TB Mtg. January 14, 2010-Organizational mtg.

TB Mtg January 14, 2010

The regular meeting of the Town Board of Cherry Valley was held on Thursday January 14, 2010 with meeting called to order at 7:14PM by Supervisor Garretson.

Pledge to the flag is said.

Newly elected officers have been sworn in.

Roll call of Officers was taken:
Tom Garretson Supervisor P
Mark Cornwell Councilperson P
Jim Johnson Councilperson Excused beginning of mtg/P second half of mtg
Tim Horvath Councilperson P
Chris Barown Councilperson P
Ed VanDerWerker Highway Superintendent P
Mary Beth Flint Town Clerk P

Minutes for the month of December 2009 were read. Supervisor Garretson approved the minutes as corrected.

Invoices and payments for the month of January are presented:
1 Hummels Office Plus $102.86pd
2 Logical Net $17.95pd
3 Cintas Corportation #121 $209.99pd
4 Otsego County Assessors Association $30.00pd
5 RL Parson Inc $673.93pd
6 Regen LLC $375.00pd
7 The Daily Star $59.76pd
8 Cherry Valley Hardware $117.86pd
9 The Freemans Journal $33.82pd
10 RBS Inc $250.00pd
11 Verizon Wireless $97.30pd
12 Otsego County Town Supervisor $75.00pd
13 Cordia Communications $111.64pd
14 Time Warner Cable Business $69.95pd
15 Broadview Networks $323.91pd
16 Ikon Financial Services $196.91pd
17 Transcrition Associates $811.35pd
18 Excellus BC/BS $90.33pd
19 JB Supply $143.10pd
20 Tri-County Communications Inc $179.10pd
21 National Pastime $1,043.00pd
22 M Wheelock Disposal $83.00pd
23 Verizon $198.50pd
24 National Grid $1,091.28pd
25 Anaconda Sports Inc $394.17pd
26 Time Warner Cable Business $74.95pd
27 Public Goods Pool $497.00pd
28 Excellus BC/BS $222.47pd
29 Gates Cole Associates $425.00pd
30 Bassett Healthcare $21,416.72pd
31 Paraco Gas $1,218.12pd
32 Rurys Food Store $125.00pd
33 Southern Tier Credit Center $95.55pd
34 Heather Cronkite $68.82pd
35 Medical Arts Press $56.99pd
36 Ikon Office Supply $69.04pd

Highway Vouchers:
Item 1 (1)
Item 3 (1-16)
Item 4 (1-4)

Councilperson Cornwell made a motion to accept the invoices and payments as read, Councilperson Horvath second the motion. All in favor 4 yes 0 No (Councilperson Johnson not present for vote) motion carried.

Monthly info to the Town Clerk:
· County sales tax revenue for Oct was $3,695.
· The following copy of checks were received from Supervisor Garretson:
State of NY $4,441.25-Justice court
State of NY $33,411.24-Transporation Dept.
Treasurer of Otsego County $6,293.82-Mortgage Tax 4/1/09-9/30/09
NYS Thruway Authority $26,927.81-CHIPS
State of NY $1,952.05-Transportation Dept
· Notice of Tax Warrant advertisement

Community Center/Alden Fields and Park:
· There will be a dinner on March 6 to benefit the Health Center.
· The Comm Ctr is very busy with Biddy Basketball as well as Scouts and private party rentals.

Misc. Information:
· Rural Futures Newsletter-sign up to receive for new board members.
· Paul Solomon-letter of concern of well drilling to DEC
· Town Board contact information update for the town website
· Justice Whiteman failed to remit $5885 in court funds-2003 to2009. Supervisor Garretson was never notified by the State. Document is filed w/Lynn Green-Town Attorney. Supervisor Garretson will be providing a monthly statement of Court funds.
· Town Clerk received a letter from Marc Butler, Assemblyman, acknowledging the receipt of resolution 2009-10 remarks regarding gas drilling.

Health Center:
· Revenue for Dec was $39,074 and Expense for Dec was $28,115
· Revenue for 2009 was $390,779 and Expense for 2009 was $388,306
· New carpet installed-possible fund raiser at the Community Center in early 2010

Town Facilities:
· Town owned parking area should have no long term storage allowed for any type of machinery
· Councilperson Horvath made a call to the owners of a vehicle that has been in the parking lot for quite sometime now to please remove as soon as possible.

