Saturday, February 3, 2024

DRAFT ONLY TB MEETING JANUARY 11, 2024

 Before Town Board meeting is called to order, all currently elected officials took their Oaths of Office.

DRAFT ONLY TB MEETING JANUARY 11, 2024

The regular meeting of the Town Board of Cherry Valley was held on Thursday January 11, 2024 with meeting called to order at 7:00PM by Supervisor Garretson.  

Pledge to the Flag was said

Roll call of Officers was taken:
Tom Garretson-Supervisor P
Jim Johnson-Councilperson P
Ed VanDerwerker-Councilperson P
Mark Cornwell-Councilperson P
Holly Waterfield-Excused
Highway Superintendent Marty Field-P
Mary Beth Flint-Town Clerk-P

Reading of last month’s minutes will be dispensed of and minutes accepted as presented and or corrected.    

Presentation of invoices and payments:
HEALTH CENTER FUND
113 Quill Corporation $427.77pd
114 Leona Johnson $960.00pd
115 Ricoh USA Inc $72.86pd
116 Ricoh USA Inc $20.33 pd
117 Leona Johnson $280.00pd
118 Spectrotel $300.59pd
119 National Grid $156.59pd
120 Constellation Newenergy Inc $100.09pd
121 Leona Johnson $130.00pd
122 Quill Corporation $304.88pd
123 Ricoh USA Inc $20.33pd
124 Quill Corporation $70.24pd
125 Public Goods Pool $381.00pd
126 Bassett Healthcare $81,345.71pd
Voided Check 2006

GENERAL FUND
248 Thompson Electric and Plumbing $80.95pd
249 Elan Financial Services $102.60pd
250 Miller’s Cleaning Service $777.60pd
251 RL Parsons Inc $2,775.94pd
252 State Comptroller $1,771.00pd
253 The Daily Star $84.95pd
254 Charter Communications $99.95pd
255 Charter Communications $84.95pd
256 Spectrotel $402.61pd
257 Tri-County Communications Inc $179.10pd
258 Gates Cole Associates $590.00pd
259 Cintas Corporation #121 $447.94pd
260 National Grid $326.98pd
261 Constellation Newenergy Inc $175.13pd
262 American Wholesalers $424.13pd
263 Homtown Hauling $43.25pd
264 Excellus BC/BS $312.68pd
265 Fargo Overland Protective Services $120.00pd
266 Hummel’s Office Plus $612.73pd
267 Allen Tunnel Tax service $1,100.00pd
268 United Healthcare $17.65pd
269 Hummel’s Office Plus $10.26pd
270 Us Postal Service $408.75pd
271 Philadelphia Insurance Company $862.00pd
272 Town Tax Collector $105.00pd

Highway Vouchers:
Item 1 None
Item 3 (700-707)
Item 4 (206-207)

Councilperson Johnson made a motion to accept the invoices and payments as presented, Councilperson Cornwell seconded the motion.  The invoices and payments have been presented and accepted.   All in favor 4 yes 0 no

Presentation of Invoices and Payments:
•    Budget reviewed as well as NBT Account balances.

Misc. information to the Town Clerk:
•    Otsego County Treasurers check for Sales Tax for the month of NOV $8,279.55
•    St. Pauly textile sent an end of the year letter stating the Town of Cherry Valley donated 11,540 pounds of clothing.  Received $462.00. This is enough to cloth an estimated 2,126 people all over the world.
•    Governor Hochel sent out a notification regarding elected officials will now have to run on even numbered years starting in 2026

Community Center Alden Field and Park:
•    Biddy Basketball games and practices have been going well.
•    Rental’s are up for the month of January
•    Free community dance on Jan 20 form 7-11PM
 
Village:
•    Town and Village Board Minutes and info- www.cherryvalleyny.us

Town Planning Board:
•    Has made the following appointments:  Frank McGrath-5 year term, William Compton-appointed full time member was an alternate taking over for Lisa Hershey’s 5 year term, Lorraine Bosma will be co-chair and Cierra Utter will be chairperson.

Highway Department:
•    HSF as received price quotes for new trucks.  Prices are overpriced per HSF opinion.  Truck orders are 2 years out.  Highway Superintendent Fields will be researching ways how to get a good truck at a cheaper price.
•    Freightliner truck builds aren’t until 2025.

