DRAFT ONLY TB MEETING AND ANNUAL ORGANIZATIONAL MEETING JANUARY 10, 2019

DRAFT ONLY TB MEETING AND ANNUAL ORGANIZATIONAL MEETING
JANUARY 10, 2019

The regular meeting of the Town Board of Cherry Valley was held on Thursday, January 10, 2019 with meeting called to order at 7:00PM by Supervisor Garretson.

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Jim Johnson-Councilperson P
Mark Cornwell-Councilperson Excused
Holly Waterfield-Councilperson P
Ed VanDerWerker-Councilperson P
Tony Miles-Highway Superintendent P
Mary Beth Flint-Town Clerk P

Reading of last months minutes will be dispensed of and minutes accepted as presented and or corrected.

Presentation of invoices and payments:

HEALTH CENTER FUND
139 Ricoh USA Inc $17.60pd
140 Ricoh USA Inc $72.87pd
141 Mosert, Manzanero & Scott LLP $4,100.00pd
142 RL Parsons Inc $343.19pd
143 JB Supply $198.09pd
144 National Grid $121.47pd
145 Magna 5 $277.42pd
146 Constellation Newenergy Inc $100.35pd
147Quill Corporation $468.27pd
148 Public Goods Pool $528.00pd
149 Bassett Healthcare $50,333.70pd
150 RBS Inc $250.00pd
151 Ricoh USA Inc $17.80pd
152 Humana Health Care Plans $19.66pd
153 Quill Corporation $342.81pd
154 Maureen Kuhn $450.00pd

GENERAL FUND
257 Spectrum Enterprise $79.95pd
258 Hummel’s Office Plus $159.33pd
259 NBT Bank $8,128.31pd
260 Otsego County Town Supervisors Association $100.00pd
261 State Comptroller $3,465.00pd
262 Hummel’s Office Plus $102.67pd
263 Cherry Valley Hardware LLC $13.99pd
264 Gates Cole Associates $599.00pd
265 The Daily Star $65.75pd
266 Tri-County Communications Inc $179.10pd
267 RL Parsons Inc $1,776.31pd
268 Spectrum Enterprise $74.95pd
269 National Grid $444.37pd
270 Cintas Corporation #121 $358.60pd
271 Magna 5 $417.60pd
272 Casella Waste Services $60.66pd
273 Constellation Newenergy Inc $208.50pd
274 William T. Ryan Associates $927.74pd
275 Excellus BC/BS $622.07pd
276 Emerson Testing LLC $175.00pd
277 ABM Fire Equipment Inc $183.85pd
278 Verizon $104.67pd
279 Tony Miles $32.27pd
280 Otsego Electric Cooperative Inc $75.00pd
281 Amy Garretson $1,079.95pd
282 State Comptroller $2,757.00pd
283 Fargo Overland Protective Services $120.00pd
284 NYS Unemployment Insurance $44.54pd
285 United Healthcare $16.22pd
286 Jaird Johnson $587.40pd
287 Spectrum Enterprise $79.95pd
288 Hummel’s Office Plus $56.18pd

Highway Vouchers:
Item 3 (276-285)
Item 4 (56-60)

Councilperson Johnson made a motion to accept the invoices and payments as read Councilperson Waterfield seconded the motion. The invoices and payments have been presented and accepted. All in favor 4 yes 0 no. Motion carried.

Presentation of Invoices and Payments:
• Budget reviewed as well as NBT Account balances.

Misc. information to the Town Clerk:
• Sales tax for the month of NOV $6,633.75
• Thank you card received from Cherry Valley Historical & Museum Association.
• Letter received from Lydia Lusk regarding proposed Solar panel installation on the Cherry Valley Springfield Central School property.
• Dog report received from DCO, Jaird Johnson


Community Center Alden Field and Park:
• Biddy basketball season in full swing
• Open basketball Wednesday nights from 7-9 through April 2019
• Proposed pre-school play group for Tuesdays from 9-10:30 Feb-Apr will fall under the Town Youth program. Jen Bishop has agreed to be the contact person for information regarding the play group.

Miscellaneous:
• Town Clerk checking account statements check book and record books were audited by the Town Board.

Town Planning Board:
• Three individuals have contacted Supervisor Garretson regarding the vacancies on the Planning Board. Lisa, Hershey, Dave Lamouret and Kathy Walker.

Village:
• Councilperson Waterfield inquired about what happened with the Village dumping debris from the burned out house on Lancaster St in the Town dump. The Village was fined and had to remove what was dumped in the dump.

Highway Department:
• New plow truck has been ordered and should be ready for the 2019 snow season.
• Motion made by Councilperson VanDerWerker to allow the Town Highway Superintendent start the process again to replace another plow truck motion 2nd by Councilperson Johnson. All in favor 4-yes and 0-no. Motion carried.
• Supervisor Garretson received notification the Town holds the registration for solid waste facility. This must be referring to the Dump.
• Meeting on Jan 29 5-8PM-Hazard mitigation meeting with the County for discussion for emergency stream and culvert intervention. DEC has targeted the Cherry Valley creek watershed will be part of a study in 2019.

Resolution 2019-1 Annual Organizational Meeting

Annual Organizational Meeting of the Cherry Valley Town Board

January 2019



The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.