Community Facilities Corp/Old School:
· A joint meeting was held with Sam Dubben, Mayor Stiles and Supervisor Garretson on January 9th to do a walk through of the rest of the old school building. The building is not in as bad shape as they had thought.

Village:
· Town and Village board minutes and info can be found at www.cherryvalleyny.us
· Request for Santa to stay in the park for a longer period of time next Christmas Eve to allow the Church children to see Santa.

Visitor Center:
· Supervisor Garretson received draft concept drawing of visitor center-hop barn style. Supervisor Garretson stated the windows are incorrect for a hop style barn.
· Invoices sent to NYSDOT for reimbursement-payment has been received.

Town Planning
· Road preservation Law update. Councilperson Cornwell stated there has been no further progression at this time.
· Supervisor Garretson had meetings with George Cade and Mike Maxwell regarding the Town revaluation. Supervisor Garretson made a motion to use George Cade for the Town’s Revaluation, second by Councilperson Cornwell. Motion carried.
· Mr. Cade will be sending a postcard to Town residents with a public meeting date and time to be determined.
· Land Use Regulation document-draft copies are pending.
· Councilperson Barown will be contacting the County to get a map of Commercial Zones in the Town.

Highway Department:
· Supervisor Garretson asked Highway Superintendent VanDerWerker to get in touch with Vets Disposal and ask why they are still billing the town for refuse removal when they no longer provide this service to the Town.

Federal/State/County:
· Board of elections needs to know the contact person for the Community Center and the polling place needs to have a phone installed.

Resolution 2010-1 Annual organizational meeting is presented:
Annual Organizational Meeting of the Cherry Valley Town Board
January 2010


The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the every month and will be called to order at 7 pm. If the board is unable to meet on the 2nd Thursday we will meet on the 3rd Thursday. Board members will begin review of the invoices no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly town board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:
Call to Order
Pledge to the Flag
Roll Call of Officers
Minutes of the last monthly meeting
Presentation of invoices and payments
Monthly information to the Town Clerk
Updates and New Business:
Community Center / Alden Fields and Park
Misc Information
Health Center
Town Facilities
Community Facilities Corp
Village
Visitor Center
Planning Board
Highway Department
Federal / State / County
Land Use Committee
Alternative / Renewable Energy Committee

Questions, Comments and Concerns from the public will be heard prior to the board meeting adjournment. There will be a 2 minute limit per speaker.

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will produce all paid invoices with attached check stubs for monthly town board audit review and approval.

The adopted 2010 budget for the town is $1,460,631
The adopted 2010 tax levy for the town is $735,128

The Town Clerk will mark all resolutions and payment acceptance agreements with the official Town Stamp. One copy of each will be provided to the Town Supervisor.
Vacant appointed paid positions will be advertised in the official town newspapers with a request of letters of interest sent to the Town Supervisor - 356 Mill Road - Cherry Valley

The following positions have been reappointed and /or reemployed for 2010

Town Health Officer Maureen Kuhn
Registrar of Vital Statistics Mary Beth Flint
Town Attorney Lynn Green $6210
Town Assessor Kassandra Cade Lymon $8530
Dog Control Officer Jarid Johnson $3280
Town Historian Susan Miller $335
Town Tax Collector Dorothy Johnson $2370
Community Center Director Mary Beth Flint $3280
Community Center Custodian Bob Loucks $3940
Town Facilities Cleaner per hour $11.00
Health Center Office Secretary per hour $11.33
Health Center Office Manager per hour $13.65
Town Highway Employees per hour $14.95
Court Clerks per hour $11.00
Part Time Employees per hour $11.00
Town Highway Overtime per hour $22.43

The following are elected positions for 2010

Town Supervisor / Town Budget Officer Tom Garretson $11,670
Town Clerk Mary Beth Flint $9950
Town Councilperson Jim Johnson $2778
Town Councilperson Mark Cornwell $2778
Town Councilperson Tim Horvath $2778
Town Councilperson Chris Barown $2778
Town Superintendent of Highways Ed Vanderwerker $44,880
Town Justice Fredy Herr $9580
Town Justice Michelle Wickwire $8500

The following institutions and organizations will receive monetary contributions in 2010

Cherry Valley American Legion $460
Cherry Valley Library $7980
Cherry Valley Museum $8990
Cherry Valley Firemen’s Auxiliary $100
Sharon Springs Silver and Gold Seniors $100
Roseboom Area Senior Citizens Club $100

The Official Town Newspapers will be The Freeman’s Journal, The Daily Star, and The Cooperstown Crier.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.50 per mile
A Petty Cash fund in the amount of $200 is granted to the Town Clerk.
A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $2000.