Resolution 2024-1 Presentation of the annual organization meeting.  

Annual Organizational Meeting of the Cherry Valley Town Board

January 2024



The Cherry Valley Town Board Meetings will be held on the 2nd Thursday of the month and will be called to order at 7 pm.

If the Town Board is unable to meet on the 2nd Thursday of the month, they will meet on the 3rd Thursday of the month.

Town Board members will begin review of the invoices and payments no later then 6:30 pm on the night of the town board meeting.

96 hours prior notice will be allowed to the Supervisor for consideration of a topic or presentation to appear on the monthly Town Board meeting agenda.

The Rules of Procedure for the monthly Town Board meeting are as follows:

Call to Order
Pledge to the Flag – (all are requested to stand)
Roll Call of Officers

1.    Minutes of the last Monthly Meeting - on file with the Town Clerk
2.    Presentation of Monthly Invoices and Payments
3.    Monthly Budget Review and NBT Account Balance Review
4.    Misc. Information to the Town Clerk
5.    Community Center / Alden Fields and Park
6.    Misc. Information and Updates
7.    Health Center
8.    Town Facilities
9.    Community Facilities Corp / Old School
10.    Village
11.    Town Planning
12.    Highway Department
13.    Federal / State / County

Public Questions, Comments, and Concerns….….2 minute limit per request

Adjourn

Contact information for the Town Supervisor is as follows:

Tom Garretson - Supervisor - Town of Cherry Valley
356 Mill Road - Cherry Valley - NY - 13320
cvsupervisorgarretson@yahoo.com   

Home Office and Evening Phone: 607-349-3518….. (8pm to 10pm is best)

The Town Supervisor will serve as the Town Budget Officer.

The Budget Officer is authorized to pay employees, insurance, utility, communication and any other due invoices prior to the review and approval of the town board.

The Budget Officer will provide all paid invoices with attached check stubs for monthly town board audit review and approval.

The Budget Officer will provide proof of any voided, damaged or destroyed check.

The adopted 2024 budget for the town         $2,111,082
The adopted 2024 tax levy for the town         $1,100,632

Included in the adopted 2024 Town Budget, are the following budgets:

The Cherry Valley Health Center Budget        $575,000
The Cherry Valley Fire Department Budget         $96,955
The Cherry Valley Community Center Budget    $23,400
   
The Town Clerk will stamp all Resolutions, Local Laws, and Payment Acceptance Agreements with the Official Town of Cherry Valley Stamp.

One copy of each stamped document will be provided to the Town Supervisor.

Appointed and elected paid positions that are vacant will be advertised in the official town newspaper with a request of letters of interest sent to:

Thomas Garretson - Town Supervisor - 356 Mill Road - Cherry Valley – 13320

       
The following positions have been appointed, reappointed and /or reemployed for 2024

Town Health Officer             Elletta Horth            $200       
Registrar of Vital Statistics         Mary Beth Flint
Deputy Town Clerk            Kevin Flint
Youth Program Coordinator        Amy Garretson
Deputy Supervisor            Amy Garretson
Youth / Swim Program Director          Deb Whiteman                       $1,000
Town Attorney                Will Green            $6,500
Town Assessor            Kassandra Cade - Laymon    $10,000
Dog Control Officer            Jarid Johnson            $3,500
Town Historian             Susan Miller            $370
Town Tax Collector            Mary Beth Flint        $2,600
Community Center Director        Mary Beth Flint        $4,200
Community Center Custodian    Kevin Flint            $4,200
Health Center Office Manager    Susan Schaffer        $40,000
Court Clerk                Nicole Vanderwerker                $5,000
Town Highway Employees        per hour            $25.50
Town Highway Overtime         per hour            $38.25
Part Time Employees            per hour            $20.00
Swim Instructors            per day            $45.00
    
The following are elected paid positions for 2024   

Town Supervisor / Budget Officer     Tom Garretson        $15,000   
Town Clerk                Mary Beth Flint        $13,000
Town Councilperson            Jim Johnson            $3,000
Town Councilperson             Mark Cornwell            $3,000
Town Councilperson            Ed Vanderwerker        $3,000
Town Councilperson             Holly Waterfield        $3,000
Town Superintendent of Highway    Martin Field            $55,000       
Town Justice                Chris Barown            $15,000


