisor Garretson.
Pledge to the Flag was said
Roll call of Officers was taken: Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson P
Chris Barown Councilperson P
Ed VanDerwerker Highway Superintendent Excused
Tracy Laughlin Councilperson P
Mary Beth Flint Town Clerk P
Reading of last months minutes will be dispensed of and minutes accepted as presented. Any corrections can be made to the Town Clerk.
Presentation of invoices and payments:
264 Jessica Carson $150.00pd265 Kylie Graham $150.00pd
266 Heather Patterson $135.00pd
267 Addie Wilson $150.00pd
268 Lauren Loucks $150.00pd
269 Ethan Johnson $150.00pd
270 Seth Drugatz $150.00pd
271 DCH Enterprises $854.70pd
272 Cherry Valley Hardware $52.94pd
273 Verizon Wireless $107.52pd
274 Michelle Wickwire $769.03pd
275 Carpet Doctor $183.12pd
276 Richoh USA Inc. $87.00pd
277 Cintas Corporation #121 $267.52pd
278 Service Education, Inc $950.00pd
279 NYS Unemployment Insurance $197.21pd
280 Cornerstone Telephone Company $396.99pd
281 State Comptroller $1,187.00pd
282 William T. Ryan Associates $291.50pd
283 Hummel’s Office Plus $228.98pd
284 Harold Couse $60.00pd
285 Charles Pabst $60.00pd
286 National Grid $1,003.25pd
287 Time Warner Cable Business $74.95pd
288 Excellus BC/BS $140.20pd
289 William T. Ryan Associates $2,442.20pd
290 Bassett Healthcare $37,623.93pd
291 Edward VanDeWerker $73.92pd
292 William T. Ryan Associates $1,788.83pd
293 Ivan Bosma $90.00pd
294 Kylie Graham $150.00pd
295 Lauren Loucks $135.00pd
296 Jessica Carson $75.00pd
297 Ben Drugatz $150.00pd
298 Ethan Johnson $150.00pd
299 Addie Wilson $75.00pd
300 Heather Patterson $120.00pd
301 Richoh USA, Inc $37.50
302 Public Goods Pool $460.00pd
Highway Vouchers:
Item 1 (28-30)Item 3 (105-118)
Item 4 (15)
Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Barown seconded the motion. The invoices and payments have been presented and accepted. All in favor 5 yes 0 no. Motion carried.
Presentation of Invoices and Payments:
- Budget reviewed as well as NBT Account balances.
- Town share of monthly County sales tax collected for the month of May 2012 is $8,345.62
- Treasurer Otsego County Fringe Benefits $1,691.32
- NYS Dept. of Taxation and Finance $21,861.53
- Received a thank you card from Fred Herr
- Weekends continue to be booked up for each month
- Construction of a Pitched Roof over the Board Room Area Estimate from William T. Ryan Associates is $27,000.
- Board of Elections was notified of the vacancy for Town Councilperson on the Town Board via Certificate of Vacancy. Dennis Laughlin gave and update of how a candidate would proceed to get their name on the ballot as a Democrat, Republican or independent candidate. This is to fill an un-expired term.
- Town and Village board minutes online @ cherryvalleyny.us
- Tavis Austin gave an update regarding the Hazardous Mitigation Action Plan. He presented a packet of information that will be available in the Town Clerk’s Office. Tavis suggested putting anything we might think of that would need to be done in the next 10 years that could potentially become a problem due to a hazard.
- Councilperson Barown is still reviewing the Comprehensive Plan at this time.
- Final 2012 assessment roll will be posted to the web site.
- Need to advertise in the paper to pick up specs for bids at the Town Highway Garage in the Town of Cherry Valley. Sealed bids will be opened at the next board meeting.
- Beth Rosenthal gave a brief update on County Business. For more information regarding County Business can be found on the Otsego County web site.
- FEMA payments are starting to come in.
- Public Hearing will be scheduled for the next Town Board meeting for Local Law 2012-2 Tax Levy Limit Override.
Superintendent VanDerWerker touched on changing a seasonal road to limited use highway. Need to check with Lynn Green regarding the legality of this issue.
There are no questions or comments from the public present:
Motion to adjourn-Councilperson Barown Seconded by Councilperson CornwellThere being no further business meeting adjourned at 8:05pm.
Respectfully submitted,
Mary Beth Flint, Town Clerk
Town Board minutes were recorded.
Subscribe to:
Posts (Atom)