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual spring meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Town Supervisor will provide the Cherry Valley Health Center with an annual budget and provide monthly updates of revenue and expense. The Town Supervisor will also serve as Chairman of the Cherry Valley Health Center Board.

The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year:

Edward Harvey September - 2011 $250
Brian Haig September - 2012 $250
Louis Guido September - 2013 $250

The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year:

Leonard Press September - 2010
Marion Holmes September - 2011
Edward Garretson September - 2012
Walter Buist September - 2013
Russell V. Flint September - 2014
Carolyn Minich September - 2015
Julie Barown September - 2016

The attached employee benefit package has been updated for 2010
Benefit
Who pays
When you are eligible
What you receive
Hourly Wage
Town
On date of hire
$ per hour
Overtime Wage
Town
On date of hire
$ per hour




Vacation
Town
Pro-rated for the first year - no carry over
2 weeks for 1 to 10 years of service



3 weeks for 10 to 20 years of service



4 weeks for 20 or more years of service




12 Holidays
Town
On date of hire
New Year's Day


President's Day



Memorial Day



Independence Day



Labor Day
Holidays may be used on a floating basis - no carry over
Columbus Day
Election Day
Veterans' Day



Thanksgiving Eve Afternoon



Thanksgiving Day



Christmas Eve Afternoon



Christmas Day



Birthday




Personal Days
Town
Pro-rated for the first year
5 days per year - no carry over




Sick Days
Town
Pro-rated for the first year
10 days per year - maximum carry over of 180 days




Medical Insurance
Town
MVP E2000841 - Employee pays 20% for the first 6 months - after 6 months the Town pays 100%
Annual Individual Plan: Single package contract - type S


Annual Sub-Family Plan: Double package contract - type D


Annual Full-Family Plan: Family package contract - type F




Medical Insurance
Town
Op-Out Program
proof of other health ins is required - payment is based on the single package contract rate premium for that year




Unemployment Insurance
Town
On date of hire
Town sends payment quarterly with form NYS-45 to the state




Disability / Compensation Insurance
Town
On date of hire
Town sends payment quarterly with form: E06160-000 to standard security life insurance




State Retirement
Town
On date of hire
Employee contribution is 3% of salary for 10 years - Town contribution is based on annual state rate




Dental Coverage
Town
Employee pays 20% for the first 6 months - after 6 months the Town pays 100%
Annual Individual Plan: package # D1


Annual Family Plan: package # D2

Town Board Member Goals for 2010



Tom: Implement a Town Justice control/check and balance procedure
Maintain the Visitor Center progress
Send all the meeting information to members electronically
Support all the town board members with their goals


Mary Beth: Organize and conduct the annual Community Center meeting
Create an info/ad campaign for the Community Center
Post all forwarded town info on the on-line homepage


Ed: Set up an e-mail account
Inventory town entrance signage and order new after approval
Continue shared services with the village – tighten snow removal


Jim: Complete adoption of land use document
Assist with the town revaluation review committee selection
Meet with the visitor center committee as needed


Mark: Contact NYSERDA for town facilities cost savings and ideas
Pursue grants as warranted
Complete road use law


Tim: Become the town source for the village and chamber info
Assist with the visitor center construction decisions



Chris: Update and refresh the town homepage
Install an upgraded town computer system at the health center


The 3 Member Revaluation Review Committee will be composed of:

Village: ________________________________________
Town: ________________________________________
Farm: ________________________________________

Councilperson Barown made a motion to adopt resolution 2010-1 annual organizational meeting, second by Councilperson Horvath. A roll call vote is taken: Supervisor Garretson-yes, Councilperson Cornwell-yes, Councilperson Johnson-yes, Councilperson Horvath-yes, Councilperson Barown-yes. 5-yes 0-no duly carried.

Questions and comments by the public present:

Andy Minnig inquired about wages for secretary and manager of the Health Center is this reflected in the expenses for the Health Center or in addition to?

There being no further business a motion is made by Councilperson Cornwell to adjourn the meeting second by Councilperson Horvath. Meeting adjourned at 8:50PM.

Respectfully submitted,

Mary Beth Flint
Town Clerk