The following institutions and organizations will receive monetary contributions in 2024

    

Cherry Valley Emergency Squad                    $300
Cherry Valley American Legion                    $560
Cherry Valley Library                            $0
Cherry Valley Museum                        $10,300
Cherry Valley Firemen’s Auxiliary                    $150
Cherry Valley Fish and Game Club                    $300
Cherry Valley Fire Department – Company No. 1            $300   
Cherry Valley Facilities Corporation – Town Clerk Office Rent    $3,600
Cherry Valley Artworks                        $2,050
                           
Salt and Sand Shed / Recyclables Transfer Station land lease        $3,000

The Official Town Newspaper will be The Daily Star.

The Official Town Bank will be the Cherry Valley branch of NBT

Town business travel reimbursement will be $0.75 per mile

A Petty Cash fund in the amount of $200 is granted to the Town Clerk.

A Petty Cash fund in the amount of $200 is granted to the Superintendent of Highways

The Superintendent of Highways is authorized to purchase equipment and replacement parts prior to the review and approval of the town board, not to exceed $5,000

The Superintendent of Highways will provide the Supervisor with overtime hours per highway employee no later then 4pm on Wednesday of the payroll week.

The Town Supervisor will provide the Community Center Director with an annual budget and provide monthly updates of revenue and expense.

The Cherry Valley Community Center Director will be responsible for organizing and conducting an annual meeting with all parties involved with the use and maintenance of the Community Center and Alden Fields.

The Town Supervisor will serve as Chairman of the Cherry Valley Health Center Board.

The Town Supervisor will provide the Cherry Valley Health Center Board with an annual budget and provide monthly updates of revenue and expense.


The Board of Assessment Review will consist of the following paid individuals

Brian Haig                        $250
Louis Guido                        $250
Edward Harvey                    $250


The Town Planning Board will consist of the following non paid individuals
                           
Lorraine Bosma – Co-Chairperson   
Cierra Utter - Chairperson
Frank McGrath - Secretary   
William Compton       
Ellen LaSalle
Dave Cornelia               
       

The 2024 fringe benefit package for full time town employees is as follows

2 weeks vacation for 1 to 10 years of service
3 weeks vacation for 10 to 20 years of service
4 weeks vacation for 20 or more years of service

12 holidays - can be used on a floating basis – no carry over
5 personal days - can be used as needed - no carry over
10 sick days - can be used for sickness only - maximum carry over of 180 days

Town paid medical, dental and vision insurance coverage is available to full time employees – town paid medical, dental and vision insurance is not available to employees that chose the op-out program. (details below)

An op-out insurance program is available to full time employees - proof of other health insurance coverage is required – the annual op-out payment is based on the single package contract rate premium for the year. The op-out payment for 2024 is $13,731

Cintas work clothes provided daily to the highway department employees

Sick days that have been carried over, will not be paid to the employee when the employee retires. However, the employee can contact NYS Retirement and will be able to use those accumulated sick days toward their retirement plan.  

                   
Motion to accept the annual organization meeting as presented is made by Councilperson VanDerwerker and 2nd by Councilperson Johnson.  Roll Call vote is taken:  Supervisor Garretson-yes, Councilperson Johnson-yes, Councilperson VanDerwerker-yes, Councilperson Cornwell-yes and Councilperson Waterfield-Excused   4 yes 0 No             Duly carried.


Public Questions, Comments and concerns…………..2 minute limit per request
Andy Minning gave an updated report of the dog situation near his property.  A business being operated as a rescue the dogs have to be vaccinated and licensed.

Motion made by Councilperson Cornwell to adjourn the meeting 2nd by Councilperson VanDerwerker

There being no further business meeting adjourned at 7:37PM.

Next Town Board meeting will be Thursday, February 08, 2024 7:00PM

 Mary Beth Flint-Town Clerk
Town Board minutes were recorded.

                                       

 





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DRAFT ONLY TB MEETING JANUARY 11, 2024

 Before Town Board meeting is called to order, all currently elected officials took their Oaths of Office. DRAFT ONLY TB MEETING JANUARY 11,...