If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers

1. Minutes of the last Monthly Meeting - on file with the Town Clerk
2. Presentation of Monthly Invoices and Payments
3. Monthly Budget Review and NBT Account Balance Review
4. Misc. Information to the Town Clerk
5. Community Center / Alden Fields and Park
6. Misc. Information and Updates
7. Health Center
8. Town Facilities
9. Community Facilities Corp / Old School
10. Village
11. Town Planning
12. Highway Department
13. Federal / State / County

Public Questions, Comments, and Concerns….….2 minute limit per request

Adjourn

Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320
cvsupervisorgarretson@yahoo.com

Home Office and Evening Phone: 607-264-9045….. (7pm to 10pm is best)

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will provide all paid invoices with attached check stubs for monthly town board audit review and approval.

The Budget Officer will provide proof of any voided, damaged or destroyed check.

The adopted 2019 budget for the town $1,934,918
The adopted 2019 tax levy for the town $1,032,118

Included in the adopted 2019 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget $540,000
The Cherry Valley Fire Department Budget $98,800
The Cherry Valley Community Center Budget $33,000

The Town Clerk will stamp all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town of Cherry Valley Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Tom Garretson - Town Supervisor - 356 Mill Road - Cherry Valley - 13320

The following positions have been appointed, reappointed and /or reemployed for 2019

Town Health Officer Maureen Kuhn $200
Registrar of Vital Statistics Mary Beth Flint
Deputy Town Clerk Kevin Flint
Deputy Supervisor Amy Garretson

Town Attorney Will Green $6,500
Town Assessor Kassandra Cade - Laymon $9,100
Dog Control Officer Jarid Johnson $3,500
Town Historian Susan Miller $370
Town Tax Collector Dorothy Johnson $2,600
Community Center Director Mary Beth Flint $4,100
Community Center Custodian Kevin Flint $4,100
Health Center Cleaner Gary Schaffer $3,600
Health Center Office Manager Susan Schaffer $34,750
Town Highway Employees per hour $17.60
Town Highway Overtime per hour $26.40
Court Clerk Nicole Vanderwerker $3,100
Part Time Employees per hour $15.00
Swim Instructors per day $35.00

The following are elected paid positions for 2019

Town Supervisor / Budget Officer Tom Garretson $12,400
Town Clerk Mary Beth Flint $10,500
Town Councilperson Jim Johnson $2,875
Town Councilperson Mark Cornwell $2,875
Town Councilperson Ed Vanderwerker $2,875
Town Councilperson Holly Waterfield $2,875
Town Superintendent of Highway Tony Miles $45,500
Town Justice Fredy Herr $10,500
Town Justice Chris Barown $10,500


The following institutions and organizations will receive monetary contributions in 2019

Cherry Valley Emergency Squad $300
Cherry Valley American Legion $560
Cherry Valley Library $10,200
Cherry Valley Museum $10,200
Cherry Valley Firemen’s Auxiliary $150
Cherry Valley Fish and Game Club $300
Cherry Valley Fire Department – Company No. 1 $300
Sharon Springs Silver and Gold Seniors $100
Roseboom Area Senior Citizens Club $100
Cherry Valley Facilities Corporation – Town Clerk Office Rent $3,600
Artworks $2,050

Salt and Sand Shed / Recyclables Transfer Station land lease $2,400

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.60 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $3,500

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.
The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.

The Board of Assessment Review will consist of the following paid individuals with terms expiring on the following month and year

Brian Haig September - 2020 $250
Louis Guido September - 2021 $250
Edward Harvey September - 2019 $250

The Town Planning Board will consist of the following non paid individuals with terms expiring on the following month and year

September - 2024
Marion Holmes September - 2018
Tracy Donovan-Laughlin September - 2019
Lorraine Bosma September - 2020
Russell V. Flint September - 2021
September - 2022
Julie Barown September - 2023



The 2019 fringe benefit package for full time town employees is as follows

2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 10 to 20 years of service
4 weeks vacation for 20 or more years of service

12 holidays - can be used on a floating basis – no carry over
5 personal days - can be used as needed - no carry over
10 sick days - can be used for sickness only - maximum carry over of 180 days

Town paid medical, dental and vision insurance coverage is available to full time employees – town paid medical, dental and vision insurance is not available to employees that chose the op-out program. (details below)

An op-out insurance program is available to full time employees - proof of other health insurance coverage is required – the annual op-out payment is based on the single package contract rate premium for the year. The op-out payment for 2019 is $10,320

Cintas work clothes provided daily to the highway department employees

Disability payment to full time employees is $510 / wk

Death benefit - payable to the estate of the full time employee is $100,000

Roll call vote: Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson VanDerWerker-yes, Councilperson Waterfield 4-yes 0-no

Public Questions, Comments and Concerns:

Andy Minnig expressed thanks from the Artworks for the grant from the Town Board and gave a brief overview of grants received in the surrounding Townships.

Motion to adjourn- Councilperson Johnson Seconded-Councilperson VanDerWerker
There being no further business meeting adjourned at 7:36PM.

*Next Town Board meeting has been moved to Thursday February 21, 2019


Respectfully submitted,
Mary Beth Flint-Town Clerk
Town Board minutes were recorded.